Fleet Maintenance Manager

Harcros Chemicals Kansas City , MO 64126

Posted 2 months ago

Job Title: Fleet Maintenance Manager

Job Code: 2640



FLSA Status: Exempt

SUMMARY - Maintains advanced knowledge of engine, emission systems, transmission, brake, hydraulic and electrical systems to manage advanced preventive and repair maintenance functions of heavy equipment and vehicles used by the company.

Diagnose engines, transmissions, clutches, electrical and pneumatic systems, gearboxes, hydraulics, cooling systems, exhaust, brakes, suspensions, lights, etc., on a variety of yard equipment, heavy duty trucks, trailers and other equipment.

Processes all financial documents for Maintenance which support Transportation Department functions. This includes entering data in computer, working with invoices and maintaining files.

Implements and approves all Maintenance vendors for Harcros locations relating to fleet equipment. Schedules and administers fleet maintenance and assists in troubleshooting problems with vehicles and equipment with branch locations.

Establishes and maintains Corporate Maintenance pricing through vendors. Maintains current maintenance vendor listing with addresses, tax identification number, and other information.

Implements and monitors a PM program to assure cost effective maintenance and a scheduled maintenance program to provide maintenance by manufacturers specifications.

Maintains complete inventory system by recording of all maintenance expenditures of equipment, fuel, repair parts, supplies, etc.

Manager all fault codes through Detroit Connect for Freightliner Fleet. Processes all warranty claims through Freightliner and other vendors.

Assists in monthly contract verifications for maintenance vendor compliance. Communicates availability of vehicles for service with locations operations department. Ensures that vendors are properly equipped and are motivated so that the maintenance program operates in a safe, timely and cost-effective manner.

Works closely with the location and region management teams providing maintenance status and budget updates. Reviews financial and budget variances with Accounting Department.

Ensures a safe environment exists and all maintenance activities comply with State, Federal and Company requirements.

Initiates and implements projects that improve efficiency and/or reduce operating costs.

Maintains Harcros compliance with Federal Motor Carrier Safety Regulations.

Correlates, maintains and files Roadside Inspections Reports per Federal Regulations.

Maintains driver qualification files.

Handle IFTA reporting needs by supplying reports to third party vendor for submission to state agencies on Harcros behalf.

Handle IRP filings by supplying required information to third party vendor for submission to the state agencies on Harcros behalf.

Responsible for vehicle registrations and renewals.

Set ups and maintains ProMiles-tracking system in order to capture vehicle mileages for IFTA, IRP, KCC, UCR, MCS-150B and FMCSA reporting.

Order vehicle specific fuel cards for drivers, as needed, and assist with fueling problems/issues.

Assist branches with sale and disposal of equipment as needed.

Maintains titles for all company owned equipment / Handle Fixed Asset Disposals

Maintains FMCSA Accident Register per Federal Regulations.




To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelor's degree (B. A.) or equivalent; and four to ten years' related experience and/or training; or equivalent combination of education and experience.


Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.


Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


Ability to use and knowledge of personal computer. Ability to communicate and work with various levels of management. Must have working knowledge of Excel (spreadsheets), data base software and peripherals.

Must possess knowledge of laws, general statutes, rules and regulations governing specific Transportation DOT and FMCSA guidelines.

Ability to develop and maintain working relationships with a variety of people, including vendors, and branch locations.

Ability to communicate effectively in oral and written forms. Must be able to set priorities and to manage time effectively for self and others as appropriate.
20 % Domestic travel if applicable.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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Fleet Maintenance Manager

Harcros Chemicals