Fleet Maintenance Coordinator

The Guild utilizes the collaborative efforts of leading professionals, best-practice approaches, tailored curricula and unmatched care to treat the individuals we serve.

Mission: The mission of The Guild for Human Services is to educate, encourage and empower individuals with intellectual disabilities so they may achieve their full potential to lead high-quality lives and participate meaningfully in the community.

At The Guild you can join a workforce of creative, dedicated, and passionate employees working every day to enhance the lives of youth and adults with intellectual disabilities and other challenges.

Summary:

Reporting to the Director of Facilities, the Fleet Coordinator is responsible for overseeing the daily operation and maintenance the Guild's fleet of vehicles. They ensure that all vehicles are properly maintained, and safe to drive. The Fleet Coordinator will provide ongoing training to drivers of Guild vehicles on safety protocols, best practices, and Guild policies regarding the use of agency vehicles.

Primary Job Responsibilities:

• Provide and update data related to all fleet service including maintenance, repairs, quality, and safety.

• Follow up on Pre-and Post-inspections.

• Record, schedule, and update asset information in reference to location, status, assignment, condition,

• Ensure that safety concerns or issues are addressed immediately and within company policies.

• Effectively communicate fleet repair schedules with internal and external customers, management, and vendors

• Provide Management with information and reports related to costs and history of the fleet.

• Maintain and update all related systems, including GPS and Efleets.

• Assign and monitor gas cards and associated expenses.

• Monitor accurate reporting on short and long terms leases and schedule timely returns.

• Oversee maintenance and repairs, purchasing of supplies and schedule warranty upgrades as needed.

• Supervise PT fleet technician(s).

• Coordinate vehicle fleet during transition (Drop off & Pick Up)

• Dispatch and record log of daily vehicle usage during school days

• Process all Insurance claims.

• Process all vehicle related invoices for accounts payable.

• Use Vendor web sites, Toyota, Ford, and Hyundai for warranty and check vehicle specification etc.

• Perform monthly Fuel Reconciliation for all assigned sites.

• Assisting Administration with scheduling task for fleet drivers.

• Take road call information when supervisor or manager are not available.

• Filing as needed.

• Perform other duties as assigned.

Essential Job Functions:

• Regular attendance at work is an essential function of the job, including some evenings, weekends, holidays, and inclement weather situations.

• Proficiency in written and spoken English.

• Physically able to perform lifting and related tasks required of the position.

Qualifications

Qualifications:

• Associates degree required; Bachelor's preferred.

• Proficiency in Microsoft Office Suite, and experience working in maintenance ticketing systems and fleet management systems.

• Interest in and ability to relate positively with multiple-handicapped adolescents in a school setting.

• Must meet Massachusetts Criminal Offender Record Information (CORI) background check requirements.

• Must have a valid driver's license.

The Guild offers:

• Excellent health benefits-medical, dental, vision. We believe our benefits package is one of the most competitive.

• Employer contribution to retirement plan after 2 years of employment

• Generous paid time off

• Collaborative work environment that values new insight and personal contributions

• Opportunities for professional development and growth

Why Should You Apply: As a member of our team, you will be surrounded by an exceptional group of talented staff that is transforming the lives of the people we serve every day. Staff members at The Guild are passionate about their work and appreciate the opportunity to make a real difference in the lives of the individuals we serve.