Fleet And OIT Liaison - Program Assistant I

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

About Pueblo Regional Center Facility:

This work unit exists to provide fleet management and administrative support to the Pueblo Regional Center. The Pueblo Regional Center (PRC) is one of three state-operated Regional Centers providing quality, specialized services and support to individuals with developmental disabilities by promoting growth, participation, contributions, and capabilities. The Pueblo Regional Center manages nine group homes throughout the Pueblo West community, licensed to serve 72 individuals. PRC provides 24/7 care and treatment in home-like settings, while offering day programs; therapeutic, nutritional and health services; vocational opportunities; and specialized habilitation.

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Description of Job

Description of Job:

This position will report in-person 5 days a week to:

Pueblo Regional Center

270 W John Powell Blvd

Pueblo West, CO 81007

This work unit exists to provide fleet management and administrative support to the Pueblo Regional Center. Position supports PRC in day-to-day fleet management to include maintaining and providing well-maintained vehicle transportation for individuals residing at Pueblo Regional Center and staff. This position also provides administrative support to include maintaining the copiers, ordering of supplies using a procurement card, budget tracking and serves as the OIT liaison.

Duties to include but are not limited to:

Fleet Management

This position will oversee the fleet management program and manage the PRC fleet of vehicles. Position is responsible for maintaining and providing well-maintained vehicle transportation for individuals residing at Pueblo Regional Center and staff.

Agency Technology Support

Position is primary OIT Liaison for PRC. This duty includes:

• creating and updating OIT Access Request forms for all PRC staff computer access.
• create and submit OIT forms for hardware and/or software requests.
• creating and updating OIT Cisco phone/voicemail requests for all PRC office staff.
• manage the HP computer leasing and order computers when needed.

Position is responsible for initial troubleshooting of computer, phone, printer and/or internet issues prior to ticket submission with OIT.

Agency Support & Data Entry

This position maintains all copiers in PRC's Core buildings and Homes by ordering copier supplies, program scanning groups within the copiers, and troubleshoots copier issues. Submits service calls as needed. Position researches copy machines vendors to ensure cost effectiveness and alignment with agency needs while following the CDHS approved purchasing guidelines. While ensuring to remain within the approved budget allotted, this position is responsible for monitoring, reviewing, approving and ordering all office supplies and other order requests for the Administration, Staff Development, Nursing and Residential areas utilizing State of Colorado approved vendors. Ensuring authority is granted by each department supervisor before orders are submitted. This position purchases items for Agency's Official Functions from local stores utilizing department P-card as approved by purchasing guidelines. Collects agency information to create and distribute the PRC Monthly Newsletter for all staff review.

Budget Tracking / P-Card

This position will monitor and track agency office supply orders and residential financial expenditures by researching, calculating and analyzing program funds.

• Utilize Microsoft Excel to create and maintain spreadsheets for expenditures.

• Provide information and guidance to program staff on financial procedures and limitations.

• Monitors budgetary policies and protocols to ensure staff operates within CDHS Policies and State Fiscal Rules.

This position is responsible for P-Card monthly allocation for individual p-card.

This process includes:

• collecting receipts and completing p-card receiving reports
• reconciles each receiving report accounting string into the US Bank
• run end of month reports for cardholder and approving official signature
• monitors monthly balance to ensure spending does not exceed authorized limit
• submits Journal Voucher (JV) for any coding that is incorrect to Southern Accounts Payable Office for correction

Other Duties as Assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights:

Experience Only:

Four (4) years of experience with administrative support to include budget tracking, ordering supplies, troubleshooting computers and copiers to submit proper work orders for service and experience creating and utilizing tracking sheets to include Google forms, Google sheets and/or Microsoft Excel

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation

related to the work assigned equal to four (4) years

Preferred Qualifications:

• Fleet management experience to include vehicle inspections, scheduling vehicles for repairs and maintaining a fleet tracking system.

• Good work history.

• Excellent customer service.

Conditions of Employment:

• Must have valid unrestricted Driver License.

• Travel - Must utilize a State vehicle to run errands, manage fleet vehicles, and/or attend trainings/seminars.

• Standard Background

ALL CDHS employees (non-direct contact): CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver's license)

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information:

The supplemental questions must be filled out completely at time of application for you to be considered for this position. Failure to complete the supplemental questions will result in your application being rejected.

Supplemental Information

How to Apply

The Assessment Process

For additional recruiting questions, please contact jessica.stroman@state.co.us.

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

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