Fleet Analyst (Remote)

General Position Information:

This is a full-time remote work position. Any candidate wishing to apply must have the ability to work effectively and efficiently in a 100% remote work environment that is generally free from distractions. Candidate must possess a solid grasp of technology, demonstrating proficiency that goes beyond the basic level yet does not necessarily require advanced expertise.

Overview:

Facilitate the processes and data flow between internal and external stakeholders for various Fleet and Logistics programs, including but not limited to: Car Allowance, Accident Management and Claims, Rental Vehicles, Asset Transfer and Disposals/Remarketing, fleet registration providers, insurance cards, and fuel cards for US and Canadian vehicles. Ensure fleet systems are up to date with pertinent information and be a point of contact for the field and our vendors for any questions or issues. Assist throughout an asset's lifecycle from procurement monitoring, transfers, disposal, and remarketing. The ideal candidate should comfortably navigate technological tools and concepts, showcasing an intermediate skill level. This proficiency will enable them to effectively utilize and adapt to the technological aspects of the role while contributing to the fleet team's goals.

Responsibilities / Essential Functions:

• Car Allowance Program Administration

• Facilitate automations between HR and Payroll and external stakeholders for employees enrolled in the Car Allowance Program

• Biweekly audit of employee eligibility and stipend amounts

• Assist with account creation for new enrollees when required

• Accident Management Analytics and Claims Processing

• Review all accident data from field reported incidents and our claims management vendor to target areas for improvement and of concern

• Support the HSE team in reporting efforts of required metrics needing validation regarding vehicle incidents and details

• Answer any questions from the field regarding incident claims and vehicle operability status due to incidents

• Fleet Management Information System (FMIS) User Training and Documentation

• Assist the Vestis Development team with the creation of self-help tools for our internal Fleet Management Information System

• Support users within our FMIS for data changes and ticket completions

• Rental Vehicle Administration

• Facilitate the processing of all new rental vehicle requests withing the organization

• Monthly audit of rental vehicles and transactions to ensure data and billing accuracy

• Asset Transfer, Disposals and Accidents

• Assist throughout an asset's lifecycle from monitoring acquisition status to the disposition of assets

• Assist the field with requests for asset transfers and disposals/remarketing requests through our vendors

• Process transfers and disposal requests once complete and provide updates on status throughout the process

• Coordinate documents and other requirements to close out accident claims with our DOT team and vendors

• Analysis and Reporting

• Identify, collect, transform, and integrate data from external and internal systems

• Perform database queries for analysis and reporting

• Support team in maintaining KPI dashboards and reports (e.g., fuel delivery program reports)

• Support field operators with data and reports to properly execute objectives

• General Fleet Administration

• Update the fleet system with the current information and report/correct any issues or data inaccuracies (e.g., registration information, equipment status, remarketing)

• Assist the field with fleet issues or questions on asset transfers/disposals, FMIS user help, Car Allowance Enrollment, Rental processes, etc.

• Ad hoc administrative tasks as required

Knowledge / Skills / Abilities:

• Detail oriented with the ability to manage and complete multiple tasks accurately

• Customer oriented with the ability to handle or escalate issues to ensure proper resolution

• Strong communication skills to effectively convey issues and opportunities for improvement

• Capable of working together with other team members from a remote setting via video and phone calls, scheduled team meetings, and company internal messaging and email

• Desire to be an effective member of a growing and integral team!

Experience / Qualifications:

• Candidate MUST demonstrate a proficient and strong background with SQL Server Management Studio (SSMS)

• Bachelor's degree or equivalent, preferably in computer science, business management, logistics or supply chain

• OR:

• Associate degree plus 2+ years of relevant fleet or computer science experience

• Experience dealing with vendors and navigating online vendor portals and systems

• Experienced in using BI applications to develop and present data visualizations

• Experience in Microsoft Excel to navigate datasets and create reports is crucial to success in this role

Benefits: Vestis offers a wide array of comprehensive benefit programs and services including medical, dental, vision, short and long term disability, basic life insurance, and paid parental leave. Employees are able to enroll in the company's 401k plan. Employees are eligible for 80 hours of vacation, 16 hours of floating holidays, and paid sick time every year. Employees will also receive 9 paid holidays throughout the calendar year.

Compensation: The salary for this position ranges from $70,000 to $85,000, depending on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.