Fleet Administrative Technician

Apply By:

07/01/24

Division:

Fleet Division

Management Level:

Individual Contributor

Scheduled Weekly Hours:

40

Benefit Eligibility:

This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

The Fleet Administrative Technician is responsible for providing administrative support to all fleet shops. Work closely with all county departments and divisions providing and requesting information. Assignments are specific and essential to the daily operations of the division. Store and/or retrieve information using intermediate to advanced computer skills.

Schedule: This position works a 4 day/10-hour schedule and is required on-site.

Compensation:

Anticipated Hiring Range: $23.00 - $24.00 USD Hourly

Compensation will be determined based on education, experience, and skills.

Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more. For more information, click Here for our Total Rewards summary.

Essential Duties:

• Complete all fuel system updates. Correct unit errors in the fuel system. Update the fleet inventory management system. Back up the systems information to the correct destination. Convert the stick readings into gallons and enter each reading into the fleet fuel system and inventory management system. Create fuel keys for new units and/or replacement keys. Add or delete fuel system authorization for County employees. Input the fuel delivery tickets into the fleet inventory management and fuel systems. Train fleet employees on the fuel system. Reconcile fuel issues and receipts.

• Perform billing functions. Export information from fuel and equipment inventory programs. Troubleshoot error reports. Reconcile billing statements with fuel and equipment management program data. Coordinate with user departments regarding equipment usage.

• Check meter readings daily. Accurate and current meter readings are essential as the information is used in both the fleet inventory management and fleet billing systems.

• Assist with timekeeping in Workday and fleet management software

• Create and maintain all new and existing tangible and electronic files. Enter data for reporting purposes into fleet services tracking systems.

• Check in vehicles. Prepare papers to receive new vehicles and equipment. Verify title information. Obtain license plates and registration for units. Enter unit information in the fuel management software system.

• Update information in the fleet management system when there are unit transfers. Generate disposal records in the fleet software system, forward surplus sheets to financial control, and enter revenue recovery records.

• Preparation of the division's monthly billing. Generate journal entry transfers to internal departments when necessary. Pay invoices.

• Assist with motor pool, fuel system and software IT including adding and deleting users and diagnostic computers and software.

• Other duties and responsibilities as assigned.

Qualifications:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click "apply" for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

• High School Diploma or GED and;

• 1 or more years of work-related experience.

• Or an equivalent combination of education and experience.

Preferred Qualifications:

• Related administrative or fleet experience.

Additional Job Information:

• Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.

• Please note that supplemental questions requiring a written response will serve as a writing.

• Current Jefferson County employees must apply through their employee profile in Workday.

How to Apply:

Applications will be accepted electronically at Jefferson County Colorado Career Opportunities.

Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal.

For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs

Questions:

• County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us

• Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org

• Sheriff Recruitment Team: 303.271.5332 or  sheriff.recruiting@co.jefferson.co.us

Education:

GED, High School Diploma

Experience:

Work Experience: Minimum one year

Certifications:

Languages:

Category:

Administrative, Business Programs and Services