Fiscal/Administrative Officer - #240226-1308Ar-001

Introduction

Are you looking to grow your Fiscal career with the State of Connecticut?

The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is recruiting for three (3) Fiscal/Administrative Officer positions in the Fiscal Services Unit. These positions are located at 1111 Country Club Rd, Middletown, CT. They are full time, 1st shift, 40 hours per week positions with a Monday-Friday schedule.

State of Connecticut employees participate in a competitive benefits plan that includes:

• NEW: A Platinum Healthcare Plan, the nation's best for state employees and dependents, according to a report by Georgetown's Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.

• Sick and personal leave.

• We encourage a healthy work/life balance to all employees.

• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.

Discover the opportunity to:

• To work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.

• Engage in a rewarding career.

• Assist our employees so they can achieve success.

• Make a difference in the public sector.

• Work together in a collaborative team environment.

Position Highlights

Key responsibilities for these exciting opportunities may include, but are not limited to:

Grants Unit

• Responsible for the financial oversight of various federal and state grant programs within multiple divisions of the Department of Emergency Services & Public Protection. This position requires significant interaction with various agency, state and federal personnel. Performs other duties as assigned.

Purchasing Unit

• Responsible for daily review of requisitions to ensure compliance with Connecticut State Procurement guidelines, federal and state debarment, small and minority business enterprise and Connecticut State P-card processes. This position will provide training and perform other duties as assigned.

Budget Unit

• Responsible for assisting head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures. Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments. Prepares budget reports and analysis and performs other duties as assigned.

About Us

DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.

Selection Plan

To Apply

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.

• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.

• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Important Information After You Apply

Candidates selected for an interview must provide the following at the time of interview:

State Employees

• Two (2) most recent performance evaluations;

• Completed CT-HR-13.

Non-State Employees

• Two (2) professional references contact information (Name, Email and Phone Number);
• Completed CT-HR-13.

Additionally:

• Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here to complete the Criminal Convictions addendum. The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records. Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process.

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the hiring agency.

• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

For technical questions about the filing of your application, please contact Nick Naples at Nicholas.Naples@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES

• Performs a variety of professional fiscal and administrative functions;

• Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;

• Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;

• Prepares budget reports;

• Prepares various financial statements and statistical or narrative fiscal/administrative reports;

• Assists in planning and implementation of financial aspects of EDP systems;

• Utilizes EDP systems for financial records, reports and analyses;

• Prepares or reviews grant budgets and other fiscal portions of grant applications;

• Provides technical assistance to grantees regarding accounting procedures;

• Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;

• Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;

• Performs technical purchasing tasks such as soliciting bids and recommending contract awards;

• Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;

• Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;

• May supervise support services such as stores, inventory, mailroom, security or maintenance;

• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of

• principles and practices of public administration with special reference to governmental budget management and governmental accounting;

• grants and contracts preparation and administration;

• purchasing principles and procedures;

• payroll practices and procedures;

• Skills

• interpersonal skills;

• oral and written communication skills;

• Ability to

• prepare and analyze financial documents and reports;

• interpret and apply statutes, regulations and administrative policies;

• utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

• A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.

• For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

• For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

• Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.

• Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

• Bachelor's degree in accounting or finance;

• Experience using Microsoft Excel;

• Experience with the administration of State and Federal Grants;

• Experience interpreting and applying federal or state statutes or guidelines;

• Experience with financial system modules utilizing procurement, contracts and accounting functions;

• Experience with budget management;

• Experience interpreting and reconciling financial accounts;

• Experience preparing or examining reimbursement requests of funds;

• Experience communicating in writing and verbally with internal and external stakeholders regarding financial inquiries;

• Experience working independently on tasks with competing deadlines;

• Experience using ORACLE PeopleSoft.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.