Fiscal Support Manager

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

of openings:

1

Location:

ASU-Jonesboro

Proposed Salary Range:

Commensurate with Experience

Closing:

5/3/24

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Fiscal Support Manager is responsible for supervising the activities of fiscal support personnel within an assigned department or program. This position is governed by Generally Accepted Accounting Principles, state and federal laws, and agency/institution policy

Duties & Responsibilities:

Every Pay Period (including supplemental payrolls):

• Retirement Accounts

• Upon completion of payroll, retirement reports are requested or auto-generated from IT. After receiving the reports, update the journal voucher (JV) and reconcile to the general ledger (GL). Fund the retirement accounts, scan JV and appropriate backup documents to the retirement folder, and share with Finance. Review retirement GL accounts on monthly basis to ensure accuracy

• If an employee's paycheck is cancelled or reissued process a refund, as needed

• Garnishments

• When a new Garnishment/Order/Tax Levy comes in scan the documents that were received as well as the last paystub (if current employee) and send to University Counsel. After University Counsel reviews and advises when garnishment should begin and the amount to be withheld update the spreadsheet, notify Benefits Analyst, and send documents to imaging.

• Every payroll, confirm that garnishment amounts on payroll deduction register match the garnishment spreadsheet, print check requests and email to Finance, update letter that will be provided by University Counsel, mail checks and send copies of letters, checks, and check requests to University Counsel and imaging

• Child Support

• Upon receipt of an IWO (will received via email when an update has been made to the Arkansas OCSE website). Look over the new postings for any A-State employees. If there is an A-State employee update the Child Support spreadsheet and notify the Benefits Analyst

• Every payroll, confirm child support amounts on payroll deduction register and match those to the child support spreadsheet. Go to the OCSE website and submit the payment

• University Accounts

• Enter totals from payroll deduction registers to applicable accounts on spreadsheet. Print and distribute corresponding JVs, check requests and deduction registers from the spreadsheet. Mail/distribute checks

Monthly:

• Reconciliations for

• VALIC, TIAA, Salary, and Benefits, Health Care (from Associate Vice President for Benefits)

• Retiree Draft

• Bank draft set-up on Centennial Bank website and verified by Payroll. Make all adjustments needed (changes, deletions, additions) to the Retiree Draft spreadsheet and to the bank website, making sure the totals balance. Adjustments may come from Human Resources or directly from the retiree

• Dental, Vision, USAble (Cancer) - Reconcile invoice obtained from benefits website to monthly payroll deductions (report run from Argos). Remit payment via benefit website and print .pdf copy of receipt to be included with journal voucher to Controller's Office. Review GLs on monthly basis
• UNUM - Report generated by Selerix on monthly basis for all UNUM accounts and compared to monthly payroll deductions (report run from Argos). Once reconciled, enter totals for employee count, volume and amount into current month journal voucher spreadsheets. Remit payment via UNUM website and print .pdf copy of receipts to be included with journal vouchers to Controller's Office

As needed:

• Benefit Premium Collections

• Compose letter/email to employee outlining premiums due, with instructions on how to remit payment. Call, email and/or send correspondence to the employee. Follow-up and track as needed to ensure payments are remitted. If employee is terminated and fails to remit payment, send copy of letter to the Treasurer's Office for future collection

Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of higher education, academic and social programs, Human Resource practices, campus and community resources, and state, federal, and campus rules, regulations, and requirements related to campus academic and social programs

Ability to coordinate the activities of campus academic and/or social programs, evaluate collected information and formulate into recommendations, and compile information

General Days/Hours:

Monday

• Friday

8:00 a.m.

• 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Working relationship with Human Resources Support Personnel; individual employees; departments, outside vendors, bank officials; University treA-Staterer

Minimum Qualifications:

The formal education equivalent of an earned Bachelor's Degree in a related field

Two (2) years of experience

E-Verify Participation Notice:

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf