Fiscal Support Clerk

University Of Washington Seattle , WA 98113

Posted 3 months ago

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

If you previously applied for this position, you do not need to re-apply to be considered. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.

The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell's current enrollment is approximately 5,500 students. More than 90 percent of undergraduates are from Washington State, and approximately half are first-generation college attendees or come from underrepresented groups. Located along wetlands and a river north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond.

Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement.

UW Bothell's Office of Institutional Planning & Budget (IPB) has an outstanding opportunity for a Fiscal Support Clerk (Fiscal Specialist I). The IPB Office supports the University's highest priorities by identifying, projecting, allocating, and managing resources available for operating and capital expenditures. Under the supervision of the Analyst, the Fiscal Specialist I will support the office by providing fiscal support of central university budgets and local unit/school budgets. The Fiscal Specialist 1 will be a motivated professional with an ability to successfully interact with a diverse constituency, use basic accounting principles and Microsoft Office Suite, particularly Excel, to perform the daily duties of this role.

The Fiscal Support Clerk position will be a daily and heavy user of the Microsoft Office Suite. The successful candidate will be able, at a minimum, to competently use:

  • Outlook for calendaring and communication purposes in the FS1 role;

  • Excel for analysis using pivot tables, logical formulas (e.g. IF, IFERROR), text formulas (e.g. CONCATENATE, LEFT, RIGHT), lookup and reference formulas (e.g. VLOOKUP, HLOOKUP), Math & Trig formulas (e.g. SUM, SUMIF, SUBTOTAL) and design and formatting;


  • Perform budget revisions within the University of Washington's budget system

  • Request and monitor to completion revenue and expenditure transfers, as requested by the IPB office or local units/schools

  • Perform reconciler activities related to budget reconciliation of all university budgets overseen by the IPB office

  • Purchase supplies, materials and goods for the IPB office through the university's procurement systems, as needed

  • Interact with individuals and team members in person, via email and/or phone to obtain clarification and documentation.

  • Ensure compliance with state, institutional, departmental, and/or granting agency policies, rules, and regulations; apply knowledge of IPB policies.

  • Resolve problems and interpret guidelines; exercise independent judgment to make determinations and solve problems as they arise.

  • Maintain electronic records; organize and maintain email files; maintain electronic files consistent with UW and unit policies and procedures.

  • Other duties as assigned

Minimum Requirements

  • Three years of fiscal record keeping experience, or equivalent education/experience.

Additional Skill Requirements

  • Demonstrated ability to interact successfully with diverse constituencies.

  • Competency utilizing Microsoft Office Suite, especially Excel and Outlook

  • Competency and understanding of basic accounting principles

  • Excellent organizational skills and meticulous attention to detail, maintain confidentiality.

  • Demonstrated ability to function as a motivated, enthusiastic member of a team committed to providing excellent customer service.

  • Demonstrated ability to multi-task, prioritize work and manage a changing workload with frequent interruptions.

  • Willingness to learn new technology skills and systems

  • Clear and effective communication skills, both orally and in writing.

  • Demonstrated ability to work in a high-volume environment, manage multiple priorities, take initiative, and use independent judgment

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Fiscal Analyst 2 International Programs

Seattle Community College District

Posted 4 days ago

VIEW JOBS 11/10/2018 12:00:00 AM 2019-02-08T00:00 This is a full-time, classified position at North Seattle College. This position works independently, under the supervision of the Executive Director. This position will provide a variety of complex and varied fiscal functions necessary for the fiscal operation of International Programs. This position is required to process and maintain agency contracts, student accounts, purchase orders and travel records. The Analyst will be responsible to forecast revenue and expenditures, and monitor the IP budgets. This position will also keep procedures current, follow college and district business policies and make recommendations to improve fiscal services for students, staff and International Programs partners. Seattle Colleges are committed to recruiting dedicated faculty and staff who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. This position is governed by a collective bargaining agreement with representation by WFSE and is subject to union shop provisions. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Essential Functions: * Assists the Executive Director with fiscal management of the department's budgets and be prepared to give reports and forecasts related to International Programs. * Monitors budget status and makes recommendations related to budget expenditures and planning. * Performs fiscal duties such as financial report analysis, accounts payable-receivable, and discrepancy resolution. * Prepares, reviews and processes business and financial reports and documents for inter-departmental charges, new-hire paperwork, purchase requisitions, invoice vouchers and documents related to travel payments, reconciliation and planning. * Updates and maintains internal financial data base management system. * Monitors student account balances and payments and researches any discrepancies. * Reviews, analyzes and audits wire bank confirmations, receipts and disbursements of revenue received. * Corresponds by phone, email, electronic communications with international and domestic agents and other partners to process their contracts and invoices. * Responds to inquiries from the campus community regarding business services. * Monitors and maintains accurate records of credit card usage. Reconciles monthly statements for accountability. * Maintains accurate record keeping for all financial transactions out of International Programs. * Works with Human Resources to process employment paperwork, follow hiring procedures, and assist with leave reports. Required Education, Experience & Abilities: * Bachelor's degree in business related field * Three years of experience in business and/or accounting related work. * Familiar with automated accounting procedures and systems. * Demonstrated experience with software applications including EXCEL, Word, Outlook and ACCESS. * Ability to work with data, accurate numbers and formulate reports. * Excellent interpersonal, oral and written communications skills. * Organizational skills including prioritizing work, organized, maintain accurate records, analyze and solve problems. * Experience working with individuals from different cultures and countries. Preferred Qualifications: * Strong oral, written and interpersonal communication skills. * Knowledge of cross-cultural communications, work and/or living experience abroad. * Computer proficiency with Microsoft Office programs and standard office computer functions such as word processing, spreadsheets, email, and internet navigation. Seattle Community College District Seattle WA

Fiscal Support Clerk

University Of Washington