Fiscal Support Clerk

University Of Washington Seattle , WA 98113

Posted 3 months ago

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

If you previously applied for this position, you do not need to re-apply to be considered. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.

The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell's current enrollment is approximately 5,500 students. More than 90 percent of undergraduates are from Washington State, and approximately half are first-generation college attendees or come from underrepresented groups. Located along wetlands and a river north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond.

Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement.

UW Bothell's Office of Institutional Planning & Budget (IPB) has an outstanding opportunity for a Fiscal Support Clerk (Fiscal Specialist I). The IPB Office supports the University's highest priorities by identifying, projecting, allocating, and managing resources available for operating and capital expenditures. Under the supervision of the Analyst, the Fiscal Specialist I will support the office by providing fiscal support of central university budgets and local unit/school budgets. The Fiscal Specialist 1 will be a motivated professional with an ability to successfully interact with a diverse constituency, use basic accounting principles and Microsoft Office Suite, particularly Excel, to perform the daily duties of this role.

The Fiscal Support Clerk position will be a daily and heavy user of the Microsoft Office Suite. The successful candidate will be able, at a minimum, to competently use:

  • Outlook for calendaring and communication purposes in the FS1 role;

  • Excel for analysis using pivot tables, logical formulas (e.g. IF, IFERROR), text formulas (e.g. CONCATENATE, LEFT, RIGHT), lookup and reference formulas (e.g. VLOOKUP, HLOOKUP), Math & Trig formulas (e.g. SUM, SUMIF, SUBTOTAL) and design and formatting;

Duties:

  • Perform budget revisions within the University of Washington's budget system

  • Request and monitor to completion revenue and expenditure transfers, as requested by the IPB office or local units/schools

  • Perform reconciler activities related to budget reconciliation of all university budgets overseen by the IPB office

  • Purchase supplies, materials and goods for the IPB office through the university's procurement systems, as needed

  • Interact with individuals and team members in person, via email and/or phone to obtain clarification and documentation.

  • Ensure compliance with state, institutional, departmental, and/or granting agency policies, rules, and regulations; apply knowledge of IPB policies.

  • Resolve problems and interpret guidelines; exercise independent judgment to make determinations and solve problems as they arise.

  • Maintain electronic records; organize and maintain email files; maintain electronic files consistent with UW and unit policies and procedures.

  • Other duties as assigned

Minimum Requirements

  • Three years of fiscal record keeping experience, or equivalent education/experience.

Additional Skill Requirements

  • Demonstrated ability to interact successfully with diverse constituencies.

  • Competency utilizing Microsoft Office Suite, especially Excel and Outlook

  • Competency and understanding of basic accounting principles

  • Excellent organizational skills and meticulous attention to detail, maintain confidentiality.

  • Demonstrated ability to function as a motivated, enthusiastic member of a team committed to providing excellent customer service.

  • Demonstrated ability to multi-task, prioritize work and manage a changing workload with frequent interruptions.

  • Willingness to learn new technology skills and systems

  • Clear and effective communication skills, both orally and in writing.

  • Demonstrated ability to work in a high-volume environment, manage multiple priorities, take initiative, and use independent judgment

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.


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Fiscal Support Clerk

University Of Washington