Fiscal Specialist Supervisor

All applicants must be apply on website: https://www.governmentjobs.com/careers/shorelinecc/jobs/2762410/classified-staff-fiscal-specialist-supervisorUnder the general direction of the Director of Financial Services, this position provides administrative support in the area of fiscal management and performs specialized fiscal tasks in support of the Financial Services department. Responsibilities include supervision the cashiering office and all associated functions including: hiring, training, evaluations, corrective action, and termination as needed. The position is responsible for planning, coordinating, scheduling, accounting, and oversight of all duties related to cashiering, accounts receivable and the college payment plan. The position is also responsible for developing processes and implementing internal controls over cash receipts, customer accounts and revenue collection.Essential Job Duties:

• Assist students, parents, staff, and faculty via telephone and in person; research, interpret and respond complex questions and concerns involving the cashiering module of the Financial Management System (FMS) and interpreting policies and procedures related to student payment of tuition and fees
• Review and analyze reports and accounts including general ledgers; verify accuracy of data and update as necessary; work closely with fiscal support staff to ensure the integrity of financial reports; reconcile and update reports and accounting subsidiary ledgers as needed
• Explain complex technical accounting procedures and policies to non-accounting staff; routinely provide training on fiscal procedures and policies to large and small groups
• Receive and reconcile web payments and bank deposits; investigate and correct errors
• Review revenue-generating event requests for compliance with fiscal policies; issue associated change funds
• Manage the Guaranteed Education Tuition (GET) program funds; coordinate payments from GET, including monitoring the GET website for payment requests; initiate transfer of funds, process payments received and ensure students' classes are not dropped while awaiting funds distribution
• Oversee the College's payment plan program including recommending dates for enrollment and payment options, reconciling student accounts, calculating adjustments, processing payments and refunds, and interpreting payment plan and student enrollment transactions
• Monitor credit balance report and unofficial enrollment report for student fund distribution and billing; evaluate and process refunds and charges for fee adjustments
• Supervise cashiering staff ensuring effective performance of their duties; assign work, act upon leave requests, train, develop performance expectations, conduct employee evaluations, and recommend corrective actions
• Serve as petty cash custodian ensuring proper cash procedures are maintained
• Process and reconcile collection accounts with associated notifications related to placing accounts for collection, accepting payments, and processing/remitting payment to collection agencies
• Receive payments, resolve discrepancies, and issue receipts for students and college departments
• Perform year-end duties such as preparing accruals, ensuring proper recording of receivables, assisting the Director with year-end tasks, and coordinating accruals with other state agencies
• Other duties of a similar level/nature as assigned