Fiscal Specialist Supervisor

Shoreline Community College Seattle , WA 98104

Posted 2 months ago

All applicants must be apply on website: the general direction of the Director of Financial Services, this position provides administrative support in the area of fiscal management and performs specialized fiscal tasks in support of the Financial Services department. Responsibilities include supervision the cashiering office and all associated functions including: hiring, training, evaluations, corrective action, and termination as needed. The position is responsible for planning, coordinating, scheduling, accounting, and oversight of all duties related to cashiering, accounts receivable and the college payment plan. The position is also responsible for developing processes and implementing internal controls over cash receipts, customer accounts and revenue collection.Essential Job Duties:

  • Assist students, parents, staff, and faculty via telephone and in person; research, interpret and respond complex questions and concerns involving the cashiering module of the Financial Management System (FMS) and interpreting policies and procedures related to student payment of tuition and fees
  • Review and analyze reports and accounts including general ledgers; verify accuracy of data and update as necessary; work closely with fiscal support staff to ensure the integrity of financial reports; reconcile and update reports and accounting subsidiary ledgers as needed
  • Explain complex technical accounting procedures and policies to non-accounting staff; routinely provide training on fiscal procedures and policies to large and small groups
  • Receive and reconcile web payments and bank deposits; investigate and correct errors
  • Review revenue-generating event requests for compliance with fiscal policies; issue associated change funds
  • Manage the Guaranteed Education Tuition (GET) program funds; coordinate payments from GET, including monitoring the GET website for payment requests; initiate transfer of funds, process payments received and ensure students' classes are not dropped while awaiting funds distribution
  • Oversee the College's payment plan program including recommending dates for enrollment and payment options, reconciling student accounts, calculating adjustments, processing payments and refunds, and interpreting payment plan and student enrollment transactions
  • Monitor credit balance report and unofficial enrollment report for student fund distribution and billing; evaluate and process refunds and charges for fee adjustments
  • Supervise cashiering staff ensuring effective performance of their duties; assign work, act upon leave requests, train, develop performance expectations, conduct employee evaluations, and recommend corrective actions
  • Serve as petty cash custodian ensuring proper cash procedures are maintained
  • Process and reconcile collection accounts with associated notifications related to placing accounts for collection, accepting payments, and processing/remitting payment to collection agencies
  • Receive payments, resolve discrepancies, and issue receipts for students and college departments
  • Perform year-end duties such as preparing accruals, ensuring proper recording of receivables, assisting the Director with year-end tasks, and coordinating accruals with other state agencies
  • Other duties of a similar level/nature as assigned
To review full job posting and to apply, please visit:
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Fiscal Specialist 2

University Of Washington

Posted 4 days ago

VIEW JOBS 1/22/2021 12:00:00 AM 2021-04-22T00:00 As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. The School of Law has an outstanding opportunity for a Fiscal Specialist 2. The Fiscal Specialist II will establish and maintain comprehensive processes and policies as well as help to manage purchasing and payment requests, provide support to faculty, staff, and students and review documents to ensure compliance. They will also maintain and analyze payroll data, ensure the data's alignment between systems for accuracy from forecast development through actuals reconciliation for budgets related to grant, contract, state and program funding of research, teaching, community service, and all other School and Library activities. This position will act as a primary contributor to the overall fiscal administrative function for the School of Law and Law Library faculty, staff and students. The Fiscal Specialist II will serve as a subject matter expert on all University travel and purchasing policies and procedures, research rules and regulations as needed, help establish best practices for School of Law and Law Library financial systems, and closely coordinate with team to ensure smooth operations and consistent auditability. The person in this position must use independent judgement, think critically, and pay very close attention to details. Excellent customer service, problem-solving teamwork, and the ability to quickly learn and continually optimize systems and processes are all critical to success in this position. This position has a high degree of contact with both people and information. This position reports to the Director of Finance. DUTIES: Procurement and Payments (50%): * Assume lead role prioritizing department purchasing and payments requests in ticketing system to resolve requests in a timely manner. * Facilitate purchases and reimbursement requests using the UW purchasing systems, eProcurement, petty cash and check request process. * Reconcile purchases and orders in Ariba to verify shipments are received correctly and invoices are paid in a timely fashion, assist new suppliers with registration process through completion. * Correspond with suppliers to obtain correct quotes and act as department liaison between vendor and campus buyer, directly enter transactions for order placement. * Act as liaison with UW departments and external suppliers to develop procurement "process partner" relationships. * Review and reconcile credit card transactions in JPMorgan PaymentNet system to address auditability and cardholder understanding of School approval processes, coding references, budget accountability, and escalations. * Serve as subject matter expert for questions related to policies and procedures for budget reconciliation, procurement, travel, and records maintenance. * Investigate any compliance or other problems and recommend the best course of action for proper budget allocations, categories and PCA coding reviewing with team leaders as necessary. * Review and reconcile the UW Use Tax Correction report on a monthly basis, generate other ad hoc reports as needed. Payroll Support (30%): * Manage Payroll Cost Allocation; Initiate functions within Workday for the School including updates to payroll information for faculty, staff, students and hourly employees; enter related payments as needed. * Maintain student awards, Professorship & FSA spending and distributions; track and reconcile. * Prepare specialized payroll reports and analyze and reconcile discrepancies between systems by budget, correcting errors and recommending process changes to eliminate sources of error. * Conduct comparisons of planned payroll expenditures against actual expenditures for student workers and hourly employees, and identify potential corrective actions. General Fiscal Management and Process Improvement (20%): * Work to streamline and implement improvements to School financial systems, in a team setting. * Apply knowledge of accounts, data flow, audit trails, and internal controls to analyze, recommend improvements to, and implement financial processes, policies, and record-keeping systems. * Develop, modify, and maintain fiscal and payroll policies, processes and related forms and reference materials on School Intranet to address School needs and improve efficiency. * Manage and maintain school's annual contract and accounts. * Manage Department key deposit account and prepare and verify cash deposits to revenue accounts. * Act as backup for colleagues as workload demands, including providing salary and benefits estimates for use in grant budgets; rebudgeting OSETs; entering OSETs and JVs for salary and benefit amounts, entering JVs for reconciliation of individual events revenue MIDs; entering JVs for closing budgets. * Assist with special projects across functions as assigned. * Assist in training and directing the work of student helpers. Other duties as assigned. REQUIREMENTS: * Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience. * Ability to work with diverse people with tact and diplomacy, applying good judgment, critical thinking, discretion and sensitivity * Ability to communicate complex issues with a focus on solutions * Skilled in remote collaboration yet able to thrive independently, handling frequent task shifts Equivalent education and/or experience may substitute for minimum requirements. DESIRED: * Bachelor's degree in accounting or related field * Two years of experience with purchasing, reconciliation and other fiscal responsibilities * Highly motivated to efficiently navigate multiple system interfaces and resolve outstanding issues. * Ability to quickly identify the most efficient solution for individual tasks, or next-steps to resolve problems. * Intermediate to advanced experience using the following UW systems/software: o MyFinancialDesktop or other budgeting system o Ariba or other purchasing/payments software o Workday o ProCard PaymentNet or other credit card payment administrative interface o Jitbit or other issue-ticketing system for coordinated and efficient response Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. University Of Washington Seattle WA

Fiscal Specialist Supervisor

Shoreline Community College