Fiscal Specialist, Sr (#97173)

Description

Title: Fiscal Specialist, Sr (Re-Advertised)

Position Number: 97173

Hiring Unit: Chancellor's Office/Research Administration and Project Development (RAPD)

Location: UH Hilo

Date Posted: April 5, 2024

Closing Date: Continuous, first review on or about April 22, 2024

Band: B

Salary : salary schedules and placement information (commensurate with education and experience)

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: Appointment to begin approximately May 2024, pending position clearance and availability of funding.

Duties and Responsibilities (*denotes essential functions)

• *Responsible for the fiscal administration of all extramural activities for University of Hawaii at Hilo (UH Hilo), including resource development and business management.

• Is the subject matter expert for UH Hilo in all areas of extramural financial management.

• Ensures all extramural projects are in compliance with University, Federal, State and other policy and procedural requirements.

• Responsible for developing and maintaining clear policies and procedures that comply with all University, State and grant sponsor requirements that allow for efficient and effective operation of the extramural/sponsored research arena.

• *Provides independent and timely decision making relating to post award research administration and provides strategic and analytical guidance.

• Formulates, designs, and evaluates activities and programs supporting the research and training mission of UH Hilo for extramurally funded projects.

• *Identifies and resolves discrepancies in a timely manner.

• *Directs all sponsored projects post-award activities of the RAPD office.

• Responsible for extramural matters involving staffing, budgets, financial management & accounting, procurement and contract administration.

• Plans, develops, and implements fiscal and administrative policies and procedures to promote proper accounting and reporting of operation and financial transactions.

• Utilizes sound internal controls to satisfy State, Federal, UH and other extramural sponsored agency rules and regulations.

• Facilitates or coordinates training for principal investigators, program directors and program staff in all areas of extramural financial management and procurement.

• *Resolves complex and critical management issues based on expert level of experience and knowledge.

• Coordinates fiscal and administrative management matters with University and State officials ensuring that applicable policies and procedures are adhered to in the preparation and processing of fiscal documents.

• Monitors, reviews, and evaluates the accounting and fiscal management system of all extramural programs.

• *Is the liaison with the University and other governmental agencies/extramural sponsors regarding queries pertaining to audits, budgets, ORS invoicing, etc.

• Compiles, analyzes, prepares, reviews and may submit various fiscal reports that are required for the University, State and other grant sponsor agencies.

• Coordinates the collection of financial and statistical data for all extramural programs.

• Reviews and analyzes all extramural grant budget requests. Assists UH Hilo Principal Investigators with pre-award proposal budgets and with post-award budget modifications.

• Advises the UH Hilo senior administration on the funding requirements for the RAPD Office

• Oversees all extramural programs to ensure compliance with all funding requirements from sponsor funding agencies.

• Serves as the campus fiscal officer for all extramural programs.

• Provides expenditure analysis and recommendations to the senior UH Hilo administration to ensure expenditure control for all extramural programs.

• *Reviews, analyzes, investigates, and resolves problems that affect administrative services, operations, projects, and compliance set forth by RCUH, UH, and sponsoring agencies.

• Provides technical expertise to the senior UH Hilo administration and all extramural program directors and extramural program faculty and staff in the application of financial, budgetary, and procurement policies and procedures.

• Responsible for approving and authorizing the purchase of goods and services, including repair and maintenance contracts, up to $25,000.00.

• Have direct involvement with assisting extramural programs with complex purchases and complex travel arrangements.

• Processes all documentation and justification for purchases in excess of $25,000.00 which require the approval of other identified officials.

• *Establishes, manages, and terminates extramural project accounts while adhering to RCUH, UHH, and UH system policies and procedures.

• Supervises all staff in the RAPD Office, which includes training and performance appraisals.

• Other duties as assigned

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration or related field and 5 year(s) of progressively responsible professional experience with responsibilities for business and/or fiscal administration, grant development/research activities in higher education setting, managing multiple projects; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices and techniques in the area of the business and fiscal administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business and fiscal administration.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer, apply word processing software.

• Considerable knowledge of Federal regulations and procedures relating to contracts and grants.

• Considerable knowledge of generally accepted governmental accounting principles & techniques and fund accounting systems.

• Considerable knowledge of the theories, principles and practices of organization and management.

• Ability to plan and supervise the work of subordinate professional clerical and technical personnel.

• For supervisory work, demonstrated ability to supervise and lead subordinates (professional clerical and technical personnel), manage work priorities, projects, and employee relations.

Desirable Qualifications

• Considerable understanding of institutional policies, Federal compliance regulations, service agreement/contracts and capabilities of computerized applications.

• Working knowledge of institutional development, planning and implementation of programs in a higher education setting.

• Working knowledge of UH and RCUH policies and procedures.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. A complete application must include: (1) cover letter explaining how each minimum and desirable qualification is met; (2) resume; (3) the names and addresses, email addresses and telephone numbers of three [3] current professional references; (4) transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment). Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Bruce Mathews; bmathews@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Department University of Hawai'i at Hilo Address 200 W. Kawili Street

Hilo, Hawaii, 96720

Website http://workatuh.hawaii.edu