Fiscal Specialist Iii/Payroll Coordinator

Public Health Seattle & King County Seattle , WA 98113

Posted 3 weeks ago


The Department of Community and Human Services (DCHS) values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans and those with lived experience.

The Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, self-reliant, and connected to community.

This Term-Limited Temporary (TLT) is for up to twelve (12) months. For King County Career Service employees, a Special Duty Assignment will also be considered with pre-approval of the employee's current supervisor.

Who may apply: This position is open to all qualified candidates that meet the minimum qualifications.

Required materials: Candidates who wish to be considered for this position must submit a complete on line King County job application and answer the supplemental questionnaire.

Work Schedule: Typical hours are Monday

  • Friday, 8:00am

  • 5:00pm. This position is eligible for overtime with supervisory pre-approval.

Recruiter: Susan Churchill, email:


The work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County's telecommuting mandate. It is possible that the work will be primarily performed remotely on an ongoing basis after July 5, 2021. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.

To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. Job Duties

  • Prepare, process, code, maintain and verify accuracy of payroll, benefit and personnel information.

  • Ensure payroll and related documents are in compliance with County Personnel Guidelines, union contracts, federal statutes, and Department policies.

  • Respond to telephone inquiries, correspondence, requests for information and questions regarding payroll, benefits and contract administration (as it pertains to payroll/benefits) from employees, peers, supervisors and other County agencies in a timely, courteous and professional manner.

  • Investigate and resolve payroll issues and discrepancies in a timely and accurate manner.

  • Use queries, spreadsheets and word processing software to analyze and calculate payroll data including retroactive calculations, create correspondence and develop forms.

  • Assist with gathering, summarizing, analyzing payroll data for special payroll projects, as requested.

  • Analyze, review and input Personnel Change Notices (PCNs) that relate to employee status changes such as leaves of absence, hiring, promotions, data changes, salary changes, and union contract implementation.

  • Solve technical problems related to the PeopleSoft system.

  • Organize, update, and maintain the hard copy and electronic files.

  • Perform other related duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • Experience process payroll using an enterprise-wide software

  • Strong mathematical skills

  • Good communication skills, both oral and written; effectively using discretion, patience, etiquette and professionalism

  • Strong attention to detail

  • Excellent customer service, people management and interpersonal skills, including ability to work with all levels of management and staff across organizational lines and outside agencies under challenging conditions

  • Ability to maintain a high degree of confidentiality with sensitive and personal information

  • Ability to effectively plan, organize and prioritize work on a daily basis

  • Intermediate Microsoft Excel skills, including: protecting cells, displaying charts and spreadsheets, auditing and validating data, creating formulas, setting up filters and creating functions

  • Ability to processing HR transactions using an enterprise - wide software Payroll/HR system

Desired Qualifications:

  • Experience using PeopleSoft system (or a similar system)

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Fiscal Specialist 2Fixed Duration/Temporary

University Of Washington

Posted 2 days ago

VIEW JOBS 12/2/2020 12:00:00 AM 2021-03-02T00:00 Please click here for more information about Fixed Duration Positions. The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all. The Department of Medicine's Division of Oncology has an outstanding opportunity open for a Temporary Fiscal Specialist 2. This position will be assisting the Phase I financial team in the completion of a project concerned with review and audit of all existing study budgets. Under the general direction of the Phase 1 Research Program's Finance Manager, this position provides a variety of moderately complex fiscal support functions for the Phase I Research Program. Fiscal duties include complex financial management of receivables and payables for industry sponsored clinical research budgets; assisting with the development and maintaining of comprehensive fiscal records and tracking tools to monitor all incoming revenues and expenditures; provide revenue and income projections based on complex and detailed data on progress of enrollment and milestones completed. Responsibilities: * Reconcile all program budgets, including surplus and gift budgets using MyFinancialDesktop (MyFD), locating and matching source documents with posted expenditures, and resolving any discrepancies, ensuring that all expenditures are duly reviewed and approved and that all transactions are appropriately documented and in compliance with the University policies. * Reconcile eFECS and GCCRs for the Phase 1 Research Program. * Process all travel, petty cash and other reimbursements in compliance with UW, State and Federal policies through the ARIBA system. * Process payments for all bills received using Procard and/or through the ARIBA systems. * Set-up and maintain efficient and organized fiscal records for the program including electronic versions saved on the program's shared folders. * Assist with developing and responsible for maintaining complex multiple fiscal record-keeping systems for all studies and prepare appropriate forms to track budgeted patient cost and charges per approved budgets and contracts. This also includes tracking patient enrollment and milestones completed and uploading this information into a centralized clinical research management system data base. * Provide guidance to the research team on allowable reimbursable charges as provided in the approved sponsor's contract and budget; handles resolution of issues and/or clarification with sponsors by consulting with funding agencies to resolve problems and/or obtain approval for deviations from authorized procedures or expenditures. * Process invoices to sponsors and sponsor payments utilizing information from the study database to process invoice/payments to/from sponsors and calculate salary earnings for both investigators and staff according to the negotiated budget and contract. Track down payments with sponsor and GCA and resolve issues, if any. * Processing and documenting payments to service areas and 3rd party providers. * Prepare and route eGC1, track SFI disclosures, contract signature, requesting advanced budget numbers and RRR account set up. * Support pre-award budget preparation by completing submission forms and documents, for developing budgets for grants or contracts, sponsored by pharmaceutical companies, or other funding requests. * Under the supervision of the Phase 1 Research Program Finance Manager, prepare regular budget status reports and statistics using established formats. * Monitor and manage the department's billing email. * Responsible for record management and retention. * May direct the work of others. * Perform other fiscal and administrative duties as requested. Minimum Requirements: Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience. * Must be proficient with UW financial systems MyFinancial Desktop (MyFD), SAGE, Procard & Ariba and familiar with other databases. Must have through understanding of UW purchasing policies and procedures. * Effective and professional oral and written communication skills, exceptional problem-solving skills. * Demonstrated skills in working with numbers and advanced proficiency with MS Office, particularly Excel. * Must be highly organized, service-oriented, flexible and resourceful. Self-management and independent judgment is essential to the success of this position. * Two years of fiscal record keeping experience, or equivalent education/experience. * Strong communication skills, organizational skills, and attention to detail. Desired Qualifications: * Bachelor's Degree in Accounting or related field or equivalent related education/experience. * Prior experience with clinical trial budget management highly desired. * Familiarity with medical terminology. * Familiarity with UW policies and procedures such as Procurement, Travel, Record Retention, Inventory Management etc. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click here for updates "Onsite work" in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. University Of Washington Seattle WA

Fiscal Specialist Iii/Payroll Coordinator

Public Health Seattle & King County