Fiscal Specialist Iii/Payroll Coordinator

Public Health Seattle & King County Seattle , WA 98113

Posted 3 weeks ago

Summary

The Department of Community and Human Services (DCHS) values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans and those with lived experience.

The Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, self-reliant, and connected to community.

This Term-Limited Temporary (TLT) is for up to twelve (12) months. For King County Career Service employees, a Special Duty Assignment will also be considered with pre-approval of the employee's current supervisor.

Who may apply: This position is open to all qualified candidates that meet the minimum qualifications.

Required materials: Candidates who wish to be considered for this position must submit a complete on line King County job application and answer the supplemental questionnaire.

Work Schedule: Typical hours are Monday

  • Friday, 8:00am

  • 5:00pm. This position is eligible for overtime with supervisory pre-approval.

Recruiter: Susan Churchill, email: susan.churchill@kingcounty.gov

TEMPORARY TELECOMMUTING REQUIREMENT:

The work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County's telecommuting mandate. It is possible that the work will be primarily performed remotely on an ongoing basis after July 5, 2021. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.

To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. Job Duties

  • Prepare, process, code, maintain and verify accuracy of payroll, benefit and personnel information.

  • Ensure payroll and related documents are in compliance with County Personnel Guidelines, union contracts, federal statutes, and Department policies.

  • Respond to telephone inquiries, correspondence, requests for information and questions regarding payroll, benefits and contract administration (as it pertains to payroll/benefits) from employees, peers, supervisors and other County agencies in a timely, courteous and professional manner.

  • Investigate and resolve payroll issues and discrepancies in a timely and accurate manner.

  • Use queries, spreadsheets and word processing software to analyze and calculate payroll data including retroactive calculations, create correspondence and develop forms.

  • Assist with gathering, summarizing, analyzing payroll data for special payroll projects, as requested.

  • Analyze, review and input Personnel Change Notices (PCNs) that relate to employee status changes such as leaves of absence, hiring, promotions, data changes, salary changes, and union contract implementation.

  • Solve technical problems related to the PeopleSoft system.

  • Organize, update, and maintain the hard copy and electronic files.

  • Perform other related duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • Experience process payroll using an enterprise-wide software

  • Strong mathematical skills

  • Good communication skills, both oral and written; effectively using discretion, patience, etiquette and professionalism

  • Strong attention to detail

  • Excellent customer service, people management and interpersonal skills, including ability to work with all levels of management and staff across organizational lines and outside agencies under challenging conditions

  • Ability to maintain a high degree of confidentiality with sensitive and personal information

  • Ability to effectively plan, organize and prioritize work on a daily basis

  • Intermediate Microsoft Excel skills, including: protecting cells, displaying charts and spreadsheets, auditing and validating data, creating formulas, setting up filters and creating functions

  • Ability to processing HR transactions using an enterprise - wide software Payroll/HR system

Desired Qualifications:

  • Experience using PeopleSoft system (or a similar system)

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

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Fiscal Specialist Iii/Payroll Coordinator

Public Health Seattle & King County