Job Description and Duties

RESPONSIBILITIES

• Perform three-way match by auditing and reconciling transactions incurred between US Bank (CTA) statement, Travel Agency fees, and Enterprise Car Rental transactions.

• Serve as central point of contact for the invoices related to US Bank - CTA master bill account for airfare, rail charges, service fees, and car rental for all JCC offices.

• Forward the audited CTA and Enterprise spreadsheets to office liaisons for review and manager to approve.

• Perform complex accounts payable tasks related to travel including reviewing and approving travel-related AP vouchers in FI$Cal.

• Review and approve JCC employee transit subsidy reimbursement payment vouchers in FI$Cal that have been prepared by the Travel unit's Fiscal Services Specialists. Verify all FI$Cal chart fields have been coded correctly and proper supporting documentation has been included before approving the voucher in FI$Cal and forwarding to SCO for payment.

• Serve as main point-of-contact for any escalated accounts payable issues related to travel for JCC employees as well as for external vendors.

• Help troubleshoot and resolve escalated issues with vendors regarding travel-related payments. Act as liaison with DGS, Travel Agency, and other external vendors as needed to research disputes and resolve discrepancies to ensure accurate and timely payments.

• Serve as backup for processing travel claims for judges participating in the Temporary Assigned Judges Program (TAJP).

• Serve as backup for processing Office Revolving Fund (ORF) payments for JCC offices.

Other Duties and Responsibilities

• Perform month-end and year-end tasks, and other special duties as required.

Working Conditions

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office and reside in the areas surrounding this location. The Judicial Council offers hybrid work arrangements for many positions. Beginning in September 2024, employees will work in the office

at least one day each week. Beginning in January 2025, employees will work in the office at least two days per week.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• Fiscal Services Coordinator

Additional Documents

• Job Application Package Checklist

Position Details

Job Code #:

JC-437147

Position #(s):

156-100-3274-XXX

Working Title:

Fiscal Service Coordinator JO#6246

Classification:

Fiscal Services Coordinator

$5,592.00 - $7,828.00

of Positions:

1

Work Location:

San Francisco County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

OVERVIEW

The Judicial Council of California is accepting applications for the position of Fiscal Services Coordinator in the Travel Unit for the Branch Accounting and Procurement (BAP) office.

The Fiscal Services Coordinator's duties include performing travel-related accounts payable tasks for all JCC offices, the Supreme Court, Appellate Courts, Habeas Corpus Resource Center (HCRC), and Commission on Judicial Performance (CJP). The incumbent will manage the US Bank Travel Account, review and approve the Travel unit's vouchers in FI$Cal for submission to the State Controller's Office, and serve as the main point of contact for JCC employees and vendors for escalated issues related to travel claims and payments. This position will also serve as backup for processing payments out of the Office Revolving Fund for JCC offices, perform month-end and year-end tasks, and other duties as assigned.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

Department Website: http://www.courts.ca.gov/careers

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/27/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California

Attn: Please apply ONLINE in the benefits section below

455 Golden Gate Avenue

San Francisco, CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Three (3) years of accounting experience, including some experience in area of assignment (such as

procurement, accounting operations and bookkeeping duties for accounts payable, and general

ledger).

OR

Associate's degree, preferably in accounting or business-related field, and one (1) year of accounting

experience, including some experience in area of assignment (such as procurement, accounting

operations and bookkeeping duties for accounts payable, and general ledger). Additional directly

related experience and/or education may be substituted on a year-for-year basis.

OR

One year as a Fiscal Services Specialist with the Judicial Council of California or one year of

experience performing the duties of a class comparable in the level of responsibility to that of a

Fiscal Services Specialist in a California Superior Court or California state-level government entity.

Desirable Qualifications

• Intermediate Microsoft Office skills.

• Strong customer service skills.

• Experience working with FI$Cal or other Enterprise Resource Planning system(s).

• Experience processing claims or invoices for payment.

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Benefits

HOW TO APPLY

This position is Open Until Filled and requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by Friday, June 21, 2024.

To complete an online application, please click on the Apply for Job button.

To complete an online application, go to job opening #6246 at https://www.courts.ca.gov/careers.htm

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

PAYMENT & BENEFITS

$5,592 - $7,828 per month

(Starting Salary will be $5,592 per month)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program

• 14 paid holidays per calendar year

• Choice of Annual Leave or Sick/Vacation Leave

• 1 personal holiday per year

• Up to $130 per month reimbursement for qualifying commuting costs

• CalPERS Retirement Plan

• 401(k) and 457 deferred compensation plans

• Employee Assistance Program

• Basic Life and AD&D Insurance

• FlexElect Program

• Pretax Parking

• Long Term Disability Program (employee paid/optional)

• Group Legal Plan (employee paid/optional)

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.courts.ca.gov/careers

Human Resources Contact:

Guillermo Gonzalez

(415) 865-4346

Guillermo.Gonzalez@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Sandra Grace

(415) 865-8944

Sandra.Grace@jud.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1.Why are you interested in this position?

2.Describe your experience working in a fast-paced environment and adapting to changing priorities while maintaining quality of work.

3.Describe your experience in providing excellent customer service to various internal and external customers, including experience supporting an executive team.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.