Fiscal Program Manager - Sti/Hiv/Vh

Department Information

This position is only open to Colorado state residents.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Be BOLD... Make a real difference . . .

Do you have a passion and drive to apply your talent to create a better Colorado? Are you looking for a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a fantastic position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to protect and improve the health of Colorado's people and the quality of its environment.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities

• Extensive internal professional development opportunities on a wide variety of subjects

• Bike to work programs, including access to storage lockers and bike racks

• Distinctive career advancement opportunities throughout the State system

• Flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous personal time off

• Mentoring program with opportunities for mentors and mentees

• Tuition assistance for college level courses including Masters degree programs

• Excellent work-life programs, such as flexible schedules, and

• A variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:

https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

The Colorado Department of Public Health and Environment (CDPHE) serves Coloradans by providing high-quality, cost-effective public health and environmental protection services that promote healthy people in healthy places. Staff members focus on evidence-based best practices in the public health and environmental fields and play a critical role in educating people in Colorado so they can make informed choices. In addition to maintaining and enhancing our core programs, the department continues to identify and respond to emerging issues affecting Colorado's public and environmental health.

Description of Job

The Work Unit:

The Office of STI/HIV/VH is committed to high-quality services, innovative public health practice and community partnerships. We work to ensure quality and medically accurate STI/HIV/VH related prevention, care, and treatment. Services for all people in Colorado. Functions include public health surveillance of STI/HIV/VH; follow-up of people newly diagnosed with a STI/HIV/VH to ensure adequate treatment and referrals to care; access to care, partner services, and treatment as appropriate; developing comprehensive prevention programs; and conducting program evaluation to enhance the use of STI/HIV/VH data to direct prevention and care activities as specified in the Colorado HIV/AIDS Strategy (COHAS). This role is foundational for the success of the COHAS and works across all programs within the Office. The Office of STI/HIV/VH is committed to disrupting inequities and operates on the belief that all people across the state should have equitable opportunities to live healthy lives.

The Office of STI/HIV/VH Fiscal Program strives to promote the financial integrity, transparency, and operational efficiency of the Office through good stewardship of public resources and providing innovative approaches and solutions to financial operations and challenges. This position provides leadership and direction (strategic and administrative) to the Fiscal and Contract Monitoring Team which has approximately 11 employees and the contracts and finance staff which has approximately five employees, manages extensive contractual relationships with implementing partners, and maintains responsibility for the Office's annual budget of approximately $55 million. The Fiscal Services Program Manager reports directly to the Office Director and represents the Office's Fiscal, Contracts, and Contract Monitoring activities, both internally and externally.

What You Will Be Doing:

This position exists to manage the fiscal, contracts, and contract monitoring activities within the Office by determining the requirements and objectives, deciding on goals, developing and implementing plans, obtaining funding, and hiring, training, and supervising staff. The position serves as the fiscal services manager and assumes full management responsibility for financial management and control, legislative fiscal note development, and coordination. Performs as the legislative budget officer for the division by overseeing and developing the Office's budget submission, explaining, defending, and executing the division's annual legislative budget, and managing the fiscal note process.

This position serves as the liaison between the Office and local, state, and federal entities, community partners, and any other parties related to financial issues. Provides guidance and expertise on federal regulations and associated federal reporting requirements, federal fiscal principles, audit principles, state procurement and contract rules, and generally accepted accounting principles. Represents the Office at CDPHE Fiscal Services Managers' meetings.

Responsibilities of the position include but not limited to:

• Develops and executes long-range strategic plans related to fiscal and contracts across the Office and with its contracted partners.

• Develops and implements program goals, objectives, guidelines, policies, work procedures, staffing patterns, work schedules, and priorities for achieving program goals and objectives.

• Functions as the lead in determining and formulating necessary procedures to implement and integrate the Department's and Office's policies and guidelines related to all areas of Fiscal, Contracts, and Contract Monitoring.

• Oversees the procurement of professional services (subrecipient grants, service contracts, purchase orders, etc.) and goods using state procurement rules and systems including Requests for Proposal (RFPs), documented quotes, invitations for bid, etc. and serves as the lead in developing funding availability for all contracts/grants.

• Oversees contract monitoring of all sub-grantees and vendors. Assures that contracts follow state and department rules and are approved by the CDPHE Contracts Manager, Attorney General's Office, Office of Information Technology and the State Controller's Office.

• Participates in and oversees financial reviews of sub-grantees by ensuring reviews of financial records and financial management systems occur to ensure compliance with Federal and State regulations.

• Monitors and provides technical assistance on auditing provided by other fiscal officers. • Guides staff in creating corrective action plans and resolving findings from fiscal reviews.

• Reviews and approves budgets, contracts, and procurement requests.

• Plan, prioritize, and assign workload, and analyze and monitor workflow and progress to ensure the quality and quantity of work meets standards, deadlines for deliverables, and program goals and objectives.

• Performs as a first-level supervisor for five positions.

• Provide feedback and coaching; write, review, and sign performance plans; evaluate and sign performance evaluations.

• Ensures and oversees the implementation and alignment of fiscal processes to central accounting.

• Ensures strategic alignment with concepts from central accounting of indirect costing strategies, grant concepts, cost reduction strategies as they relate to financial processes, etc.

• Ensures Office funding, spending patterns, diagnostic review of accounts, and financial health are in alignment with central accounting standards and fiscal rules.

• Manages all federal grant funds received by the Office and ensures compliance with federal and state rules and regulations.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1A3XXPROGRAM MANAGEMENT II

MINIMUM QUALIFICATIONS:

Option 1:

Nine (9) years of professional experience overseeing, implementing and monitoring contracts; managing and developing budgets, legislative fiscal note development and working with the legislature on explaining and defending the division's budget; supervising staff; and providing strategic and administrative leadership to a team.

OR

Option 2:

Bachelor's degree from an accredited institution in Accounting, Public Policy, Economics, Finance, Public Administration or a field of study closely related to the work assignment.

AND

Five (5) years of professional experience overseeing, implementing and monitoring contracts; managing and developing budgets, legislative fiscal note development and working with the legislature on explaining and defending the division's budget; supervising staff; and providing strategic and administrative leadership to a team.

OR

Option 3:

Master's degree from an accredited institution in Accounting, Public Policy, Economics, Finance, Public Administration or a field of study closely related to the work assignment.

AND

Three (3) years of professional experience overseeing, implementing and monitoring contracts; managing and developing budgets, legislative fiscal note development and working with the legislature on explaining and defending the division's budget; supervising staff; and providing strategic and administrative leadership to a team.

This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)

YOU MUST ATTACH A COPY OF TRANSCRIPTS TO YOUR APPLICATION

Preferred Qualifications:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:

• Relevant experience with the State of Colorado.

• Knowledge and experience with the State of Colorado procurement and contract rules.

• Experience working with the legislature regarding fiscal actions.

• Experience managing federal grants.

• Experience developing strategic plans, program goals, guidelines, work procedures. and staffing patterns.

Conditions of Employment:

• Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

• Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• This is a critical position and can be expected to work and/or remain at their worksite in delayed start, early release, or closure situations.

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Supplemental Information

Supplemental Information:

A complete application packet must include:

• A completed State of Colorado application.

• A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.

• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other

protected status in accordance with applicable law.

The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe.humanresources@state.co.us or call 303-692-2060, option 5.