Fiscal Manager

Description

SALARY

$116,272 - $148,387 Annually

This is an exciting opportunity to take the next step in your career and support an organization that makes a significant impact in the local community! Come and be a part of a team of individuals who are dedicated, passionate, and committed to the County of Santa Barbara values.

The Public Health Department (PHD) is accepting applications to fill one (1) full-time Fiscal Manager vacancy located in Santa Barbara.

THE DEPARTMENT: Public Health Department (PHD): Our mission is to improve the health of our communities by preventing disease, promoting wellness and ensuring access to needed health care, and our vision is healthier communities through leadership, partnership and science. With a staff of 550+ and a budget of approximately $83 million, Public Health serves a population of about 420,000 residents in Santa Barbara County.

For more information, please visit: www.countyofsb.org/PHD.

BENEFIT HIGHLIGHTS:

• Vacation: 12 to 25 days per year depending on the length of public employment

• Holidays: 12 days per year

• Sick Leave: 12 days per year

• Retirement: The County offers a Defined Benefit (Pension) Plan. The County also offers voluntary participation into a 457 Deferred Compensation Plan and contributes 0.24% of base salary to a 401(a) Deferred Compensation Plan.

• Life Insurance: $20,000 Term Life Insurance

• On-Site Employee Health Clinics in Santa Barbara and Santa Maria: Provides ongoing and episodic services to eligible employees and eligible dependents over the age of 5.

For more information on benefits for this position click here.

In the interest of attracting the best talent to the organization, the County may provide reimbursement for reasonable relocation expenses, and, at the discretion of the CEO, cash incentives.

In addition, applicants from other public sector employers may qualify for:

• Retirement reciprocity

• Time and service credit towards an advanced vacation accrual rate

THE POSITION: Under direction, oversees staff performing financial, budgetary, and/or accounting analysis in areas such as: accounting, budget, accounts receivable/payable, employee benefits, payroll, debt management, contract writing and monitoring, financial analysis, and auditing; coordinates assigned activities with staff in other divisions and departments; provides highly responsible and complex staff assistance and administrative support to executive management staff; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS:

This is the second manager level in the Financial Services Management job family and manages a mid-size program within a department or division, or multiple small programs. Incumbents establish annual goals and priorities, influence the direction for new or revised services, programs, processes, standards, or operational plans, based upon the County's long-term strategies. Position has direct impact on the work unit or program and may impact the entire department.

SUPERVISION RECEIVED AND EXERCISED:

Typically reports to a Level III manager. Provides direct supervision to two or more individuals within a program. Exercises direct and indirect supervision over assigned professional, technical, and administrative staff.

THE IDEAL CANDIDATE:

• Financial certifications with a preference in government finance management;

• CPA license preferred;

• Experience overseeing business operations and administrative functions;

• Experience in financial accounting and managing financial systems;

• Extensive experience with budget development and monitoring, fiscal analysis, internal controls, projections, and fiscal reporting;

• Experience negotiating, writing and monitoring contracts;

• Successful track record in managing and developing staff and conducting employee performance reviews;

• Experience with process improvement;

• Experience with analyzing, revising, and developing policies and procedures;

• Experience managing special projects and presenting ideas to senior management;

• Detail orientated with a strong sense of personal responsibility and ownership of work product;

• Experience conducting presentations to executives, Boards, and Commissions;

• Ability to compile and analyze information and develop recommendations based on the analysis;

• Ability to communicate in a clear and effective manner with non-fiscal professionals;

• Ability to maintain confidentiality of information;

• Ability to act as a strategic business leader for division managers and stakeholders.

Examples of Duties

These examples are not intended to reflect all duties performed within the job and not all duties listed are necessarily performed by each individual.

1.Serves as a member of the County's management team by planning, organizing, coordinating, and directing the activities in areas such as: accounting, budget, accounts receivable/payable, employee benefits, payroll, debt management, public funds and property tax collections, financial analysis, and auditing.

2.Establishes annual goals and priorities, influences the direction for new or revised services, programs, processes, standards, or operational plans, based upon the County's longer-term strategies.

3.Plans, coordinates, and evaluates accounting, audit, claims management, taxation, and other fiscal programs and/or projects.

4.Serves as a subject matter expert and uses technical and analytical expertise to develop

findings.

5.Researches, analyzes, develops, and reviews original fiscal, compliance, and related reports, contracts, plans, grant proposals, materials, presentations, and other documents; and develops and makes recommendations to higher-level staff.

6.Develops, implements, and evaluates services and programs to ensure adherence to strategic and performance goals; manages work systems and processes; maintains and updates procedures; researches trends and best practices in area of assignment; and recommends and implements operational and /or program changes.

7.Develops and administers budgetary and procurement processes; manages contracts;

researches and analyzes financial information; makes resource allocation recommendations;

and implements resource allocation decisions.

8.Troubleshoots and resolves program or work unit issues and keeps higher-level management informed of issues/resolution.

9.Oversees the preparation of (and/or prepares) contracts, reports, records, plans, and other

documents involved in managing the area of assignment; oversees (and participates in) the

research and analysis of policy and related information; and/or makes recommendations to

higher-level management staff.

10. Supervises management, professional, paraprofessional, and support staff; and is

responsible for conducting performance evaluations, employee development, hiring,

discipline, and termination procedures.

11. Coordinates work with the general public, County staff, external agencies, etc.; may represent the County on various professional committees; and may prepare and make presentations to the public, elected officials, boards, and/or other stakeholders.

12. Performs other related duties as required.

Employment Standards

Education and Experience

The knowledge, skills, and abilities listed below may be acquired through various types of training, education, and experience. A typical way to acquire the required knowledge and abilities would be:

• Equivalent of a bachelor's degree from an accredited four-year college or university in accounting, finance, business administration, economics or related field; AND,
• Five (5) years of progressively responsible experience in fiscal management, budgeting, organizational or operational analysis including at least two (2) years as a supervisor or manager; OR,
• A combination of training, education, and/or experience that is equivalent to the Minimum Qualifications listed above and that provides the required competencies.

Additional Requirements: For specific positions, possession and maintenance of a valid California driver's license and the ability to meet automobile insurability requirements of the County or the ability to provide suitable transportation needs as a condition of continued employment. May be required to work a varied schedule of hours, which may include evenings, weekends, and holidays.

Knowledge of:

• Generally Accepted Accounting Principles (GAAP).

• Governmental Accounting Standards Board (GASB).

• Principles and practices of accounting, tax, claims management, auditing, and collections.

• Principles and practices of financial planning and analysis, investment portfolio management, cost and revenue management, and cash management.

• Principles and practices of administering payroll and benefits programs.

• Principles and practices of managing fiscal services programs and projects related to accounting, tax, auditing, medical billing, claims management, and collections.

• Principles and practices of public administration and program management, including strategic planning, implementation, and evaluation.

• Management principles, practices, and techniques.

• Principles and practices of governmental accounting, fiscal management, budgeting and auditing.

• Principles and practices of program planning and administration.

• Personnel management principles and practices, including employee supervision, training, and evaluation.

• Principles and practices of group facilitation, conflict resolution, and consensus building.

• Principles and practices of procurement and contract administration.

• Principles and techniques of effective oral presentations.

• Applicable federal, state, and local laws, codes, regulations, and standards.

• Business systems, equipment, and applications relevant to the area of assignment.

Ability to:

• Manage fiscal compliance operations related to accounting, auditing, claims management, and collections programs and services.

• Manage budget development and related programs and projects.

• Manage programs and projects related to financial planning and analysis, cost and revenue management, and cash management.

• Oversee adherence to quality assurance and standards.

• Interpret, monitor, and report financial information and statistics.

• Manage assigned operations/programs; ensure ongoing compliance with strategic objectives and performance measures.

• Develop and implement policies and procedures.

• Manage and evaluate assigned staff, including training, coaching, participating in the development of goals and strategic objectives, coordinating deadlines, prioritizing work demands, and assigning/monitoring work.

• Analyze and evaluate operational programs, projects, and procedures.

• Plan, organize, coordinate, and supervise changes and improvements in public agency projects and studies.

• Manage budgets, contracts, grants, and resource allocation.

• Interpret, monitor, and report financial information and statistics.

• Oversee the implementation of, and adherence to, quality assurance activities and standards.

• Research, recommend, and implement industry trends, solutions, and best practices.

• Resolve complex problems within area of assignment.

• Prepare and oversee the preparation of reports, grant proposals, documents, and presentations.

• Make presentations to stakeholders, elected officials, County leadership, and the public.

• Collaborate with program stakeholders, elected and appointed boards, the public, and internal leadership.

• Interpret and apply applicable laws, codes, regulations, and standards.

• Communicate effectively, clearly, and concisely.

Supplemental Information

APPLICATION & SELECTION PROCESS:

• Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.

Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.

REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution.

The Public Health Department (PHD) requires all employees working in direct contact with patients or clients in a high-risk environment to comply with the PHD Employee Immunizations policy. This can be accomplished by providing documentation of immunizations, submitting laboratory immune titers demonstrating adequate immunity, or obtaining required vaccinations. A list of requirements, based on the specific program, will be sent at the time an offer letter is presented to the selected candidate(s) and initial documentation will be required at this time.

Conditional Job Offer: Once a conditional offer of employment has been made, candidate will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks. The appointee will be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.

Disaster Service Worker: Pursuant to Governmental Code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.

Statement of Commitment

The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be imbedded in policies, institutional practices and systems. The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g. education, criminal justice, and health care, housing the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential.

We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve. We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances.

We believe equity and inclusion are vital to fulfill the County's mission and to embody a culture of "One County, One Future." Expanding the full range of employee talent allows the County to deliver our best to all our community members.

We believe in the dignity and humanity of all people. We strive for a healthy and prosperous society that promotes all people having equitable access and opportunity.

APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: 07/16/2024 at 4:59 PM PST. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.

Erin Kuhn, Talent Acquisition Analyst II, erkuhn@countyofsb.org