Fiscal Manager (Pos #81509)

Description

READVERTISEMENT

Title: Fiscal Manager

Position Number: 81509

Hiring Unit: VP Budget & Finance/CFO, System Administrative Services

Location: Manoa Campus

Date Posted: June 29, 2024

Closing Date: July 26, 2024; 11:59PM HST

Salary: salary schedules and placement information

Additional Salary Information: PBC, minimum $6,401/month

Commensurate with qualifications and within budgetary limitations

Funding: General

Full Time/Part Time: Full-time

Temporary/Permanent: Permanent

Duties and Responsibilities

• Serves as chief administrative officer responsible for providing fiscal, grant, and institutional support services to undelegated University System executive offices and their units

• Administers financial services and grant management for the undelegated University System offices in areas including fiscal management, procurement, and inventory control.

• Serves as the Systemwide approver for the central vacation pool and insurance purchases. Reviews, assesses and approve documents from all ten campuses and system offices.

• Serves as chief resource advisor for all procurement issues. Interpret laws, directives and policies affecting system offices. Review expenditures for allowability, allocability, and reasonableness to comply with extramural contracts' and grants' terms and conditions, Federal Uniform Guidance, Federal, State, and University policies and procedures.

• Serves as subject matter expert; provides technical guidance, advice, and interpretation and/or makes recommendations regarding applicable policies, procedures and requirements.

• Serves as the System chart manager. Initiates, facilitates, assesses, reviews and approves the opening, closing, and modification of fiscal accounts.

• Directs the design, development and implementation of policies, operating procedures and practices to ensure establishment and maintenance of fiscal and operational safeguards.

• Administers General, Federal, Extramural, Special, Revolving, and UH Foundation funds for the System offices and other designated programs as assigned.

• Reviews and approves the issuance of appropriate fiscal and procurement documents through the University's Kuali financial system and the RCUH financial management portal, and payroll documents and actions (e.g. contracts, purchase orders, requisitions, authorizations, travel, SECE, TAPS, and other documents as required)

• Ensures fund availability & compliance with UH, RCUH, state, federal & 3rd party polices & procedures. Advises admin, staff and/or principal investigators of any disapproved requests & provides alternative methods which meet policies & procedures.

• Reviews financial ledgers, budget status reports and other financial reports to assess financial conditions. Analyzes, discusses, and provides recommendations on financial matters and issues with system directors.

• Responsible for the preparation of monthly expenditure reports, and preparation of

• Ensures proper recording of expenditures and encumbrances, and initiates corrective action for erroneous actions.

• Keeps abreast of current and emerging changes and updates in finance, accounting and general administration.

• Provides training to all new administrative staff in the System offices regarding processing of fiscal documents in KFS, RCUH, e-travel, and P-card.

• Directs the safeguarding of System's equipment inventory to ensure compliance with

• Assists program heads in the development of extramural grants/contracts by providing budgetary advice and ensuring that all proposals are submitted within granting agency deadlines through myGrant. (continued below)

• ]Reviews final proposal for compliance with University and granting agency policies and guidelines. Serve as chief resource person for grant compliance.

• Serves as the System representative on system and campus working groups to improve processes and develop support materials to assist FAs in performing fiscal duties; regularly participates in testing of system upgrades (KFS, eTravel).

• Serves as Deputy Director to the Director of System Administrative Services, acting on behalf of the Director in all matters when the Director is unavailable with full procurement, budget and personnel authority.

• Serves as day-to-day working supervisor to office staff and plans, directs, assigns, and evaluates work assignments. Resolves operational and administrative matters in accordance with current policies, procedures, and directives.

• Other duties as assigned.

Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, Accounting, Finance or related field and 6 year(s) of progressively responsible professional experience with responsibilities for accounting and/or fiscal administration; or equivalent education/training or experience.

• Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned area of accounting and/or fiscal administration.

• Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with accounting and/or fiscal administration.

• Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.

• Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Demonstrated ability to understand problems from a broad perspective, and use conventional and unconventional reasoning to discern underlying principles and issue to create creative, sound and feasible solutions.

• Extensive knowledge of the theories, principles and practices of organization and management.

• Extensive knowledge of principles and practices of federal and state funding administration.

• Demonstrated ability to analyze financial statements and statistical reports, discern trends, and apply analytical techniques.

• Demonstrated proficiency in Microsoft Excel and Word, or comparable spreadsheet and word processing programs.

• Demonstrated ability to multi-task and perform in a high paced environment.

• Demonstrated technical skill in extracting data from databases and mainframe financial, personnel and student enterprise systems and using this data to prepare management reports.

Desirable Qualifications

• Extensive knowledge of administrative practices of the University and/or other institutions of higher education.

• Knowledge of research and grant administration.

• Knowledge of legislative process and procedures.

• Working knowledge of the various on-line management systems used at the University of Hawaii, including Kuali Financial, e-travel, Concur, CentreSuite, SECE, TAPS, Jasper, PeopleSoft, myGrant, and the RCUH financial and human resources systems.

• Certified Public Accountant (C.P.A.) or Master's degree in Business Administration.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (08/02/2024) to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries:

Jenna Lam, 808-956-2880, systempo@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Website http://workatuh.hawaii.edu