Fiscal Manager II

The City of Norfolk's Department of Human Services (NDHS) provides a wide range of essential services to its citizens. These services are crucial in supporting the wellbeing of the community and ensuring that all citizens have access to the resources they need. NDHS is committed to providing such comprehensive support to its citizens.

The Finance Unit within Administrations and Operations plays a pivotal role in the functioning of NDHS. Their responsibilities include:

• Processing Accounts Payable and Receivable: This involves managing the agency's debts and credits, ensuring timely payments and receipts.

• Managing Funding: They are responsible for overseeing the agency's financial resources, ensuring they are allocated and utilized efficiently.

• Reporting: They provide necessary financial reports to local, state, and federal officials as required by the Virginia Department of Social Services and the City of Norfolk.

The selected candidate will perform the following duties:

• Administers financial operations by ensuring timely processing of payments, approving purchase orders and requisitions, confirming the availability of funds, maintaining internal controls, and making improvements to enhance the efficiency of operations.

• Oversees activities of departmental unit by supervising and coordinating investigations and agency collection efforts, providing guidance, maintaining public trust in program integrity.

• Coordinates the development, preparation, and implementation of budgets by coordinating planning sessions, providing assistance with preparation, compiling and submitting it to the budget office, and updating and preparing status reports as needed.

Departmental Hiring Salary Range:  $59,393- $68,301 

Essential functions include but are not limited to:

• Oversees all Expenditure and Fiscal Encumbrance Accounting activities including invoice approval process, complex & high dollar program fiscal encumbrance monitoring process, Accounts Payable process, fiscal team centralized problem resolution and related internal controls processes for all areas of responsibility.

• Provides advanced accounting technical support to accounts payable operations by performing timely and accurate review and approval of invoices and confirming the appropriateness of the line of accounting based on a detailed fiscal review in compliance with Federal/State/Local guidelines.

• Oversees outstanding fiscal encumbrances to ensure effective and efficient expenditure budget management. Successfully performs and/or provides technical support of program year-end encumbrance closeout activities.

• Prepares and approves journal entries and account analysis, as needed.

• Assists in the development and successful implementation of the department's internal controls that impact expenditures, encumbrances, financial asset security, and accounting policies and procedures to enhance the efficiency of operations.

• Assists the preparation and implementation of the agency expenditure budget.

• Provides technical assistance and makes recommendations for improvements.

• Identifies Accounts Payable overpayments, prepares supporting documents, and initiates requests for re-payment.

• Oversees and if needed, performs Accounts Payable problem resolution functions.

• Researches and interprets accounting policy and Federal/State/Local program guidelines, conducts observations, and makes recommendations on operational issues.

• Assists in identifying accounts payable cycle challenges, research/analyze data to resolve issues, identify and select alternatives to address outstanding issues, and implement solutions for improvement.

• Oversees vendor/client inquiries regarding status of payments.

• Provides information and/or documentation to outside auditors, federal/state/local government regulators, other agency stakeholders, as requested by management.

• Acts as the Accounts Payable Record Retention representative who is responsible for accurate record retention in compliance with Federal/State/Local guidelines in Laserfiche.

• Supervises, schedules, assigns, and evaluates subordinates.

• Assist in the development of effective and efficient fiscal written processes, template forms, and procedures.

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Three years experience.

Preferred Education/Experience:

• Work requires knowledge of a specific vocational, financial, or technical nature. Knowledge is normally acquired through four years of college resulting in a bachelor's degree in Business Administration, Accounting, Finance, or other business-related field is preferred.

• Three (3) years or more as a lead accountant/fiscal experience.

• Preferred working knowledge of accounts payable, budgets, and monitoring expenditures; as well as experience determining the monetary requirements needed for the fiscal year.

• Must be proficient in using Microsoft Office programs, especially Excel and Word.

Signing Bonus: This position is eligible for a one-time $5,000 signing bonus.