Fiscal Manager I - Finance, Bureau Of Recordation & Banking Services/ Division Of Banking Services

Howard County

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government

Howard County Government is a leader in innovation, sustainability, and consistently ranked as one of the best places to live and work in the country. In 2023, Howard County Government received a record-breaking 51 Achievement Awards from the National Association of Counties (NACo) - the most in the state of Maryland. NACo is the leading organization representing county-level government operations. These awards recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policymaking.

What are we looking for?

We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.

What you'll like most about working at Howard County Government:

• We are committed to workplace excellence in every area of County government.

• We have a highly talented, diverse, and inclusive workplace.  Your input will not only be heard, but it will be encouraged!  

• We offer competitive compensation and great benefits including medical, retirement, and wellness programs.

• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY:

Highly responsible supervisory work performing tasks essential to the administration and daily operations of the Division of Banking Operations. Assignments require evaluative thinking and are carried out in accordance with Howard County Code and policies and procedures. The work includes responsible contacts with workers in other departments, other governmental agencies, and the public. Maintains vault cash supply. Prepares and reviews procedures for revenue collection and cash controls. Full responsibility for the automated cashiering function.  

STARTING SALARY HIRING RANGE:

$39.65 - $43.32

$82,464 - $92,930

CLASS DESCRIPTION:

Performs mid-management and advanced level financial, auditing or budgeting work under general supervision from an administrative or technical superior.  Work may include planning, organizing, and supervising the activities of a unit; coordinating budget activities; auditing electronic data processing systems; resolving major program problems; and developing, evaluating and implementing financial budgeting or auditing programs and procedures.

Include the following.  Other related duties may be assigned:

• Manages and supervises the Division of Banking Operations. Responsible for overall direction, coordination, and evaluation of the division. Carries out supervisory responsibilities in accordance with Finance's policies and procedures.

• Responsible for the presenting solutions to the Bureau Chief and/or Administrative Manager for all operational and staffing issues within Division of Banking Operations. Managerial/Supervisory responsibilities include:

Staff Management:

• Conducts 1-on-1's with all Divisional Staff members.

• Approves timesheets, timely review of staff leave requests, and management of staff schedules.

• Appraises performance and rewards and disciplines employees.

• Addresses staff complaints and resolves problems in a timely and effective manner.

• Addresses knowledge gaps within the Division of Banking Operations.

• Coaches team members in resolving complex Divisional issues to ensure accuracy.

• Responsible for interviewing, hiring, and developing onboarding/training plans for all new hires, including system access requests, equipment, tools, and materials.

Task Management:

• Ensures that all Divisional tasks/deliverables are completed timely and accurately.

• Delegates all assigned tasks within the Division of Banking Operations to ensure appropriate coverage for all Divisional tasks.

• Ensures timely responses to all internal and external Divisional inquiries.

• Ensures that all Divisional procedures are documented and current.

• Monitors daily activities of the Division of Banking Operations and provides back up support to the team during periods of high volume.

Divisional Management:

• Stays abreast of changes to State or County law which may impact on the division and its requirements and planning for implementing changes to processes.

• Monitors Finance Website and works with Finance IT personnel to keep website updated and relevant tool for citizens.

• Liaises with the Division of Accounting to research and resolve tax reconciling items, variances, and other accounting requests.

• Reviews and approves department refunds, SAP docs, and journal entries to ensure their accuracy and completeness and maintain fiscal integrity.

• Manages the implementation of new processes, special projects, and other duties as assigned by Bureau Chief.

Administrative Duties:

• Reviews all deposits and validates daily deposit report and summary sheet for cash reconciliation of Register Cash System (RCS), MUNIS, SAP Water & Utility Billing, ACCELA, Red Light Camera Citations, Speed Camera Citations and other County revenue.

• Researches wire transfers and ACH's to identify payments and the appropriate revenue/receivable account to be posted.

• Prepares cash receipts, ACHs, remote deposits and image cash letters and records deposit total for departmental deposits and monthly report of all deposits by department.

• Balances cashier change fund and performs periodic cash audits.

• Answers inquiries, researches payments, and resolves customer issues regarding payment processing.

• Validates Govolution, ActiveNet, Animal Control, Landfill deposit and other County revenues data with actual deposits.

Bachelor's Degree and four (4) years of related experience.

PREFERRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:

Bachelor's Degree with major coursework in accounting or a related field, and four years of banking experience. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use hands to touch, handle, or feel, and to talk and hear.

• The employee frequently is required to sit.

• The employee is occasionally required to stand, walk, and reach with hands and arms.

• The employee must occasionally lift and/or move up to 10 pounds.

• Specific vision abilities required by this job include close vision, peripheral vision, and depth perception.

• The noise level in the work environment is usually moderate.

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

• Ability to write both routine and complex reports and correspondence.

• Ability to speak effectively before all stakeholders, to include but not limited to: customers, leadership, external entities, the general public, and employees of organization.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Ability to regularly use independent judgment, analysis, evaluation, creativity, and consultation to carry out assigned duties and responsibilities as presented in written, oral, or diagram form.

• Ability to deal with problems involving several concrete variables in standardized situations.