Fiscal / Human Resources Assistant-Juvenile

Fiscal / Human Resources Assistant-Juvenile

Salary:32,000-35,000.00

REPORTS TO:

Fiscal and Human Resources Director and/or designee

SUPERVISES:

N/A

MINIMUM REQUIREMENTS:

Education and Experience:

• Must have High School Diploma or GED, preferably Associates but not required

Licenses, Certificates, and Experience

• Must be over twenty-one (21) years of age

• Current Texas Driver's License and must have an automobile with current automobile insurance;

• Ability to communicate effectively (reading, writing, and understanding) in English; knowledge of Spanish is preferred;

• Able to submit to a drug urinalysis pre-screening exam and pass a criminal background check. If the candidate for employment does have a criminal record, it must be cleared through the requirements as set forth by the Texas Juvenile Justice Department;

• Must be bondable

TYPICAL DUTIES

• These positions covers Fiscal and Human Resources in Juvenile Probation Department; covers all aspects of fiscal and Human Resources where needed.

• Must be able to type 50 wpm, knowledge in Excel and Word, Outlook

• Fiscal / HR knowledge to include W/C, FMLA, Holiday, Sick leave, Vacation, payroll, purchases, invoices, accounts receivable, accounts payable

• Purchase order request, preparing, enter into system, making sure request meeting all requirements for the purchase(s), ie. All signatures required, allowed items with cost; Purchases, requisitions, purchase order, invoices, acknowledge of receipt, status of payment; quotes

• accounts payable and accounts receivable knowledge; of all purchase order numbers issued, cross reference invoices with allowed items on purchase order number, making sure receipt of any pending invoices for other vendors

• payroll gather time sheets from supervisors, check calculations, enter information into payroll system

• Inventory, Mail, back up to support staff, cross training within the Fiscal Division and Human Resources Division when needed

• Filing and keeping track of staff, payroll, accounts payable, accounts receivable, data for fiscal and human resources in Juvenile Probation

• Adhere to Confidentially with personnel matters

• Activities and supervision of matters that is consistent with the philosophy and objective of department

• Able to establish and maintain satisfactory working relationships with fellow employees, law enforcement agencies, District Attorney's, School District's, Defense Attorneys, vendors, Texas Juvenile Justice Department, and general public must be able to work under pressure

• Adhere, maintain, and comply with professional conduct and ethical behavior consistent with the standards and policies and procedures expected by the Prison Rape Elimination Act (PREA), TJJD, Cameron County, and Cameron County Juvenile Justice Department (CCJJD) at all time, both on duty and off duty.

• Adhere and comply with all PREA standards and will follow zero tolerance towards all forms of sexual abuse and sexual harassment while conducting business in the pre and post-adjudication facilities.

• Adhere and comply with all TJJD standards to include Abuse, Neglect, and Exploitation (ANE) standards and cooperate with all ANE investigations.

• Adhere and comply CCJJD's and Cameron County's policies and procedures and know how to keep abreast of any changes to said policies and procedures, including maintaining an effective safety program as established by Cameron County.

• Abide by all federal, state, and local laws; the nature of our profession requires being a good role model and setting a good example at all times.

• Attend staff meetings and trainings as required; maintain work schedule, random irregular hours

• Employment is contingent upon federal, state, local and/or grants availability.

• CCJJD is an At-Will employer; the department has the right to terminate your employment for any legal reason, or no reason, at any time either with or without notice.

• Perform any and all other duties as assigned by the Chief Juvenile Probation Officer and/or designee to include reassignment which is in the best interest of the department.

SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Policies, practices, procedures and legal terminology related to court system.

• Applicable Juvenile Justice System standards and procedures.

• Standard practices in area of assignment.

• Safety and security techniques and standards.

Skills In:

• Problem solving and decision making, thinking analytically, concentrating on tasks, making decisions, adjusting to changes, directing others and using math calculations.

• Effective verbal and written communication; submit written documentation clearly, accurately and impartially, meeting deadlines

• Basic Computer skills in word processing, spreadsheets, e-mail, internet, databases and a variety of software packages

Ability To:

• Gather, analyze and evaluate facts to conduct investigations and report results clearly, accurately and impartially

• Required to possibly work different schedules in order to meet the needs of the program/department

• Work efficiently both independently and as part of a team.

• Reason and make judgments and decisions.

• Maintain client and program confidentiality.

• Manage time well, perform multiple tasks, and organize diverse activities.

• Perform effectively and courteously in a stressful environment while maintaining a professional manner.

WORK ENVIORNMENT AND PHYSICAL DEMANDS

Work Environment:

• Tobacco free environment.

• Work inside and outdoors in cold/hot temperature

• Absolutely no electronic devices or cell phones allowed in the pre or post-adjudication facilities while either on/off shift.

• Subject to contact with communicable diseases.

• Must be able to work in high noise level environment.

• Must be able to work under pressure

• At no time, will the review or use of social media be allowed while on duty, and/or on County provided electronic equipment, except in limited situations where such activity is work related and is authorized by the Chief Juvenile Probation Officer or designee.

Physical Demands:

• Physical requirements include the ability to lift/carry up to 50-100 pounds, visual acuity, speech and hearing, hand/eye coordination and manual dexterity necessary to operate a computer and basic office equipment, such as fax, copier, scanner, phone, and printer. Subject to standing, sitting, walking, climbing stairs, bending, stooping, crouching, kneeling, pushing, pulling, reaching, twisting, balancing, repetitive motion, talking and squatting to perform essential functions.

• Maintain stamina during workday

• When back-up emergency response is needed, must be able to run to the requested location.

Work Uniforms:

• Must adhere to the CCJJD Dress Code Policy

• If visible tattoos, sleeves or cover ups must be worn.

• Sets the example regarding personal appearance with regards to hair being neatly trimmed and combed.

This is not a Civil Service covered position.

BENEFITS:

Cameron County Offers Excellent Fringe Benefits, Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program.