Fiscal Coordinator For Student Programs And Businesses

University Of Chicago Chicago , IL 60602

Posted 3 weeks ago

Department
58669 Center for Leadership and Involvement

About the Unit

Job Information

Job Summary:

The Fiscal Coordinator for Student Programs is a dual role, supporting financial operations for both Recognized Student Organizations in the Center for Leadership and Involvement as well as the Student-Run Coffee shop program housed in the Student Centers department.Reporting to the Business Administrator, the Fiscal Coordinator is a key member of the financial advising team and provides accurate, high-quality advising and fiscal administration for approximately 275 Student Organization (RSO), Community Service student organization, and Sports Club accounts, including accounts payable and independent contractor processing, cash management, data management, and account reconciliation. Working with the Student Centers' Campus Business and Operations Manager, the Fiscal Coordinator has overall responsibility AP processing for the Student-Run Coffee shop program and the Pub. Responsibilities include processing of financial transactions, accurate record keeping, payment research, and general support for the coffee shop program.

Responsibilities:

Process accounts payable/receivable for student organizations:

  • Evaluate student requests and issue reimbursements to students, customers, and affiliates.

  • Review and issue payments to vendors and independent contractors.

  • Track income and maintain physical security of cash and payment data. Ensure the timely deposit of all funds with Maroon Financial.

  • Maintain accurate records, both physical and electronic, of all transactions and reconcile accounts.

Manage accounts payable for the Student Run Coffee Shops and the Pub:

  • Review and process invoices for payment.

  • Maintain accurate records of invoices and their submission.

  • Coordinate with the Campus Business and Operations Manager to reconcile accounts.

  • Conduct invoice and account research, troubleshoot AP issues, and communicate with vendors when necessary.

  • Serve as a back-up time approver for student employees.

  • Order office supplies and equipment.

Serve as a key customer service representative for the Financial Operations office:

  • Advise student organization leaders on payment methods for executing their programs and events.

  • Respond to inquiries from students, staff, and vendors.

  • Provide timely and accurate information.

  • Work in conjunction with the Business Administrator to support and oversee a team of student Coordinators working in the office.

Competencies:

  • Partnership & Collaboration

  • Performance & Execution

  • Decision Quality & Accountability

Additional Requirements

Education:

  • High school diploma or equivalent required.

Experience:

  • Two years of accounts payable and/or bookkeeping experience preferred.

  • Experience in a Higher Education administrative role preferred.

Technical Knowledge or

Skills:
  • Exemplary customer service skills, sound analytical skills, and strong attention to detail required.

  • Computing proficiency must include spreadsheet, word processing, and internet.

  • Clear and concise verbal and written communication is required.

  • Must successfully identify priorities and recognize and resolve or refer problems.

  • Must work effectively with supervision both independently and as part of a team.

  • Experience with University of Chicago disbursement and procurement policies preferred.

  • Familiarity with University financial systems including FAS, EPayment, and BuySite preferred.

Required Documents:

  • Resume

  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Pay Range:

$18.52-$27.12

Benefit Eligibility

Yes

Pay Frequency

Hourly

Pay Range

Please refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours
37.5

Union
024- Local 743, I.B.T. Clerical

Job is Exempt?

No

Drug Test Required?

No

Does this position require incumbent to operate a vehicle on the job?

No

Health Screen Required?

No

Posting Date
2019-10-21-07:00

Remove from Posting On or Before
2020-04-21-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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Fiscal Coordinator For Student Programs And Businesses

University Of Chicago