Fiscal & Business Specialist

Dept Number/Name: 0-6401-000 / College of Public Health-Dean

College Division: USF Health-College of Public Health

Salary Plan: Staff

Job Code/Title: 3213 / Fiscal & Business Specialist

Hiring Salary/Salary Range: $38,916.80 - $50,000 annual

Location: Hybrid position on the College of Public Health Building .This is a hybrid position, which includes remote and on-site work. Employees must be able to commute to an on-site location, when needed, for in-person meetings video production, or other essential activities.

Position Number: 00056500

ORGANIZATIONAL SUMMARY:

This position provides technical assistance to faculty and key project personnel regarding financial management and compliance with federal, state, university, and other applicable sponsor regulations and policies. The incumbent will work closely with the COPH Office of Research Administration (Director, Assistant Director, Sr. Unit Research Administrators) on issues related to accounting and research compliance on sponsored projects.

POSITION SUMMARY:

This position is responsible for performing all phase of post award duties related to sponsored research awards that may include sponsored research, research foundation, E & G, and research initiative accounts.

RESPONSIBILITIES:

Coordinates and performs monthly reconciliation of account ledgers with COPH internal accounting

ledgers for all fund sources within the assigned units that includes all human subject incentives for the College across multiple funding sources and electronic platforms Researches problems and discrepancies and brings resolution to the problem. Ensures accurate processing of budget transfers, expenditure transfers and payroll expenditure transfers.

Analyzes, prepares, reviews and disseminates monthly reports to accountable officers consistent with COPH deadlines, policies and procedures. Assembles supporting documentation. Regularly monitors account balances to prevent over-expenditures.

Projects personnel expenditures over the fiscal year of the fund source. Reviews and approves documentation to transfer funds. Provides projections and account balances as requested.

Participates in regular meetings with accountable officers when requested to ensure that faculty are cognizant of the status of their accounts. The incumbent provides technical assistance and financial management strategies to accountable officers and project staff in compliance with USF, COPH and sponsor (federal/non-federal) policies and procedures. Analyzes financial information on a complex set of accounts to provide wide-range solutions to potential problems or situations.

The incumbent will work closely with purchasing staff within the COPH Budget Office in a team-based atmosphere. The incumbent will ensure that all purchases meet applicable sponsor (federal/nonfederal), State, USF, and COPH policies and guidelines prior to initiation of the purchasing activity. The position reviews requisitions, travel authorizations, travel expense reports, purchase orders, journal transfers, professional service consultant requests and expenditure transfers

The incumbent will serve as the primary approver as assigned. As such, they will review p-card charges for appropriateness and allowability; will route charges for approval consistent with COPH and USF practices; will approve or disapprove charges in Archivum and will work with p-card holders to resolve problems.

Maintain back-up documentation for accounts within Box. Performs other required duties as necessary within the Research Office. Serving as a resource for COPH staff on policies, processes,and procedures related to purchasing, p-cards, and other administrative services.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

PREFERRED:

Experience working with USF fiscal business systems and policy and procedures.

USF Health

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36806

Posting Date: 04/22/2024

Posting End Date: 05/06/2024

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Work Location

Campus map and location overview:

USF - Health

USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

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We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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