Fiscal & Business Specialist

Dept Number/Name: 3-1201-000 / College Arts and Sciences Dean's Office

Salary Plan: Staff

Job Code/Title: 3213 / Fiscal & Business Specialist

Hiring Salary/Salary Range: $45,000 - $50,000

Position Number: 00024071

This position is the primary contact for all procurement, travel, and billing activity within the Dean's Office of the College of Arts and Sciences at the St. Petersburg campus and reports to the Manager, Fiscal and Business Administration.

DUTIES INCLUDE:

Reviews purchase requests for adherence to USF Purchasing policies and appropriate documentation.

Serves as a liaison between departments within the college and with vendors regarding contracts,

quotes, billing statements & payment terms. Verifies available budget and determines the proper

purchasing mechanism. Secures pcard payment and/or inputs request into Bull Marketplace. Reviews

vendor invoices for completeness, accuracy and approvals. Creates receipts for approved invoices.

Processes changes to purchase orders as needed. Ensures all documents are transmitted to Accounts

Payable for payment. Coordinates with USF St. Petersburg Campus Computing regarding technical

purchases and UTSB approvals. Maintains Attractive Asset log.

Arranges and coordinates travel for college staff, students, employee candidates, consultants, and

guests using the Archivum system. Ensures compliance to University policies and procedures. Verifies

available budget and determines which transactions are acceptable for pcard use or traveler

reimbursement. Responsible for timely processing of all travel authorization requests, cash advances,

and travel expense reports.

Supports EBA auxiliaries by submitting invoices to external, non-research customers and monitoring

accounts receivable via FAST. Runs sales reports for Touchnet transactions.

Serves as CAS liaison to USF Foundation Accounts Payable department. Stays up to date on all USF

Foundation travel and purchasing policies. Creates and submits requests for vendor payment, traveler

reimbursement, and DSO convenience fund reimbursement. Monitors requests from initiation to

payment. Reconciles DSO convenience fund balance sheets and financial reports.

Other duties as assigned, supervision of student workers

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a High School diploma OR equivalent with three years of work

experience in positions with fiscal support duties. College or other relevant post-secondary

coursework may substitute for the experience requirement on a year for year basis.

PREFERRED: A Bachelor's degree is preferred.

Experience with MS Office 365, Adobe Acrobat is preferred.

Experience with USF Travel and procurement processes preferred.

USF St. Petersburg

Information for Applicants

This position is subject to a Level one criminal background check.

Job Opening Number: 36509

Posting Date: 3/14/2024

Posting End Date: Open until Filled

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

HOW TO APPLY:

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

EQUAL EMPLOYMENT OPPORTUNITY:

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

WORK LOCATION

Campus map and location overview: USF - St. Petersburg Campus

ABOUT USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

WORKING AT USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.

We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here.

Learn Here. Grow Here.

Connect with us: