Fiscal & Business Analyst II

Dept Number/Name: 0-2102-000 / Resource Management

College Division: Acad Affairs-Coll Engineering

Salary Plan: Administrative

Job Code/Title: 9781 / Fiscal & Business Analyst II

Hiring Salary/Salary Range: $55,000 - $65,000

Position Number: 00054092

ORGANIZATIONAL SUMMARY:

The College of Engineering serves over 6,000 students and offers undergraduate and graduate degrees in 12 programs. The College of Engineering seeks to profoundly shape and impact lives through the steadfast pursuit of world-class engineering research, education, and innovation.

We aspire to be at the forefront of engineering research and education, cultivating knowledgeable, passionate engineers who are dedicated to need-based, solutions-oriented engineering. We share a culture of excellence, characterized by an emphasis on students, research, innovation, partnership, inclusivity, agility, and the future. This position is a member of the Resource Management team.

Our mission is to provide administrative and financial services for faculty, staff, and students by fostering a supportive and collaborative environment enhancing the ability of the USF College of Engineering to impact lives through engineering research, education and innovation. The Department of Resource Management is the central business office for the College of Engineering.

POSITION SUMMARY:

This is position provide financial analysis and projections, budget management, and fiscal/grant resource management within the College of Engineering. The Fiscal & Business Analyst II monitors expenditures of grants/contracts to ensure compliance of the funding agency and USF policies and procedures.

This position makes daily personal contact with college faculty, staff and students, and interacts frequently with various university agencies (Purchasing, HR, Finance & Accounting, DSR, BFA, UCO, and Travel.) This position oversees all grant closeouts post award duties for assigned faculty within the college. Additionally, the position supports other departmental financial matters.

RESPONSIBILITIES:

Responsible for the fiscal oversight and management of grants/contract awards, which includes reviewing invoicing, accounts receivable, monitoring payments received, releasing budgets, generating budget reports per contractual requirements of sponsoring agencies to USF. Monitors budget and expenses daily to ensure transactions are in agreement with the awarded contract terms and USF's policy.

Collaborate with assigned department chairs and assigned faculty PI's to ensure fiscal compliance to the grant/contract agreement. This position is assigned to support the academic departments within the college including Education & General (E&G), grants/contracts, Foundation, and Auxiliary funds.

Prepares reports and coordinates with PIs and advises them to ensure compliance with federal and USF rules and regulations and that they are managing their grants effectively. Serves as a point of contact between stakeholders across the unit and USF central offices for C&G transactions, including processing and tracking of purchasing, contracts, PCard, accounts payable, and travel.

Advise faculty PI's concerning purchasing, payroll, and travel procedures as it pertains to their grants, overhead, and foundation accounts. Approve charges to funding sources accounts and determines the most economical and expeditious of procurement. Initiate budget transfer requests when needed and collaborate with necessary offices at USF or sponsor agencies to ensure accuracy and timely processing.

Responsible for entering and monitoring pay distribution for employees working on contracts and grants. This also includes conducting RSA checks and account validation for payroll that has been processed.

Cross-check payroll certifications and expenditures against internal log to ensure accuracy. Submit payroll expenditure transfers when necessary. Review, unlock, and modify (if necessary) PERT certification forms for faculty, staff and OPS employees who provide effort to a federal award. Notify certifiers to approve and monitor compliance by the due date.

Makes daily personal contact with college faculty, staff and students. Interacts frequently with various university agencies (Purchasing, HR, Finance & Accounting, DSR, RFM, UCO, and Travel.)

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 2-4 years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or five years fiscal related work experience.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.

6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

Three or more years of experience with grant development/sponsored research administration in a university or research setting. Experience giving presentations and working with faculty on a daily basis.

Familiarity with Fastlane and grants.gov. Expertise in the use of all tools in the Microsoft Office suite and able to compile and statistically analyze data.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 37253

Posting Date: 06/17/2024

Posting End Date: 07/01/2024

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location

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About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

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