Fiscal Assistant II

University Of Florida Gainesville , FL 32601

Posted 1 week ago

Classification Title:

Fiscal Assistant II

Job Description

Responsible for the identification and processing of Check/EFTs for non-federal clinical trials into study specific 214 projects and CTSI Service Center checks into the applicable auxiliary accounts via myUFL deposit process, to include: (1) Process checks/EFTs via myUFL deposit process. Consolidate checks and backup into a locked deposit bag for safe transport from to Banking Services via armed security service or hand delivery on a daily basis.

Record all deposits into the applicable OCR or CTSI database and OnCore on a daily basis. (2) Compile and send applicable deposit notifications the day of the deposit. This includes the OCR Deposit Log to C&G; notification to department fiscal persons related to any deposit that has been processed for one of their projects; notification to the CTSI Service Center billing team for further identification, processing and notifications. (3) Communicate with external sponsors, faculty, and applicable staff of behalf of the University regarding study payments.

At the direction of the Finance Manager and Assistant Director of Finance, provide Financial Revenue Review Assistance (FRRA) to Colleges, Departments and study teams on their existing studies. This will include reconciling of all revenue received, items that can be invoiced and what was invoiced.

Responsible for creating and reviewing payroll distributions for CTSI and OCR at the direction of the CTSI Director of Operations and Finance. This will include creation and follow up on all PDRRs to ensure consistency with the planned funding of each CTSI and OCR distribution

In the absence of the Administrative Support I (1) identify appropriate studies for notifications of checks/EFTs we receive (2) record notifications timely into the applicable OCR or CTSI database (3) assist with the identification of studies for checks/EFTs received without notification (4) provide copies of checks and backup upon request, (5) compile and upload digital copies of all checks in the daily deposit to OnBase, the Universities digital document storage software and reference the applicable projects within the deposit, (6) pull deposit reports from myUFL after each deposit has been created and reconcile with the OCR Post Award database (7) bring any discrepancies to the attention of the Finance Manager for immediate correction. (8) Communicate with external sponsors, faculty, and applicable staff of behalf of the University regarding study payments (9) creation of 214 fund accounts in UFIRST and myUFL.

Provides backup assistance to OCR Post-Award Team members for all duties, including but not limited to (1) make applicable changes to 214 projects in UFIRST and myUFL as requested by the PI/Department and ensure they are in line with the most recent contract (2) closeout 214 projects in UFIRST and myUFL (3) prepare and process invoices only on an urgent basis as all other Post-Award Team members are unavailable.

Collaborates with Finance Manager and Assistant Director of Finance to complete special projects pertinent to operations by (1) preparing written reports on all revenue received; (2) summarizing data for Finance Manager and Assistant Director of Finance; (3) provide input on standard operating procedures and/or policies and (4) any other duties that pertain to activities as requested by the Finance Manager and/or Assistant Director of Finance.

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Fiscal Assistant II

University Of Florida