Fiscal Assistant II

Hiring Range: $26,565.00 to Commensurate with experience

Full Time or Part Time: Full Time

Additional Detail

Title Description- Fiscal Assistant II is the full performance level in the occupational group for Fiscal Assistants. Employees are responsible for processing various documents for payment involving auditing for completion and accuracy; reconciling statements by researching fiscal systems; performing numerous bookkeeping functions such as posting financial data, maintaining filing systems, verifying payments, and working with ledgers, journals, and computer printouts. Employees may assist in benefit issuance such as EBT card issuance and problem resolution.

The Fiscal Assistant II class is distinguished from the Fiscal Assistant III class by the latter's acting as a paraprofessional and performing fiscal control and agency accounting work associated with the preparation, maintenance, analysis, and processing of accounting records and financial transactions.

General Work Tasks (Illustrative Only)-

• Provides customer service and monitors transactions;

• Processes program orders, invoices and account payments, prepares bids for procurement, develop and maintain financial records, complete forms and reports;

• Processes and pays administrative bills, public assistance payments and state reporting;

• Processes warrant registers/makes money payments for assistance and POS;

• Processes case actions and administrative bills;

• Reports financial and administrative expenditures;

• Receipts, posts and disburses monies in Special Welfare accounts;

• Collects and accounts for monies;

• Provides receipts and performs related record keeping functions;

• May prepare payrolls, personnel forms, mails and distributes accounts payable checks, and issues special checks; and

• May serve as back up to EBT issuance staff.

Knowledge, Skills, and Abilities: Knowledge- Working knowledge of: accounting and bookkeeping principles and practices; office practices and procedures; keeping fiscal accounts and records; and data processing and spreadsheet applications.

Skills- Skill in operating a personal computer, associated business and agency software, a calculator, and other office machines.

Abilities- Demonstrated ability to: maintain detailed fiscal records and files; develop and maintain good working relationships with County personnel and the general public; communicate effectively both orally and in writing; and use mathematics to solve problems.

Education and Experience- High school diploma supplemented with bookkeeping coursework, and related fiscal support experience personal computer and associated business and agency software OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Minimum Qualifications: Working knowledge of: office accounting methods and procedures.

Preferred Qualifications: Prefer a high school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Prefer payroll experience. Prefer Bi-lingual.

Special Requirements: Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen.

The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.

This position is covered under Code of Virginia 63.2-1601.1 or 63.2-1720 requiring the finalist candidate to submit to the fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a search of the Central Registry.

All offers of employment are contingent upon satisfactory results of the required checks and screenings.

Driving record must meet agency requirements.

Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.

Special Instructions to Applicants: Applications for this position must be submitted electronically through the website at www.dss.virginia.gov. Mailed, emailed, faxed or hand delivered applications and resumes will not be accepted.

This website will provide a confirmation of receipt when the application is submitted for consideration. Consideration for an interview is based solely on the information within the application and/or resume.

This position provides Employer paid health insurance for employee only.

Please refer to your LHRC account for the status of your application and this position. Applications must include complete work history, including periods of unemployment, if applicable. The deadline for applications and/or resumes will be…..11:59 p.m., Friday, July 05, 2024.