Fiscal Analyst (Fiscal Analyst 1) Limited Duration (24 Months) -Portland, OR (Hybrid)

Initial Posting Date:

06/26/2024

Application Deadline:

07/07/2024

Agency:

Oregon Health Authority

Salary Range:

$4,138 - $6,322

Position Type:

Employee

Position Title:

Fiscal Analyst (Fiscal Analyst 1) Limited Duration (24 months) -Portland, OR (Hybrid)

Job Description:

The Oregon Health Authority (OHA), Public Health Division (PHD), Acute and Communicable Disease Prevention (ACDP) section in Portland, Oregon has a career opportunity for a Fiscal Analyst 1 to provide fiscal support for the ACDP section across all programs, which include over 25 grant funding sources.

The Acute and Communicable Disease Prevention (ACDP) section is charged with preventing the spread of communicable disease in the State of Oregon through surveillance and epidemiologic studies as well as education and preventive actions. The section serves all Oregonians and works directly with local health departments, private physicians, other health care providers, other Public Health Division staff, and staff members of other state and federal agencies. Click here to learn more.

This is a full-time, limited duration position and is represented by a union. The duration of this position is expected to last 24 months. Limited duration positions are benefit eligible. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.

What will you do?

In this role, you will serve as a fiscal analyst in the ACDP section, providing vital support to the Fiscal Infrastructure Manager and section managers. Your responsibilities will include assisting the section's Fiscal Analyst 3 and managers to fulfill fiscal and administrative aspects of grant management requirements, such as reviewing and coding invoices for payment, processing travel claims, purchasing supplies and equipment, processing labor cost code changes, assisting in preparing grant set up requests for new funding sources, and leading weekly meetings for status updates on invoice processing. You will also aid with federally mandated financial reporting to ensure the accuracy of entries prior to the monthly and quarterly reporting deadlines.

This position entails working collaboratively within a team setting, emphasizing the importance of good teaming skills, including the willingness to collaborate, share information, and contribute to the team's success. Additionally, exceptional customer service skills for both internal and external customers are essential, along with the ability to demonstrate initiative and independent judgment on an ongoing basis.

The ideal candidate must possess a working knowledge of public sector budgetary processes, demonstrating attention to detail, and a desire to thrive in a continually changing environment. Effective verbal and written communication skills are crucial, as is the ability to remain self-motivated and meet numerous firm deadlines while navigating frequent interruptions in the daily work schedule.

What's in it for you?

The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

• We offer exceptional medical, vision and dental benefit packages for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx

• Paid Leave Days:

• 11 paid holidays each year.

• 3 additional paid personal business days each year.

• 8 hours of paid sick leave accrued each month.

• 8 hours of vacation leave accrued each month with increases every 5 years.

• Pension and Retirement plans. After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the Oregon Public Service Retirement Plan (OPSRP).

• Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) opportunity. The PSLF program may forgive student loan balances after you've made the equivalent of 120 qualifying monthly payments.

• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

• Continuous growth and development opportunities.

• Click here to learn more and access a summary of State of Oregon benefits.

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030

• Becoming an anti-racist organization

• Developing and promoting culturally and linguistically appropriate programs, and

• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.

Minimum Qualifications:

A bachelor's degree in business, Public or Non-Profit Management, Finance, Accounting, or a related field (such as Public Policy, Political Science, Public Administration, Economics, or another analytical or technical discipline).

OR;

Three years of experience in management, policy analysis, program analysis, or technical-level budgetary support activities.

Desired Attributes:

• Experience with financial systems and software.

• Experience performing analysis of complex financial issues, recognizing problems and discrepancies, determining recommendation actions, and providing clear and accurate feedback to management staff.

• Experience with governmental finance, budgeting, and business management principles.

• Experience with grants and contracts including analysis and reports.

• Experience communicating technical information verbally and in written form to diverse audiences.

• Experience working in a fast-paced, high-pressure environment with changing priorities and short timelines.

• Proficient in Word, Excel, Outlook, MS Teams, Power Automate, and Adobe Pro.

• Experience promoting a culturally competent and diverse work environment.

Working Conditions:

The work of this role may be conducted in a hybrid manner where 95% of the work may be conducted remotely with full access to the needed operating systems and technology. There are times when the work will need to be conducted on-site, at 800 NE Oregon Street, Portland, Oregon.

This position involves frequent contact with Public Health management and staff, financial and executive-level staff. It requires working with a wide variety of people and situations, which may occasionally expose the employee to difficult situations requiring diplomacy. Occasionally, travel to meetings and trainings is required. Frequent interruptions, demanding timeframes, and occasional overtime may be needed, especially during budget development and legislative sessions.

Directions to Apply:

Please fill out the online application and submit a resume and cover letter telling us about yourself and how your personal (lived), educational, and/or professional experience qualifies you for this position.

• External Applicants: Click the "Apply" button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.

• Current State of Oregon employees: Apply through your employee Workday account. View this job aid for assistance.

Resources:

• This job announcement closes at 11:59 pm (PST) on the close date listed above.

• After submitting your application, be sure to respond to the two questions relating to a public records request and veterans' preference. They immediately follow your submittal. These questions are necessary to complete the application process.

• Workday will timeout after 20 minutes of inactivity.

• Oregon Health Authority (OHA)

• Oregon Health Authority Website

• Mission, Vision and Core Values

• Programs and Divisions

• Career Resources

• State of Oregon Career Resources Page

• Get Your Application and Resume Noticed

• Ace the Interview

• Search for State of Oregon jobs

• How to Set Job Alerts

Additional Information:

• Visa Sponsorships: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

• Pay Scale: Upon receiving a salary offer, we will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the Pay Equity Project homepage to learn more.

• The salary listed is at the non-PERS rate. Public Employee Retirement System (PERS) eligible employees will have their base salary increased by 6.95% and will pay the 6% employee contribution to PERS. If you are not yet PERS eligible, the 6.95% pay increase and employee contribution will be effective upon PERS eligibility.

• Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

• Veterans: If you are a veteran, you may receive veterans' preference points. Click here for more information about veterans' preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time. Veterans | Oregon Department of Veterans Affairs: 1-800-692-9666

• This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.

Questions?

If you have questions about the job announcement, would like assistance with the application process, have difficulties applying, or would like to request an accommodation request under the Americans with Disabilities Act, please contact Aimee Buchholz, HR Analyst, at aimee.d.buchholz2@dhsoha.state.or.us.

TTY users, please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For assistance, please call toll-free 1-855-524-5627.

Affirmative Action, Equal Opportunity, and Pay Equity:

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA's mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.