Fiscal Analyst 4

Fiscal Analyst 4

Flexible hours and remote work are available.

This posting has been extended beyond the original closing date.

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

About the Finance Division:

The Finance Division provides accounting and budget services to DES and 40 smaller state agencies. The division's mission is to deliver comprehensive financial management services and support to our customers so they can make informed business decisions and achieve financial health goals. We strive to create a workplace culture that is centered around team and customer satisfaction. We recognize that in order to provide world-class services to our customers, we must first take care of ourselves and each other. We do this by living out our team member satisfaction expectations of:

• Meaningful work- We recognize that our work has purpose and know how it contributes to the goals of our teams, division, and agency.

• Work-life integration- We maintain a human-centered culture that promotes empathy, flexibility, autonomy, and assistance so we can maintain a well-balanced life.

• Growth- We encourage personal and professional growth by providing tools, resources, support, and opportunities, so we can enhance our knowledge, skills, and strengths to achieve our fullest potential.

• Teamwork- We work together, collaborate and support each other by embracing differences, strengths and contributions so we can be empowered to better ourselves, our teams and the division.

• Respect and Community- We listen, communicate, and acknowledge others' ideas and efforts, so we can sustain a work environment that fosters a sense of belonging, recognition, and worth.

• Happiness- We foster a positive work environment where we celebrate each other, spread kindness, and build relationships, so we can have fun together and enjoy coming to work.

What You Will Be Doing:

As the Fiscal Analyst 4, you will be the technical expert for the Small Agency Financial Services (SAFS) Accounts Payable team, managing fiscal activities related to accounts payable and general ledger tasks. You will ensure all work is done in accordance with Generally Accepted Accounting Principles (GAAP), State Administrative & Accounting Manual (SAAM), the Department of Enterprise Services' procedures, and policies of SAFS client agencies. Your responsibilities include processing, monitoring, and analyzing accounts payable and general ledger activities. Additionally, you will ensure compliance with contractual or grant terms, and State of Washington fiscal policies and regulations. You will review and audit the work of other Fiscal Analysts and assist in training. You will be assigned special projects and will conduct fiscal research and analysis to complete them. Reporting to the SAFS Accounts Payable Manager, you'll work independently with minimal supervision and interact with DES Finance Division staff, SAFS client agencies, and external vendors.Some of What You Will Enjoy Doing:

• Serve as a SAFS Accounts Payable (AP) team lead. Performing financial review of accounts payable transactions and general ledgers for a variety of small agencies. This position leads fiscal professional staff and handles complex financial transactions and records for the agencies we support.

• Monitor fiscal activity for the SAFS AP team to ensure key aspects of fiscal month/year close are completed accurately and timely. Analyze transactions for accuracy and compliance with state, federal, and agency policies.

• Review AP transactions and expenditures, general ledgers, and subsidiary accounts for accuracy, making corrective journal voucher entries as needed.

• Review and release SAFS AP team member's payment batches, checking for accuracy in payment coding and GAAP requirements. Address errors with team members, providing necessary support and assistance as required. Ensure all SAFS AP batches entered into AFRS are accounted for and released by COB.

• Examine monthly expenditures, accruals, affected GLs, and other interrelated financial accounts for accuracy. Correct journal voucher entries as necessary.

• Complete special projects and perform fiscal research and analysis to complete these projects.

• Identify opportunities to develop process improvements.

• Work with the team to ensure timely vendor payments.

• Process accounts payable transactions during team member absence or peak periods.

• Provide support and act on behalf of the team's FA5 when they are absent.

• Assist the FA5 in training SAFS AP team members and new staff at SAFS client agencies on our systems and processes. Assist with the development and presentation of training materials.

• Train SAFS AP team members in the use of the various State financial systems and in fiscal processing procedures, policies, regulations, and guidelines (including, but not limited to - TEMS, AFRS, SAAM, EVF, GL Reconciliations, Workday, etc.)

• Introduce new staff at SAFS client agencies to our processes and provide training on travel, year-end, 1099s, and related topics.

• Analyze data, prepare, and submit federal miscellaneous tax returns, including Form 1099, in accordance with IRS rules and regulations.

Required Qualifications

To qualify for this position, a candidate must possess 18 quarter hours or 12 semester hours in accounting, auditing, budget, or other relevant field OR as a condition of employment, commitment to attain hours within 12 months of hire. In addition to this education requirement, a candidate must possess one (1) of the following education and experience options:

[OPTION 1]:

• Bachelor's degree in accounting, public administration, business administration, or related field; AND
• Three (3) years of experience in accounting, auditing, or a relevant financial field.

[OPTION 2]:

• Associate's degree; AND
• Five (5) years of experience in accounting, auditing, or a relevant financial field.

[OPTION 3]:

• Seven (7) years of experience in accounting, auditing, or a relevant financial field.

[OPTION 4]:

• Master's degree in public administration, business administration, or a related field, or possession of a CPA, CMA, and/or CGFM certification; AND

• Two (2) years of experience in accounting, auditing, or relevant financial field.

• Note: Possession of both a relevant Master's degree AND two (2) of the listed certifications will substitute for experience.

Preferred Qualifications:

• Three (3) years of Accounts Payable experience.

• Knowledge and experience using the statewide accounting system, Agency Financial Reporting System (AFRS).

• Knowledge of Generally Accepted Accounting Principles (GAAP) and state government accounting rule in the Statewide Accounting & Administrative Manual (SAAM).

Diversity Equity and Inclusion (DEI) Competencies

Incumbents to this position must possess and demonstrate the following competencies:

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.

• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.

• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.

• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization or community.

• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Find the full DEI competencies and their descriptions on this page

How to Apply:

Interested? We would love to hear from you! Click "Apply" at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please attach the following documents to be considered for the position. Failure to do so may result in you not being considered for the position:

• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the qualifications.

• A current resume detailing your experience and education.

• A list of at least three (3) professional references, including current contact information.

• Unofficial transcripts that showcase and verify your education credits.

Do not attach any documents that include photos or private information (social security number, year of birth, etc.)

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the "duties summary" section of the online application. Please do not refer to the resume for detail or your application may be disqualified.

Background Check Notice: Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All:

The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:

For questions about this recruitment or to request a reasonable accommodation in the application process, contact Aggie Swanson by email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.