Fiscal Analyst 3 - Accounts Receivable

Fiscal Analyst 3 - Accounts Receivable

Camp Murray, WA

This recruitment is open until filled. Application review will begin the week of March 25, 2024, and will be ongoing weekly until position is filled.  

The Washington Military Department is seeking a highly motivated and qualified candidate for the position of Fiscal Analyst 3 within our Accounts Receivable section.  This position reports to the Accounts Receivable Supervisor and is responsible to perform senior level professional financial review and analysis of accounting, budgeting, auditing of fiscal data for assigned accounts receivable and grant management activities and contracts in accordance with Generally Accepted Accounting Principles (GAAP).  This position's main focus is on billing for reimbursements from the National Guard Bureau for work conducted in support of the Cooperative Agreement (CA).  The CA is similar to a grant and is still regulated by the Uniform Guidance (2 C.F.R. Part 200).

This is a civilian position and does not require military service affiliation.

About the Washington Military Department

Protecting people is our passion.  At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise.  Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service.  We go home at night knowing that our day-to-day work supports activities that truly make a difference.  Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those who call Washington home.  

To learn more about the Washington Military Department, please visit: www.mil.wa.gov

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.   

Responsibilities include:

• Review and analyze financial reports pertaining to the Cooperative Agreement (CA).

• Prepare accurate and timely CA billings that are compliant with National Guard Bureau specifications.

• Reconcile general ledger accounts and balance revenue and expenditures to support fiscal year closeout activities.

• Act as the backup chart of accounts custodian by creating, removing, and updating codes as needed.

REQUIRED QUALIFICATIONS

One year of experience as a Fiscal Analyst 2;

OR

Three years of professional level accounting, budgeting, and/or auditing experience.

College level education in accounting or related field will substitute for the experience requirement on a one year of experience is equivalent to two years of education,

DESIRED QUALIFICATIONS

Education:

• Bachelor's degree in accounting or related field.

Experience:

• Working with the State of Washington accounting/budgeting systems (AFRS, Enterprise Reporting, etc.), Workday, or any other accounting systems or applications.

• Monitoring, tracking, and/or making fiscal or contribution adjustments to grants for federal, state, local governments, or private entities.

• Working accounts receivable, specifically payments received and posting those transactions to the accounting system.

Skills and Abilities to:

• Prepare financial statements, fiscal year closings, financial and statistical reports.

• Prepare, reconcile, and analyze worksheets, reports and data using Excel and Web-I.

• Reconcile and research general ledger accounts and subsidize ledgers to the general ledgers.

• Analyze financial records, review grant budgets and balances, create financial reports, documents and/or spreadsheets to track, log, and file fiscal activities.

• Interpret and apply complex state and federal rules and regulations as they relate to grant management.

• Understand, interpret, communicate and/or apply complex financial/accounting practices, requirements, and regulations.

• Use Microsoft Office (Word, Excel, Access, PowerPoint, Teams, or similar software) to develop complex documents in support of program objectives.

Background Investigation: Must successfully complete the appropriate background checks required for employment.  Must be willing to sign releases of information and shall not have access to any investigative materials and files.  The processing of background checks can take up to six months post-employment.  Failure to successfully pass a background check may be cause for termination.

Driver's License:

• Valid to drive in the State of Washington.

• Must meet requirements of the REAL ID Act.  This is required for base access and will be required upon hire.

Military Facility: Willingness to work on a Military Controlled Access Installation.

Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation.  Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01).  This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.

Work Hours: A choice between a Tuesday through Friday (4/10 schedule): Monday through Thursday (4/10 schedule): or Monday through Friday (5/8 schedule).  Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm and will include core business hours of 8:00 am to 4:00 pm.

Telework: This position is eligible for telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference. Reporting to the workstation for work activities or participating in-person meetings will be needed.

Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel: Occasional statewide travel may be required.  

Application Process

Individuals interested in applying for this position should select the "Apply" button and submit the following:

• A current state application profile, and

• Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), and

• Resume, and

• A list of three professional references.  Please include at least two past/current supervisors, one peer and subordinate if applicable.  For each reference include the following:

• Name

• Professional Title

• Working Relationship

• Daytime Phone Number

• Email Address

A resume will not substitute for completing the "work experience" section of the application.

The information provided in your application must support your supplemental questionnaire responses.  Responses not supported in your application and those referring to "see resume" will disqualify you for consideration of employment from this recruitment.   

This recruitment may be utilized to fill additional Fiscal Analyst 3 positions within 60 days after recruitment closing date.

If you have questions about the application process or this recruitment, please email Mistina Venesky at mistina.venesky@mil.wa.gov

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: mistina.venesky@mil.wa.gov, Call: (253) 512-7389, or 711.