Fiscal Analyst 3 - (Federal Contract Billing)

Apply early! The hiring manager will review applications continuously until the position is filled. Applicants should apply at their earliest convenience.

AGRICULTURE - A Cornerstone of Washington's Economy

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities - from ensuring food safety to environmental protection - touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Opportunity

The Financial Services Program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

The Federal Contract Billing position is the central point of contact for federal contract management. This position assists project managers to ensure compliance with general federal guidelines as well as compliance with contract specific requirements. Additionally, this position assigns project and program index codes as needed, monitors financial reports, and prepares reimbursements requests. What to Expect

Some of the various responsibilities within this role:

• Reviews budget proposals accompanying federal cooperative agreement applications, interagency agreements, and private/local agreements.

• Enters contract information into Enterprise Contract Management System (ECMS).

• Sets up project codes into the Agency Financial Reporting System (AFRS).

• Provides programs with estimated contract balances each month and resolves discrepancies using information recorded in the Enterprise system.

• Maintains contract files for the required retention period.

• Trains finance staff on an as needed basis.

• Reconciles monthly general ledger account.

• Records and monitor anticipated charges against the agency's federal appropriation.

• Prepares receipt packets for submittal to OFM as appropriate.

• Prepares journal vouchers as needed to correct or record federal revenue and

expenditures.

• Prepares payroll related and other financial reports to programs.

• Provides backup support to the Accounts Receivable Supervisor with batch approvals/releasing, and travel desk.

Who should apply?

Professionals with:

Bachelor's degree, which includes 18 quarter or l2 semester hours in accounting, auditing, or budgeting AND Two (2) or more years of relevant professional experience.

OR

Master's degree in financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

OR

Professional experience may substitute for education but not usually for the credit hours.

In addition to the above qualifications, the following desired knowledge, skills, and abilities would make your application more competitive:

• Two (2) or more years of experience working with the automated statewide financial report system.

• Two (2) years of experience working with federal grants, interagency agreements, and/or contracts.

• Experience in developing guidelines and procedures using the Peabody method.

• Experience in developing and providing training for staff.

Employee Benefits

• A healthy work/life balance, which may include flexible work schedules, and teleworking.

• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.

• 12 paid Holidays & Vacation and Leave Accruals.

• All Personal Protective Equipment (PPE) required will be provided by the agency.

How to apply:

You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:

• A resume detailing experience and education

• A cover letter describing how you meet the specific qualifications for this position

• Three professional references

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

Applications with comments "see attachments" will be considered incomplete.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.

WSDA uses a I-9 form (Download PDF reader) (Download PDF reader) to determine Employment Eligibility and Verification, once hired. This document is the authorization of an individual's ability to be hired for employment within the United States. Applicants must be eligible to work in the United States.

Diversity, Equity, and Inclusion

The Department of Agriculture celebrates our differences. We strive to hire great people from a wide variety of backgrounds. We are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, status as a protected veteran, genetics, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

We believe in the importance of recognizing the value each of us contributes to the success of the agency mission. Having a diverse workforce is this agency's greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.

Contact Us

Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov.

Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.

For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.