Fiscal Analyst 3 / Accounts Payable

Schedule:  Monday-Friday, 8am-5pm.  After completion of probationary period (1 year), this position may be eligible for telework up to two (2) days per week.

What you will do:

You will perform routine transactions related mostly to accounts payable; maintains vendor accounts and records; enter fiscal transactions in general ledgers, compile and prepare periodic fiscal statements and reports for assigned departments and as directed by CFO.  You will provide training to staff as needed in the appropriate steps and practices related to purchase requests made via agency WebPortal as well as add/remove users in as needed.  You will train and provide guidance to staff on purchasing policies (P-card, PR Purchases) and general ledger coding for purchases. And, as needed, you will provide backup and support to other Fiscal staff.  You will get to interact with internal and external customers and vendors on a daily basis and is expected to represent the agency in those interactions.

A little about us:

Founded in 1891 and now into its second century of service, the Washington State Historical Society is dedicated to collecting, preserving, and vividly presenting Washington's diverse and storied history. Our work illuminates the past, enlightens the present, and informs the future.

Our mission is to partner with our communities to explore how history connects us all. Our vision is to be the recognized destination for Washington State history. We achieve this by serving as our state's primary history educator, making history relevant to our modern lives, and supporting civic dialogue where all are welcome.

The Society serves individuals and organizations statewide through publications, outreach programs, curriculum, free virtual public programs, and other online services. However, the majority of the Society's interactions with the public occur at the Washington State History Museum, located in Tacoma, Washington. The Museum traditionally serves more than 80,000 annually, including more than 15,000 K-12 school children visiting the museum on a field trip.  We also welcome more than 10,000 visitors free of charge each year through a variety of access programs.

We are much more than a regional museum. We continually ask ourselves how we can better serve Washingtonians across our state. Our Heritage Capital Projects grant program distributes up to $10M per biennium to fund public access to history through museum facilities and historic preservation projects across the state.  Our popular public history magazine COLUMBIA is enjoyed by readers of all ages. And the Historical Society's collections at our Research Center, along with a digital collections database, are a resource to scholars and researchers from across the nation.

The Washington State Historical Society is a dynamic place to work with a dedicated staff. We expand our impact by connecting with communities across the Evergreen State through exhibitions, heritage projects, workshops, public programs, publications, and conversations. Our goal is to bring history into focus in such a way that the participant cannot help but discover valuable insights from and feel deep connections with the people and events of the past.

We have an active commitment to inclusion, diversity, equity and accessibility and are looking for team members who have a passion for professionalism and serving the public, and a desire to contribute to a positive work culture.

What you will enjoy doing includes:

• Perform variety of accounting activities through the state's accounting system and agency accounting system, with the focus being on out-going funds

• Monitor, review, and audit the accounting/fiscal aspects of contracts to ensure contractual fiscal compliance

• Oversee and perform monthly budget vs actual reports for assigned departments, evaluate and provide feedback as needed for departments to stay on budget or recommend budget updates at ½ year review

• Analyze payables that are contested or complicated, financial contracts, and pre- and post-audit billings and payments to find and resolve issues, and to ensure accuracy and compliance with all related state and federal requirements as well as agency unique policies

• Review documentation, including capital grants, to determine amounts owed by the agency, creating journal vouchers and invoices, and contacts vendors or clients to explain issues. Examine for accuracy the monthly expenditures, subsidiary and control accounts, collections, and other interrelated financial accounts

• Perform accounting activities through AFRS (Agency Financial Reporting System) and FENXT (Financial Edge), ER (Enterprise Reporting), TM$ (Treasury Management System), Excel,  Word, Outlook and other programs

• Monitor, review, and audit the accounting/fiscal aspects of contracts to ensure contractual fiscal compliance

• Prepare comprehensive narrative statements supporting complex financial reports

• Coordinate the tagging and entering of assets into the state's asset system as they are purchased and placed in use

• Coordinate agency-wide inventory every two years

• Schedule inventory activity with managers, set time-lines to give staff appropriate time to perform the inventory of items under their department.  Provide managers with Inventory Sheet in Excel format, filtered as to the last known location/department

• Post inventory:

• Update locations as needed in state asset system

• Prepare lost/stolen report on items staff are not able to locate

• Dispose of lost/stolen items in state asset system

• Maintain inventory records for future audits

REQUIRED:

Bachelor's degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting

AND

Two years of relevant professional experience,

OR

Master's degree in Financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience,

OR

A total of six years of equivalent education and experience which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting

• Knowledge of theory and practice of accounting; principles of cost accounting; demonstrated proficiency in AFRS and Excel.

• Ability to apply and adapt established accounting methods to a variety of accounting transactions; to assemble, analyze and prepare reports and statements of complex financial data; train and to lead employees of lower classification.

• Honor diversity, equity, and inclusion and commit to supporting a respectful, safe and supportive work environment

PREFERRED:

• At least two (2) years of experience as a Fiscal Analyst 3 with an agency of the State of Washington or equivalent experience in a private or non-profit organization.

• Knowledge of WorkDay and Financial Edge NXT

Please provide the following documents to be considered:

• Letter of interest, describing how you meet the qualifications for this position as outlined in the job posting.

• Current resume, detailing experience, and education; 

• A copy of your transcripts, listing your completed courses and credits.

• Current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.  A resume will not substitute for completing the "duties summary" section or supplemental questions of the application.  Please do not "refer to resume" for detail, or your application may be disqualified.

Union Inclusion:

This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).

Conditions of Employment:

• Background Check Notice: Prior to any new appointment into the Washington State Historical Society, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All:

The Washington State Historical Society celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:

For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email jobs@des.wa.gov.

Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.