Fiscal Analyst 2 - Payroll

About WSDOT

Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT's Accounting and Financial Services (AFS) Division is currently seeking a fiscal professional to fill a Fiscal Analyst 2 vacancy located in Olympia, WA. Under the general direction of the Payroll Assistant Manager of Payments & Deductions, the success candidate will be responsible for ensuring the department complies with payroll related State and Federal reporting requirements. In this role, you will serve as the primary contact for payroll taxes, ensuring all quarterly taxes are completed and paid in accordance with statue, regulations, and policies. The Fiscal Analyst 2 will process several types of payroll tax payments such as IRS 941, Unemployment, L&I, PFML, WA Care, and Manual Federal Tax Deposits. Our top candidate must possess exceptional customer service and organizational skills as this position interacts frequently with Payroll, AFS, and internal customers from HQ and across the regions.

What to Expect

Among the varied range of responsibilities held within this role, the Fiscal Analyst 2 will:

• Analyze, reconcile, and process quarterly and annual tax payments within WSDOT system by payment voucher.

• Review, analyze, and correct errors.

• Have a high level of diligence of contacting parties of where errors occurred.

• Review and key adjustments within WSDOT system.

• Administer payroll functions for Special Wage Adjustments for Ferries, new hires, and appointment changes.

• Provide backup and support as needed.

• Review and verify petty cash checks have processed.

• Perform special projects and other duties as assigned as part of the Payroll team.

Qualifications

To be considered for this opportunity, the following are required:

• 18 quarter/12 semester credits in Accounting (additional experience may substitute for accounting credits).

• Two (2) years of experience in financial field (additional education may substitute for experience).

• Knowledge and ability to perform financial review and analysis of payroll fiscal data in accordance with federal and state regulations pertaining to assigned payroll functions.

• Ability to communicate effectively orally and in writing.

• Ability to research applicable state laws, policies, Collective Bargaining Agreements, and procedures related to areas of responsibility.

• Skilled in organizing and prioritizing daily tasks and switching between multiple tasks daily.

• Skilled in basic functions of Microsoft Excel and Work software programs.

• Skilled in reconciling multiple reports and or electronic systems.

• Attend work during regularly assigned hours at assigned worksite.

It is preferred that qualified candidates also have:

• An associate's degree.

• Professional payroll or Human Resources experience.

• Knowledge of department policies and procedures pertaining to assigned payroll functions and Collective Bargaining Agreements.

• Ability to operate within mainframe computer systems and inquire/update payroll data in an automated payroll system.

• Experience in HRMS, WSDOT DOTtime, and WSDOT TRAINS systems.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.

•  In addition to the salary range listed, a general wage increase of 3% will be applied for all state employees on July 1, 2024.

• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.

• This position offers flexible/hybrid remote work options.

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. 

• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance

• We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.

• Paid Leave

• In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!

• Tuition Assistance

• Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.

• Plan For Your Future

• WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.

• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.

• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the "References" section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter, at Rachel.Giese@wsdot.wa.gov. Please be sure to reference 24DOT-HQ-00717e in the subject line.