Fiscal Administrator - Emergency Management

JOB INFORMATION

Exempt; full-time; 40 hours per week; Monday-Friday; 7:30 am - 4:30 pm; full-benefits

A first round of application review will be performed on Monday, February 5th. To ensure immediate consideration is offered to you, it is suggested to submit your application materials prior to 4:00 p.m. on Friday, February 2nd.

This professional position oversees the financial administration of the Division of Emergency Management. This position performs financial and budgeting work, which includes the analyzing and coordinating of financial and administrative matters; researching, reviewing, and analyzing budget, personnel, procurement and policy issues; and assisting with the oversight of various grants. Direction will be received from Administrative Support Supervisor; Supervision is received from the Deputy Director.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today..

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how much we value our employees. The following is what you can expect in your first year as a full time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment

• 15 days of Sick leave with unlimited annual carryover

• 11 paid scheduled holidays, plus 2 additional floating holidays

• Day 1 coverage of comprehensive Medical Insurance Plan option to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending

• 100% County paid 2x annual salary Group Term Life Insurance benefit

• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program

• Generous Tuition Reimbursement Program

• County and Employee funded Defined Benefit Pension Plan

• Vesting after 10 years of service

• Additional service credit for eligible previous public service, military service, etc

Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, etc.For more information, visit ourbenefitspage on the Frederick County Governmentjob opportunities webpage.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Review monthly financial statements and spending plans;prepare financial reports

• Verify and process purchase orders, P-Card purchases and reconciliations, check requests and other transactions in the automated procurement system

• Work with grant staff to plan, implement, and evaluate Division financial reporting and activities

• Assist grant staff in the preparation of grant audits and monitoring from grantors, to include maintaining files and assistance with responses to questions

• Assist with Capital Improvement Project planning, procurement and reporting

• Act as the Division's subject matter expert for INFOR electronic financial submissions

• Assist with the management of contracts for services and goods

• Review service agreements, leases and other contracts that may obligate the Division or the County

• Ensure full compliance with County procurement policies, as well as state and federal laws and regulations

• Develop procurement specifications, provide funding/financial analysis for purchasing decisions, and work with County purchasing department to facilitate procurement processes

• Create electronic and manual systems for various reports, tracking and documenting financial transactions (FEMA reimbursement, invoicing for services, etc.)

• Assist with the financial and budget oversight of various grant programs including the Emergency Management Performance Grant, State Homeland Security Grant, 911 Board funding and other state and federal funding as available; ensure compliance with grant requirements; assist with maintaining budget records for program and auditing purposes

• Assist with determining the Division's resource needs and trends;find resources to accomplish the Division's financial objectives

• Coordinate operating budget preparation and management; analyze expenditures and provide critical input on current and future financial needs in the preparation of the annual budget; provide budget management guidance

• Work closely with the County's Budget Office, and the Division of Emergency Management administrative and grant staff on budget planning and issue reconciliation

• As needed, provide INFOR processing training to guide decision making and financial reporting throughout the Division

• Review, modify, and as needed establish written financial management policies

• Discuss and identify issues/problems of fiscal concerns to the attention of the Division Management, make adjustments in a timely manner

• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Associate's degree in Accounting, Financial Management, Business Administration, or a related field

• Minimum 4 years work experience in a responsible accounting, budget or fiscal position

• Minimum 1 year work experience creating and maintaining complex spreadsheets in MS Office Excel

• Intermediate skills in Microsoft Office Suite

• NOTE: A Bachelor's degree in Accounting, Financial Management, Business Administration, or a related field, may reduce the work experience requirement to 2 years work experience.

KNOWLEDGE / SKILLS / ABILITIES:

• Extensive knowledge of accounting principles, laws, regulations

• Extensive knowledge of the principles of accounting, business administration and finance

• Extensive knowledge of the principles and objectives of budget preparation and management

• Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision

• Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.

• Ability to effectively access and utilize computerized systems and equipment (e.g. Internet, word processing, spreadsheet, data management)

• Ability to understand budget concepts; familiarity with basic financial reporting

• Ability to effectively make independent decisions, prioritize work and complete assigned duties with minimal supervision

• Discretion and good judgment in dealing with financialmatters and other confidential/sensitive information

• Ability to develop and maintain effective working relationships with co-workers, governmental representatives, staff, volunteer organizations and the general public

• Strong and effective spoken and written (English) communication skills including the ability to write reports, memos, policies and procedures, etc. that are clear, concise, accurate and complete, using proper grammar and format; as well as public speaking skills for presenting information to varied audiences

PREFERENCE MAY BE GIVEN FOR:

• Advanced degree in Accounting, Financial Management, Business Administration, or a related field

• Current CPA certification

• Experience with INFOR

• Related work experience in municipal/local government

• Procurement and contract administration work experience

• Related grants administration work experience

• Work experience in the public safety field

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to frequently sit

• While working in this position, the employee is required to constantly work indoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• Available for varied work hours to accommodate meetings or other departmental commitments

EXAMINATION PROCESS:

• An evaluation of training and experience

• One or more interviews