Fire Accounting Technician - Fire

FIRE ACCOUNTING TECHNICIAN - FIRE

108

$40,975.00 - 52,243.00

APPLICATION DEADLINE: 7/14/2024

JOB SUMMARY

The Fire Accounting Technician performs varied and moderately complex clerical work involving the application of the City of Columbia and Columbia Fire Department policies and procedures governing the procurement of materials, supplies, services and equipment. The Fire Accounting Technician prepares purchasing documents for the payment of goods and services by Accounts Payable, maintains the active and inactive filing and record system of purchasing documents and related materials, and resolves vendor and department issues regarding purchase orders. The Procurement Technician enters purchase orders into IFAS, ensures that contract renewals are processed on a timely basis, and assists the Assistant Chief of Administration and the Administrative Account Specialist with reports and other procurement activities as assigned. The incumbent works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

ESSENTIAL JOB FUNCTIONS:

• Verifies incoming invoices for accuracy and completeness, including proper documentation, budget justification, signature authorization, calculation, general ledger coding, and vendor information;

• Receives and reviews for accuracy and completeness Travel Authorization Forms and After Travel Forms;

• Provides requested information regarding vendors and/or purchases by performing routine research;

• Reconciles outstanding invoices by checking IFAS accounting screen for payment, calling the vendor and requesting copies of invoices if needed, and forwarding the invoices to Accounts Payable for payment;

• Prepares various routine records, reports and spreadsheets as required;

• Provides continuity of administration within the Administrative Division by assisting other staff, as necessary, with the distribution of requisition requests, policy and procedures inquiries, and other related duties, processing requisitions or other related documents, and filling in for other clerical staff as needed;

• Maintains the inactive filing and record system of purchasing documents and related materials by sorting those documents and materials by fiscal year and alphabetical sequence and placing them in an established filing system;

• Communicates with vendors and City personnel / officials regarding invoices and general ledger accounts; resolves discrepancies and expedites the accounts payable process as necessary;

• Performs general clerical work as required, including but not limited to typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, preparing and processing mail, ordering general office supplies, etc.;

• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds;

• Contributes to the overall success of the Administrative team by performing all other duties and responsibilities as assigned; and

• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED;

• Four (4) years of relevant prior experience in the areas of accounting/bookkeeping;

• Valid South Carolina Class "D" Driver's License.

Knowledge, Skills and Abilities:

• Knowledge of basic algebra involving variables and formulas and/or computing discounts and interest rates;

• Knowledge of personal computer equipment with skill in the use of Microsoft Office preferred, utilizing Outlook, word processing and spreadsheet software programs;

• Ability to summarize, tabulate or format data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information;

• Ability to speak or signal people to convey or exchange information general in nature;

• Ability to handle or use machines requiring moderate instruction and experience such as computers, and software programs such as word processing, spreadsheets or custom applications;

• Ability to perform semi-skilled work involving set procedures and rules but with frequent problems;

• Ability to read technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format and grammar; speaking compound sentences using normal grammar and word form;

• Ability to perform clerical, manual or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure;

• Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.

PHYSICAL DEMANDS:

The work is considered sedentary and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: fingering, handling, hearing, mental acuity, reaching, repetitive motion, speaking, talking, and visual acuity.

WORKING CONDITIONS:

Work environment involves exposure to no known environmental hazards; and is relatively safe, secure and stable.