Financial Systems Coordinator

Financial System Tracking and Updating:

• Regularly track and update the financial system associated with the Ujima grant, ensuring accurate and timely data entry.

• Input information regarding student awards, event attendance, tuition payments, book allowances, stipends, and other financial transactions into the system.

• Ensure the completeness and integrity of financial data, verifying accuracy and resolving discrepancies as needed.

• Perform system audits to maintain data quality and adherence to established financial procedures and guidelines.

Data Management and Reporting:

• Maintain a comprehensive and up-to-date database of financial records, ensuring data integrity, security, and confidentiality.

• Generate regular financial reports for the grant management team, providing insights and analysis as required.

• Collaborate with the grant management team to develop and implement financial tracking metrics, KPIs, and benchmarks.

• Prepare financial documentation, reports, and presentations for internal and external stakeholders.

• Compliance and Documentation:

• Ensure compliance with applicable financial regulations, policies, and procedures.

• Maintain proper documentation for auditing and reporting purposes, ensuring transparency and accountability.

• Assist with internal and external audits, providing necessary financial records and documentation.

• Stay informed about changes in financial regulations and best practices, proactively implementing necessary updates to maintain compliance.

Stakeholder Support:

• Serve as the primary point of contact for students, faculty, and staff seeking assistance with financial matters related to the Ujami grant.

• Provide guidance and support to stakeholders regarding financial processes, policies, and deadlines.

• Address inquiries, resolve issues, and escalate complex matters to the appropriate departments or personnel.

• Ensure a positive and inclusive financial experience for all stakeholders involved in the grant project.

Minimum Qualifications

These are the job duties for required of the position

Education

Bachelor's degree

Experience

Proven experience in financial management, tracking, and reporting.

Knowledge Skills and Abilities

Strong understanding of financial systems, databases, and software applications. Knowledge of financial regulations, policies, and best practices. Proficiency in data analysis and reporting tools. Excellent attention to detail and accuracy. Strong organizational and time management skills. Effective communication and interpersonal skills. Ability to work collaboratively in a team environment. Demonstrated problem-solving and decision-making abilities. Familiarity with grant management processes and procedures is a plus.

Conditions of Employment

Please be advised, COVID-19 vaccinations are not required but encouraged for faculty and staff to be employed at Bowie State University. This protocol is subject to change.

Other

Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental, prescription, life insurance, and training and development.

This position is part-time/20 hours per week.