Financial Services Supervisor (Open & Promotional)

Job Summary

This position works 37.5 hours per week.

The position allocated to this class performs administrative, technical, and supervisory work within the Spokane County Auditor's Department. Under the direction of the AP/Payroll Supervisor, the incumbent is responsible for delegating tasks as appropriate, supervising and directing the activities of assigned personnel and assisting in the development of policies and procedures. Duties involve exercising considerable independence in supervising administrative functions within established legal and departmental policies, regulations, and guidelines.

WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in the Auditor's office in a position covered by the 1553 Collective Bargaining Agreement (CBA) and Spokane County employees in a position covered by the 1553S CBA submitting applications between 4/26/24 and 5/3/24.

TOTAL COMPENSATION:$78,577 - $109,970 annually.Total compensation is anestimatebased upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Examples of Duties

• Participates in the development, modification and implementation of departmental policies and procedures. Provides guidance and interpretation of same to internal and external personnel.

• Ensures auditors' practices are in compliance with appropriate financial reporting requirements as required by law.

• Evaluates, analyzes, and responds to legal issues as they arise. Responsible for the retention of all legally required financial records, documents, reports, and ledgers.

• Assists in the development and maintenance of data processing applications.

• Oversees and supervises the operations and assigned staff in the issuance of all payments on behalf of the County through the Auditor's Financial Services Section, consistent with applicable laws, regulations, and policies.

• Prioritizes, assigns, and monitors work to ensure timely preparation and payment disbursement; reviews and audits completed work; evaluates performance; recommends and implements decisions regarding employee selection and discipline; ensures resources are available for operations; provides technical assistance and staff training/cross-training; and ensures quality of service/work is upheld.

• Runs confirmed processes each pay period for the County payroll ensuring each process is successful; resolves any problems or errors that come up during this process.

• Audits departments pay period reports to ensure the accuracy of employee pay; works with the departments and Human Resources to resolve discrepancies.

• Audits monthly reports and records provided to outside entities such as the Internal Revenue Service, State Retirement Systems, State Department of Revenue, etc.

• Oversees the preparation of warrant transmittals and warrants for remittance.

• Coordinates and oversees the collection, recording and processing of change data affecting the payment process. Assists in analysis and facilitates the resolution of related questions and problems, special projects, and data information compilation.

• Assists in the preparation of complex financial and statistical reports as appropriate; and performs complex calculations.

• Researches and assists in the retention of all legally required financial records, documents, reports, and ledgers.

• Recommends, coordinates, and implements processes and internal controls, in coordination with the AP/Payroll Supervisor.

• Assists the Auditor and Information Systems Department with the development, implementation and testing of payment system changes, and improvements and related procedures.

• Performs other related duties as required/assigned.

Minimum Requirements

• Bachelor's degree from an accredited college or university in accounting or a related field, and

• Two (2) years of progressively responsible financial experience which includes the application of advanced financial principles and theories to an agency operation.

• An equivalent combination of related education, training and/or experience providing the knowledge, skills, and abilities to perform the job may be considered.

• Supervisory experience preferred.

• Certified Public Accountant (CPA), Certified Payroll Professional (CPP) or Certified Accounts Payable Associate (CAPA) preferred.

Selection Factors

• Knowledge of research, analysis, investigation and evaluation methods and techniques.

• Knowledge of governmental accounting terminology, policies, and practices.

• Knowledge of personal computers, software programs, computerized accounting systems and financial data processing.

• Knowledge of effective development, implementation and application of internal controls, policies, and procedures.

• Knowledge of modern supervisory principles and practices.

• Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.

• Skilled in establishing and maintaining effective working relationships with department heads, elected officials, and employees.

• Ability to effectively supervise, provide direction, assign, train and evaluate employees in a matter which results in accurate and legal accounting transactions.

• Ability to analyze and audit legal and financial documents to assure compliance with statutory requirements and office policies.

• Ability to interpret and apply laws and regulations relating to the area of assignment; develop related policies and procedures to effectively implement same.

• Ability to analyze financial and accounting records and prepare and maintain clear and concise reports.

• Ability to deal with the public in a pleasant, tactful, and courteous manner.

• Ability to prepare complex reports sufficient in clarity and relevance to be admitted as evidence in court.

• Ability to analyze, develop and implement computer applications for the area of assignment.

• Knowledge of State and Federal laws, procedures and regulations governing the preparation and maintenance of payroll processes, accounts payable processes and the related reporting requirements.

• Knowledge of Washington State Budgeting, Accounting, Reporting System (BARS).

• Knowledge of large-scale computerized accounting practices and payment systems.