Financial Services Specialist 2

University Of California Santa Cruz , CA 95065

Posted 2 weeks ago

This position is being filled at either the Financial Services Analyst 2 (JobID: 13185) or Financial Services Analyst 3 (JobID: 13189). Applicants are encouraged to apply for the position level you are best qualified for, if in doubt please apply for both.

Notifications

Delay Notice: Due to the current health crisis, candidate selection or hiring steps may be delayed.

UCSC Statement

UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.

Initial Review Date (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The Initial Review Date (IRD) for this job is: 12-07-2020

Dept Marketing Statement

Comprising diverse researchers from a variety of disciplines across academic divisions, the UC Santa Cruz Genomics Institute leads UC Santa Cruz's efforts to unlock the world's genomic data and accelerate breakthroughs in health and evolutionary biology. Our platforms, technologies, and scientists unite global communities to create and deploy data-driven, life-saving treatments and innovative environmental and conservation efforts, while addressing the most fundamental societal and policy questions.

More information about the Genomics Institute can be found at: https://ucscgenomics.soe.ucsc.edu/

Job Overview

The Financial Services Specialist uses professional financial services concepts, knowledge of industry practices, and organizational policies and procedures to perform financial transactions for the UC Santa Cruz Genomics Institute (GI). They suggest process improvements, keep pace with and communicate regulations and guidelines, and work on a range of issues, reviewing multiple factors in selecting methods and techniques for obtaining solutions. This position works directly with units internal and external to the GI, including grant administrators, program managers, principal investigators, divisional business offices, UCSC Procurement, Financial Affairs, Accounts Payable and other units to ensure financial operations are run smoothly and within policy. This position is responsible for regular administration of GI accounts payable and receivable functions, reimbursements, procurement, and fund management. They apply acquired knowledge and skills to develop and implement sound financial practices. The selected candidate should be excited to work in a fast-paced, start-up like environment within an institution of higher education in beautiful Santa Cruz, California.

Pay, Benefits, & Work Schedule

Salary Information: Salary Range: $18.06 - $24.75/hour. Salary commensurate with qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: This position is eligible for Full benefits

Schedule Information:

Full-time, Fixed

Percentage of Time: 100%

Average Hours Per Week: 40

Days of the Week: Mon-Fri

Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: Santa Cruz

Union Representation: None

Job Duties

70% - Financial Operations

  • Applying working knowledge of funding sources and their unique requirements, including Howard Hughes Medical Institute (HHMI), and working with divisional research accountants, faculty, and the GI Senior Director of Research Development & Finance, provides a diverse range of financial services, including purchasing, travel/entertainment, direct payments, recharge billing, reimbursements, contract establishment and administration, royalty and other revenue tracking and invoicing, and other financial processes and transactions.

  • Working with the Office of Research, Planning & Budget, and School of Engineering, tracks, documents and invoices for various forms of revenue including royalties and Genome Browser Training.

  • Using acquired knowledge, and in consultation with more senior staff, advises constituents on regulations, policies, procedures, and appropriate use of funds.

  • Processes and tracks internal awards issued by GI and QB3 to UCSC faculty, students, and postdocs, such as GI Office of Diversity fellowships. Ensures timely and accurate disbursement of funds and expenditure of funds on all GI-awarded accounts. Monitors accounts for adherence to award terms and conditions.

20% - Financial Policy and Procedure Design and Implementation

  • Participates in moderately complex audits of processes and recommends changes to processes to ensure compliance with federal, and state and UC requirements, and to optimize efficiency. Assists in ensuring that the appropriate internal controls are addressed, maintained and strengthened to protect University resources. Makes suggestions for new business policies and procedures and implements them as needed.

  • Prepares guidance documents for travel, purchasing and other processes for posting on the GI intranet. Composes and sends periodic emails to GI constituents on policies and practices.

  • Monitors the delivery of quality customer service to various constituencies, including internal department, students and external units and vendors. Suggests new customer service standards and procedures as necessary.

10% - Financial Analysis

  • Under general supervision, gathers information and provides analyses for moderately complex budgetary, financial and resource projects. Provides analyses for moderately complex financial documentation and proposals relative to operational expenses. Provides related reports as requested.

  • Assesses business policies and procedures to determine their efficiency and efficacy, applying acquired professional concepts (including accounting, accounts receivable/payable, purchasing, collections and billing), as well as a wide variety of internal and external (i.e. GI, campus, and funding agency) policies and regulations. Works with more senior staff to interpret business process procedures and policy as necessary.

Required Qualifications

  • Bachelor's degree in related area and / or equivalent experience / training.

  • Working knowledge of finance principles.

  • Experience with and proficiency in the use of spreadsheet and database software.

  • Experience and demonstrated skills organizing work and managing time to complete projects accurately and on deadline.

  • Demonstrated ability to work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness.

  • Ability to adapt to changing priorities.

  • Ability to analyze information and recommend solutions.

  • Demonstrated ability to speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

  • Ability to work independently.

Preferred Qualifications

  • Knowledge of financial data management and reporting systems.

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Experience providing financial services.

Special Conditions

  • Selected candidate will be required to pass a pre-employment criminal history background check.

Safety Statement

All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

How to Apply

Attach your resume and cover letter when applying to this job opening. Do not attach any documents to 'My Activities'. Select How to Apply for more instructions and information.

EEO/AA

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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Financial Services Specialist 2

University Of California