Financial Services Manager

Position Summary

Oversee, supervise, and manage Financial Services Division staff. Incumbent is responsible for managing the financial operations of the organization, including compilation of the Annual Comprehensive Financial Report (ACFR) in compliance with Generally Accepted Accounting Principles (GAAP) and applicable laws and regulations as they are applied to governmental entities.

Incumbent is also responsible for developing and maintaining a financial system and internal controls to achieve reliable and accurate financial reports, protection of the City's assets,and effective and efficient operations. Incumbent must research complex accounting and financial management/reporting issues and provide recommendations taking into consideration City-wide implications; manage the City's cash position, revenue collections, and accounts payable disbursements. These tasks are illustrative only and may include other related duties.

Full-time, Non- represented

Management Exempt

12-month probationary period

Must meet all qualifications and requirements as listed in the

Position Description.

Essential Functions

Plans, manages and directs the workflow of Financial Services Division staff including assigning tasks, and task deadlines.

Effectively supervises assigned staff. Performs personnel duties such as selection, coaching/mentoring, training, employee/labor relations, evaluating performance, succession planning, discipline and termination. Creates and maintains an effective work environment by communicating goals and expectations for staff performance, counseling employees as appropriate, and supporting employee engagement efforts.

Manages the development, implementation, and maintenance of the financial management system for the organization that meets financial reporting requirements and informational needs of staff, City Council, community members, and third party interests (e.g., grant management, bond market participants) including:

• Manages daily and monthly financial operations of the Division staff to ensure timely and successful annual compilation of the ACFR, and the ACFR receives an unmodified auditor's opinion, that there are no material internal control findings and that the ACFR is awarded GFOA's "Certificate of Achievement for Excellence in Financial Reporting."
• Manages the coordination of the external auditor's schedule and coordinates staff's work and time in preparing the ACFR and leads schedules for the auditors. Reviews and evaluates auditors' recommendations and implements changes in policies and procedures.

Oversees staff work to interpret, understand and apply Governmental Accounting Standards Board (GASB) pronouncements and GAAP to develop, modify, and direct implementation of accounting policies, processes, and procedures for the City's financial system and operations to assure that transactions meet GAAP.

Interprets, understands and applies federal and state laws, and local municipal code to develop and direct implementation of financial policies, processes and procedures. Responsible for the oversight and implementation of processes, procedures and internal controls to ensure that City financial transactions are recorded appropriately.

Oversees the development, recommendation, and implementation of a system of internal controls that provides reasonable assurance of the reliability of financial reporting, compliance with applicable laws and regulations, effectiveness and efficiency of operations, and minimizes risk of loss, theft, or misuse of City resources while considering the cost of internal controls versus the risk of loss.

Oversees management of the City's banking and credit card processor relationships. Evaluates, recommends, and implements cash management practices as new banking services and technologies become available based on efficiencies, organizational goals and citizens needs.

Manages and directs the accounts payable and Purchasing Card processes for the organization, including recommending and implementing changes in process/procedures as necessary to meet Federal, State and City requirements. Guides staff on proper processes and internal controls.

Manages the City's accounts receivable including: maintaining the City's ambulance billing and accounts receivable systems for billing, payments, write-offs, adjustments and delinquencies are done accurately and timely. Ensures the receivable processes for the organization are timely, consistent and accurate.

Provides guidance and expertise to departments on cash management, payment process, internal controls and financial systems.

Develops, directs, and reviews/implements projects related to streamlining financial management operations and reporting.

Develops, manages, and monitors the budget for the Financial Services Division. Establishes and monitors appropriate department financial measures. Interprets and uses financial data to make informed budget decisions.

Participates as a member of the department's management team.

Acts ethically and honestly; applies ethical standards of behavior to daily work activities and interactions. Builds confidence in the City through actions.

Effectively promotes and supervises a safe work environment. Complies with all safety rules and performs work in a safe manner. Ensures staff maintains a safe working environment in compliance with Federal, State, and City health and safety guidelines and regulations.

Represents the City of Corvallis by responding to the public, community members, its employees, and others in a prompt, professional, and courteous manner. Regards everyone, internal and external, as a customer and delivers the best service possible in a respectful and patient manner.

Adheres to all City and Department policies.

Maintains effective work relationships.

Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.

Qualifications and Skills

Education and Experience

Bachelor's degree in Accounting, Business Administration, Public Administration or a related field providing the required knowledge, skills, and abilities to perform the essential functions of the position.

Five years of progressively responsible government accounting experience (municipal preferred) including at least two years of supervisory experience; or two years experience in a government accounting management position and two additional years of supervisory experience.

Knowledge, Skills and Abilities

Thorough knowledge of governmental accounting; internal control theory; financial systems maintenance; auditing; and state and local laws for municipal government as they relate to the accounting and functions and the ability to interpret and implement GASB and GAAP pronouncements.

Excellent supervisory skills. Ability to hold employees accountable for personal goal and contributions towards the organizational objectives and values. Ability to motivate staff, and to delegate, supervise and review work of subordinate professional staff.

Excellent interpersonal skills including conflict resolution, written and oral communication skills, including the ability to speak in public, facilitate meetings, and make presentations.

Ability to efficiently organize multiple tasks and projects and analyze complex information. Knowledge of budgeting and forecasting techniques.

Capable of performing research, interpreting and reviewing information, as an individual or contributing team member. Oriented to logical thinking, deriving alternatives through investigation, then evaluating and reaching or recommending a solution/ decision.

Excellent database management skills and the ability to use report writers to effectively analyze financial data. Demonstrable knowledge of word processing and spreadsheet software, and the ability to use and learn any technological applications and tools essential to the position.

Ability to get along well with coworkers and maintain effective work relationships including effective labor relations.

Ability to use a computer for extended periods of time to perform the essential functions of the position.

Special Requirements

Certified Public Accountant or the GFOA Certified Public Finance Officers certificate or the ability to obtain certificate within the probationary period strongly preferred.

Demonstrable commitment to equity, diversity and inclusion; ability to promote equity, diversity and inclusion principles with employees in day to day operations. Ability to successfully use equity, diversity and inclusion principles within the department and organization-wide.

Demonstrable commitment to, and understanding of, sustainability and the ability to promote commitment, understanding, and use of sustainability principles by employees for day-to-day operations required. Ability to hold employees accountable for sustainability objectives.

The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace.

Travel among City worksites, off-site meetings and presentations.

Ability to pass a pre-employment background and/or criminal history check.

How to Apply

Qualified applicants must submit an online application located on the

City of Corvallis website(click on "Apply" above).

Applications must be received by 5:00 PM on April 7, 2024 to be considered. Applicantsare encouraged toinclude acover letter and resume with the online application; however,resumes will not be accepted in lieu of a completed online application.Late or incomplete applications will not be accepted/considered.

An Affirmative Action/Equal Opportunity Employer in Compliance with ADA.