Financial Service Manager, Accounting Manager 2

Initial Posting Date:

06/27/2024

Application Deadline:

07/11/2024

Agency:

Department of Human Services

Salary Range:

$6,901 - $10,674

Position Type:

Employee

Position Title:

Financial Service Manager, Accounting Manager 2

Job Description:

We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.

Opportunity Awaits, Apply Today! We're in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. If you are a leader who has experience planning, organizing, managing the operations of accounting programs involving policies, procedures, and controls, who can provide technical guidance to a team of professionals to ensure compliance with state and federal statutes, rules, and regulations as well as accounting and auditing standards, we are looking for you to take on a key role as the (Financial Services Manager, Accounting Manager 2, Office of Financial Services) for the Oregon Department of Human Services (ODHS). In this roll you will, provide direction and oversight of staff in the Strategic Systems Unit. You must be able to apply advanced accounting theory to computerized applications and must be able to develop and implement accounting structures, rules, and financial reporting to ensure successful financial operations.

About the Office of Financial Services:

The Office of Financial Services (OFS) is responsible for accurately recording and reporting the financial status of the Department of Human Services and Oregon Health Authority. OFS is the steward of the Agency's financial resources ensuring integrity and accountability by efficiently and effectively providing accurate, accountable, and responsive financial management and business services to clients, stakeholder, state and federal partners, and employees.

OFS is organized by functional area providing a full-cycle accounting system including accounts receivable, accounts payable, contract payments, payroll, receipting and trust, general ledger accounting, interface and accounting system development and maintenance, state, federal and management reporting, and financial analysis.

OFS greatly surpasses other state agencies in the magnitude and complexity of its financial systems and practices. OFS has approximately 160 FTE supporting the Statewide Financial Management System and its thirty-three legacy (interface) systems. The volume of transactions that flow through the system exceed $10 billion each biennium.

Oregon Department of Human Services (ODHS), A place to belong and make a difference!

• When you join the ODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.

• Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision.

• We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.

• We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more!

What We Are Looking For, Minimum Qualifications

• Six years of supervision, management, or progressively related experience; OR three years of related experience and a bachelor's degree in a related field.

• Not required: Preference may be given to incumbents managing within a governmental accounting organization.

The ideal candidate will possess a work history that demonstrates the following essential attributes:

• Experience with government accounting principles and controls.

• Leadership skills in financial management to engage and motivate employees, as well as to delegate tasks effectively.

• Proficiency in verbal and written communication skills.

• Experience in accounting and the ability to apply accounting principles to decision-making processes.

• Possessing excellent customer service skills is crucial for interacting with both internal and external customers effectively.

• Experience in exercising initiative, demonstrating sound judgment, and reacting with discretion under various conditions.

• Experience in establishing and maintaining effective relationships with departments, other authorities, agencies, and employees is essential.

• Experience in developing, maintaining, and operating automated financial systems.

Please be sure to clearly describe how you meet these essential attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Your application and/or resume will be used when completing a pay equity assessment. The pay equity assessment determines your pay rate/salary step, so complete and detailed work and education history is helpful.

The key responsibilities of the Accounting Manager 2 will include:

OFS has assigned managers to each of the functional areas. In addition to managing the day-to-day operations, the managers represent ODHS/OHA to the state and federal government on financial policy issues, financial reporting and analysis, and audit compliance. The decisions made at this level have a direct impact on how the Agency's pay for the services it provides to its clients. Decisions made in OFS impact the cash flow of the Agency's and the ability to provide receipt revenue and make payments to employees, vendors, clients, and providers. Additionally, decisions made in OFS directly impact the ability of the Agency's to monitor, track and report to the Legislature and the Federal Government the State and Federal budgetary revenue and expenditures.

This unit are responsible for designing, developing, adjusting, monitoring, and correcting the interfaces of ODHS and OHA computer systems that interface transactions in the Statewide Financial Accounting Application (SFMA). In this role you will, manage and provides direction and leadership for the Strategic Systems Unit in the Office of Financial Services.

This position also has oversight responsibility for the ODHS and OHA cost allocation plan, system, and random moment sampling systems. Inability to successfully implement these systems has a direct impact on the ability of the agencies to receive federal funding.

Duties include:

• Develops and implements activities relating to customer service, team building, strategic planning, communication, process improvement, performance measurement and daily workflow.

• Ensures that the staff complies with applicable state and federal laws, rules and regulations, generally accepted accounting principles, and internal control standards in performance of their work.

• Assures that staff has the necessary skills, knowledge, and tools to provide quality and timely service and meet customer needs.

• Manage workload distribution within and across responsibility area.

• Manage service level agreement for responsibility area including directing sub-ordinate managers in the development, maintenance, and reporting of service level metrics to the ODHS|OHA Shared Services Budget Committee.

Recruits, hires, and maintains qualified staff by:

Interviewing, selecting and providing training, evaluating subordinates' performance, resolving employee grievances, determining the need for and initiating disciplinary action in order to ensure competent staffing for the unit, evaluating the quality of services provided through review and certification of reports and conferences with staff, authorizing the redistribution of available resources to meet changing needs of programs.

Working conditions

• Hybrid will be considered in filling this position. The ability to report to Salem is required when training, business or operational needs are dependent on onsite activities. You may be required travel to Portland for business need.

• Typical office environment. May involve interaction with frustrated or upset customers/employees. Some work is performed under pressure of time or adverse circumstances.

• This position communicates on a regular basis with Federal and State government agencies to provide information and negotiate solutions to problems.

• This position works a professional workweek, and this flexible work schedule is considered a condition of employment. It is understood that the hours of work may vary from day to day, week to week, may work after normal business hours.

How to apply

Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.

• Please upload a resume or complete the Workday history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

• Required: Submit a cover letter that highlights your interest in the position, showcase how you meet the essential attributes and tell us how your experience makes you the best candidate for the position. Failure to submit the required cover letter may result in disqualification of your application.

• Current State of Oregon employees: Apply via your employee Workday account.

• If you are not a current State of Oregon employee: view this application instructional video.

• After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process. Please continue to check your Workday account throughout the recruitment process.

Additional requirements:

• Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful information

• This position is management service and is not represented by the Union (SEIU).

• This recruitment may be used to fill future vacancies.

• Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.

• IMPORTANT: Please monitor your Workday account as all communications will be sent there.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details, or you may visit our website for information on Pay Equity.

• For questions about the job duties or application process, please contact Nora.L.Leyva-Esquivel@odhs.oregon.gov. Please be sure to include the job requisition number.

• If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact ADA.DHS@dhsoha.state.or.us. Please be sure to include the job requisition number.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity