Financial Research Accountant Administrator, Unlv Sponsored Programs, Post-Award [R0143216]

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

• Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu.

Job Description

The University of Nevada, Las Vegas invites applications for Financial Research Accountant Administrator, UNLV Sponsored Programs, Post-Award [R0143216]

UNLV Administration offers eligible employees the opportunity to work remote from home, in the office, and/or on a flexible schedule.

ROLE of the POSITION

This position manages sponsored program accounts from the initiation of the account in the university's accounting system, Workday, through award close-out. The position monitors financial activity on accounts, making decisions on allowability, allocability, reasonableness and consistency. Other duties include:

• Working with the research administrators on account set up

• Review of budgets and accounts in Workday

• Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements

• Apply knowledge to the interpretation and analysis of grant documents

• Regularly and consistently monitor fiscal activity on all grants for cost compliance

• Monitor accounts in the university's accounting system through award close-out

• Providing assistance and training, written and verbal, to faculty and staff in the appropriate management of sponsored program accounts

• Producing invoices and financial reports

• Reviews the business process approvals of purchasing cards and purchases requisitions

• Budget revision and other financial post award requests to sponsors

• Review of payroll accounting adjustments

• Assisting with audit management and year-end close, including collection of samples and producing special reports

• Problem resolution for post award issues

• Responsible for follow-up/collection of outstanding receivables;

• Oversight for subrecipient A-133 compliance

• NIH Salary Cap review, cost-sharing and effort certification documentation; and

• Recommends changes to improve programs, policy and/or practice.

Primary Job Duties

• Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements.

• Apply knowledge to the interpretation and analysis of grant documents

• Regularly and consistently monitor fiscal activity on all grants for cost compliance

• Maintain and monitor analytic reports that evaluate the University's total grant portfolio expenditures and sponsor billings

• Assist faculty and staff in the appropriate management of sponsored program accounts

• Monitor accounts in the university's accounting system through award close-out

• Ensure monthly monitoring will be completed for all OSP accounts (billing, review of charges, pcards, payroll accounting adjustments, receivables, applying payment, draw downs, Reconciliation, A/R, invoicing, financial reporting, expense approvals, cost share, and variance reviews, etc.)

• Troubleshoot variances on invoices

• Oversight of several colleges accounts

• Assist in making decisions on allowability, allocability, reasonableness, and consistency

• Subaward FFATA reporting

• A-133 certification letters or verification

• Approvals of purchasing cards and purchases requisitions

• Assist with audit management and year-end close, including collection of samples and producing special reports

• Provide problem resolution for post award issues to faculty/department administrators

• Works with the specialist to ensure follow-up/collection of outstanding receivables

• Assists with collection or analysis of financial data as required (audit requests, special report requests, F&A proposal development, DS-2 development and revision)

• Ensure timely close-out of completed grants

• Interacting with colleagues in the Office of the Controller and HR/Payroll, this role contributes to ensuring outstanding research compliance

• Initiate, prepare and submit grant financial reports (interim and final) and invoices to sponsors on a timely basis

• Oversees the preparation of monthly grant account reconciliations which includes making sure all backup documentation is saved in Workday for assigned colleges/departments.

• Participate in NSHE Grant User Group - provide insight from our campus, lead discussions, inform changes, train all staff with new processes, and be the subject matter expert for UNLV grants group, as applicable

• Creatively and proactively evaluates and resolves problems and makes decisions.

• Communicate one on one, group presentations, and/or virtual training to deliver training

• Assist in educating faculty, departmental administrators and other staff members in understanding all areas of grant accounting, managing and reviewing accounts, and billings to sponsors

• Ability to use of the Cayuse grants management system for awards to cross reference with Workday

• Work independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports.

• Participate in and contribute to process improvements

• Maintain expertise in federal, state and university regulations, policies and procedures

• Regularly review federal sponsor policies and proposal guides and participate in webinars, trainings or conferences to keep updated on ever changing regulatory compliance pertaining to grants and contracts

• Regularly review costing rules and regulations

• Maintain account draw down access for assigned sponsors

KNOWLEDGE

Required

• Experience with Federal grants and post-award grants administration, analysis and reconciliation of grant accounts

• Extensive knowledge of fund accounting, grants accounting, and all aspects of post-award grants administration

• General understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, billing, and invoicing

• Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities

• Knowledge of major funding sources and their unique policies and procedures

Preferred:

• Previous Workday experience to include grants module

• Knowledge of the functional areas of sponsored program administration (Pre-award through Post-award) and a good general knowledge of the nature of research in all academic disciplines

• Previous Cayuse experience

• CRA or CFRA Certification

• Possess knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform Guidance 2 CFR 200 and audit regulations (Single Audit) that pertain to institutions of higher education

SKILLS

Required

• Extensive proficiency with Microsoft Word and Excel; and ability to use and execute advanced Excel functions to work with complex data

• Proficiency with Adobe Acrobat Pro; and the ability to combine and edit PDFs

• Strong computer, systems and technology proficiency, including experience with Workday

• Demonstrated customer service focus and an ability to communicate verbally and in writing clearly and effectively, presenting ideas, answering questions and documenting activities

• Strong analytical, organizational and interpersonal skills

SKILLS

Preferred

• Workday report writing

ABILITIES

Required

• Self-starter, diplomatic, pro-active, and ability to manage stress

• Ability to communicate complex information (financial, legal and regulatory) to a diverse population, both verbally and in writing

• Ability and capacity to work with a high degree of independence within a fast paced environment that is deadline driven and a multi-tasking operating environment

• Ability to interact and collaborate with multiple constituencies as well as excellent analytical, organizational, interpersonal, oral and written communication skills

• Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment

• Ability to maintain a high level of attention to detail, and ability to work with a high degree of accuracy

• Maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas

• Maintains current knowledge of compliance regulations in all areas of research administration.

• Requires sound judgment to select the most appropriate and applicable standards by referring to available rules, regulations, policies and manuals and related documents

• Adaptable to changing environments and to learn new software systems and technology skills

COMMITMENT TO DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

MINIMUM QUALIFICATIONS

This position requires a Bachelor's Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 1-3 years of experience in accounting or finance, private, or public sector. Credentials must be obtained prior to the start date.

PREFERRED QUALIFICATIONS

• Research administration experience in a university setting

• Post Award central office

• Certified Research Administrator (CRA) or Certified Financial Research Administrator

• Preferred degree in accounting, finance, business or related degree

• Experience of 3-5 years

SALARY RANGE

Salary competitive with those at similarly situated institutions. Salary range $68,000 - $77,000, dependent on experience.

BENEFITS OF WORKING AT UNLV

• Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays

• Excellent health insurance including medical, dental and vision

• No state income tax

• Comprehensive retirement plans and voluntary benefits programs

• Tuition discounts at Nevada System of Higher Education (NSHE) schools

• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Flexible work schedule (depending on your department)

• Employee recognition and appreciation programs

• Personal and professional development opportunities

• UNLV athletics ticket discounts

• Statewide employee purchase program discounts

• RebelCard discounts on and off campus

• Wellness programming for all UNLV faculty and staff at no cost

• Opportunity for career advancements to leadership roles

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates' materials will begin on July 8th, 2024.

Materials should be addressed to Christina Reyman, Search Committee Chair, and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu.

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATE

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0143216" in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.

Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEOGRY

Administrative Faculty

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Posting Close Date

12/31/2024

Note to Applicant

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Recruitments that provide a work schedule are subject to change based on organizational needs.