Financial Office Professional I

Description

NOTICE OF CHANGE: This recruitment will now be closing on Friday, June 21, 2024 by 4:59pm PT

Financial Office Professional I: Hourly rate of $21.90 - $26.33, plus bilingual and uniform allowance when applicable. For information on benefits, click HERE.

Financial Office Professional I - Restricted: These positions are regularly privy to the decisions or recommendations of County management affecting employer-employee relations.

These employees are in the confidential-unrepresented bargaining unit. Hourly rate of $22.13 - $26.58, plus bilingual and uniform allowance when applicable. For information on benefits, click HERE.

Note: Applicants from other public sector employers may qualify for:

• Retirement reciprocity

• Time and service credit towards an advanced vacation accrual rate

Location of Vacancies: We are accepting applications to establish one employment list to fill current and future vacancies in multiple locations within the County of Santa Barbara (Santa Barbara, Santa Maria, Lompoc, Carpinteria, etc.) for full-time and part-time positions. Please make sure you select on your application the location(s) and department(s) you are willing to accept current and future employment.

THE POSITION: The Financial Office Professional class is a position that is utilized within 13 departments of the County of Santa Barbara.

Typically, these entry-level positions commonly use accounting, budgeting, and financial management procedures; while learning how to perform the full range of fiscal record keeping, clerical, and related tasks. Each Financial Office Professional position may be different depending on the needs of the department and the nature of the work that you will be performing.

For additional information about our County Departments, please visit this link: http://www.countyofsb.org/deptlist.sbc

The Ideal Candidate will possess:

• Excellent customer service skills

• Good time management skills

• Good oral and written communication skills

• Ability to learn new tasks quickly

• Ability to prioritize and complete time-sensitive tasks

• Knowledge and experience with Microsoft Office Suite (Outlook, Excel, Word, etc.)

• Ability to work well independently and as a team player

• Self-motivation and overall, a positive attitude

• Ability to be accurate and pay attention to details

Start Your Career With Us: The Financial Office Professional I acts as a gateway to the County's advanced Financial Office Professional positions.

You are exposed to the public sector culture through your department. As you receive mentorship and grow in your financial professional experience, you will develop the knowledge, skills and abilities to advance in your department, or within the greater County organization, as a Financial Office Professional II and Senior.

Examples of Duties

A Financial Office Professional I position and associated tasks may vary based on the department's specific needs and the various duties performed in each division. In this position, you will generally perform routine fiscal recordkeeping, post and adjust journal entries, balance accounts, maintain ledgers, process claims, prepare daily/monthly reports, and perform other basic clerical and fiscal duties.

Employment Standards

The following job-related competencies are required upon entry to this class for successful performance of essential functions and for demonstration of the County's ACE values:

• Skill to use computer operating system, word processing, spreadsheet, and email software at a level necessary to create documents, enter data, and send and respond to email messages

• Use alphabetic computer keyboard with skill and accuracy

• Use calculator/numeric keyboard to enter data and make calculations

• Use complete English sentences and paragraphs to correctly organize and convey information

• Correct use of English parts of speech, sentence structure, vocabulary, and word usage

• Skill to add, subtract, multiply, and divide whole numbers, decimals, and percentages

• Skill to make change, receive payments, and reconcile amounts to documents and controls

• Skill to meet and interact with the public and co-workers courteously and professionally

• Skill to file information alphabetically, numerically, and chronologically

• Skill to write and print legibly, clearly, and uniformly to record information

LICENSES AND CERTIFICATES: Possession of a valid and appropriate California Driver's License is required for some positions.

BACKGROUND CHECK: Some positions require the applicant to pass a background investigation.

Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment.

SHIFT WORK AND WEEKENDS: Some positions in this class require shift and weekend work.

Supplemental Information

APPLICATION & SELECTION PROCESS:

• Microsoft Excel Online Assessment: Candidates will be notified by email with instructions on completing this online skill assessment.
  
  The deadline to complete the assessment will be clearly stated in the invitation emailed to candidates. You must complete and pass this assessment in order to demonstrate meeting the employment standards for this position.

• Online Financial Office Professional Examination: Candidates who successfully pass the Microsoft Excel Online assessment will be required to successfully pass the online office professional assessment. Candidates who advance to this step will be notified by email with instructions on completing this examination.

Candidates must receive a percentage score of at least 70 on the online financial office professional examination to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI.

Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.

VETERAN'S PREFERENCE POINTS: NOTE: Veteran's preference credit is applicable for this recruitment (5 points for veterans, 10 points for disabled veterans). To be eligible for this credit, you must be applying for this position within five years from your most recent date of: (1) honorable discharge from active military service; or, (2) discharge from a military or veterans' hospital where treatment and confinement were for a disability incurred during active military service; or, (3) completion of education or training funded by a Federal Educational Assistance Act.

No time limit exists for veterans with 30% or more disability. To receive veteran's preference points, you must: (1) check the Veteran's Preference Points box on the employment application form, (2) submit a copy of your Form DD214 to the Human Resources Department on or before the online financial office professional examination test date, and (3) pass all phases of the examination process. The preference points will be added to your final test score.

REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants.

Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We do require verifications of needed accommodation from a professional source, such as a Medical Provider or a learning institution.

BACKGROUND INVESTIGATION AND MEDICAL EVALUATION: Sheriff's Office, District Attorney, Child Support Services, Public Defender and the Probation Department conduct a background investigation.

Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment. Other departments may require an extended background check including credit history; this is at the discretion of each department.

Conditional Job Offer: Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks.

All Positions: Appointees may be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.

The Public Health Department (PHD) requires all employees working in direct contact with patients or clients in a high-risk environment to comply with the PHD Employee Immunizations policy. This can be accomplished by providing documentation of immunizations, submitting laboratory immune titers demonstrating adequate immunity, or obtaining required vaccinations. A list of requirements, based on the specific program, will be sent at the time an offer letter is presented to the selected candidate(s) and initial documentation will be required at this time.

Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.

Disaster Service Worker: Pursuant to Governmental Code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.

Statement of Commitment

The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be imbedded in policies, institutional practices and systems.

The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g. education, criminal justice, and health care, housing the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential.

We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve. We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances.

We believe equity and inclusion are vital to fulfill the County's mission and to embody a culture of "One County, One Future." Expanding the full range of employee talent allows the County to deliver our best to all our community members.

We believe in the dignity and humanity of all people. We strive for a healthy and prosperous society that promotes all people having equitable access and opportunity.

APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: Friday, June 21, 2024 at 4:59p.m.

PST; postmarks not accepted. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.

Leza Patatanian, Employment Analyst - lpatatanian@countyofsb.org