Financial Manager (Public Service Administrator)(Option 2 Fiscal Management/Accounting/Budget/Intern

Agency : Department of Human Services

Opening Date: 06/17/2024

Closing Date/Time: 07/01/2024

Salary: Anticipated Salary (Eff 7/1/24): $7,966 - $11,759 per month ($95,592 - $141,108 per year)

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 37424

Position Overview

The Division of Family and Community Services is seeking to hire a Fiscal Manager for the Bureau of Domestic Violence, Sexual Assault & Human Trafficking. This position monitors, organizes, and executes duties including, but not limited to, the fiscal and accounting functions for grants, programmatic financial data monitoring and analysis, audit preparation and review, and monitoring for program compliance and quality assurance and communicates with grant applicants, grantees/contractors, Department staff, and federal funders.

Job Responsibilities

• Serves as the Financial Manager for the Bureau of Domestic Violence, Sexual Assault & Human Trafficking.

• Prepares complex accounting and financial reports for Bureau and Program management.

• Serves as a working supervisor.

• Provides quality assurance.

• Coordinates and monitors expenditure tracking and payment requests for Providers in accordance with terms of grant agreements and purchase of service contracts.

• Serves as the Audit and FAR liaison for the Bureau.

• Serves as the lead for the Bureau regarding compliance with provider stop payment and other related systems.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, with coursework in fiscal or accounting.

• Requires prior experience equivalent to three (3) years of progressively responsible accounting experience in a public or private organization.

Preferred Qualifications

• Two (2) years of professional experience in fiscal operations, including review and analysis of financial data, development of budgets, conducting audits or fiscal administrative reviews, development of funding formulas, and oversight of expenditure reporting.

• Two (2) years of professional experience establishing grants in the state's grantmaking system under the Grant Accountability and Transparency Act (GATA 30 ILCS 708) and related administrative grant rules including grantmaking policies and procedures.

• Two (2) years of professional experience working with the principles of governmental accounting, program budgeting, fiscal operations, including an understanding of 2 CFR 200 and the Illinois Grant Accountability Act.

• Two (2) years of professional experience providing technical assistance to grantees on fiscal and administrative grant requirements, including fiscal monitoring, and expenditure monitoring, and or the making, including management experience developing, implementing, monitoring, and evaluating programs, policies, and procedures for a public or private business organization.

• Three (3) years of professional experience serving as agency/work area representative on committees and liaison to other Divisions, Departments or Agencies.

• Two (2) years of professional experience developing operations monitoring processes, including development of advanced tracking spreadsheets or databases, desk aids, and development of operational procedures.

• Two (2) years of professional experience with communicating, orally and in writing, in a clear and concise manner a program's policies and procedures, grant applications and funder reports.

Conditions of Employment

• Requires the ability to travel, including overnight stays.

All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon

• Fri, 8:30am

• 5:00pm

Work Location: 823 E Monroe St, Springfield, Illinois, 62701

Family & Community Services

Office of Adult Services & Basic Supports

Bureau of Domestic Violence and Sexual Assault, Partner Abuse and Human Trafficking/Fiscal and Admin

Springfield/Sangamon County

Agency Contact: DHS.HiringUnit@Illinois.gov

Posting Group: Fiscal, Finance & Procurement; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

• Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years

• Flexible Work Schedules (when available dependent upon position)

• 12 Weeks Paid Parental Leave

• Deferred Compensation Program

• A supplemental retirement plan

• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

• 5% Salary Differential for Bilingual Positions

• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:

https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield