Financial Manager

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HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Regular Full time

Work Shift

Compensation Range

The base pay scale for this position is $83,000.00 - $126,875.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing

Financial Manager

Research Administration

On site 4 days per week and work from home one day

Full-Time

Overall Job Responsibilities:

Under the guidance of Sponsored Programs Office and in collaborations with the Department of Medicine's research leadership, this candidate will coordinate and oversee the day to day extremal grants portfolio in support of the basic, translational and clinical research faculty within DOM and serves as the point-of-contact and resource for all research grant activities for pre- and post-award administration.

Pre-Award:

• Responsible for coordination of all pre-award activities including submission of research grant applications and sub-contract processing. Including submissions to NIH (research, training, program, career development, etc.) DOD, and Foundations.
• Assists investigators and trainees/fellows with the preparation of budgets and other regulatory items for grant submission including those that require sub-awards as part of multi institutional collaborations.
• Oversees accurate completion and timely routing of internal paperwork and disclosures to Sponsored Programs Office and ensures timely submission of federal, foundation, and industry-sponsored grant applications and contracts.
• In collaboration with the Innovation or Contracts office, assists principal investigators and trainees with the preparation of agreements including confidentiality agreements; clinical trials agreements and material transfer agreements
• Provides guidance on budget and financial policies to ensure adherence to institutional policies and standards and assist with the organization and preparation of all components of grant applications.
• Ensures compliance with institutional policies regarding systems access and training required for access for animal (IACUC) or human subjects research (IRB).

Post Award

• Responsible for coordination of all post-award activities in collaboration with centralized Post Award Administration and Research Accounting and assures compliance with institutional and federal policies.
• Provides on-going financial oversight of grants and contracts including but not limited to: tracking of funds, sub-awards, evaluating expenditures, forecasting, preparation and submission of progress and final reports.
• Manages effort tracking to ensure compliance with time and effort policies.
• Coordinates and maintains tracking of all DOM's NIH (R, T, P, & K awards) DOD and Foundations.
• Manages purchasing, payments of services and reimbursements of grant expenses.
• Monitors expenses for correct allocation to funds and reconciles payments with partner institutions and rectifies any errors.
• Assists with the preparation of standard and ad-hoc financial reports as needed and provides analysis and reasons for variance as needed.
• Additional responsibilities as assigned as assigned by AVP, Research or Chair DOM.

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Qualifications:

Education

• Bachelor's Degree in related field; Master's preferred

Experience

• Experience in finance and grants management, including pre- and post-award management, financial analysis, budgeting and experience with NIH, DOD, Foundation and industry sponsors.
• Approximately 2-4 years of experience with non-profit financial activity in an academic medical setting.
• Full knowledge of federal and non-federal research regulations and policies.

Knowledge, Skills and Abilities

• Effective oral and written communication skills.
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to manage multiple large-scale projects and meet deadlines.
• Demonstrated proficiency with MS Office Suite and database applications.

Non-Discrimination Policy

Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.