Financial Manager

Overview

End Date:

4/23/2024

Date Posted:

3/25/2024

Job Code:

ProfessionalsI

Location:

City Hall

Address:

109 3rd Ave S

City:

Franklin

State:

TN

Country:

United States of America

Description

PAY: $3,308.08 - $3,599.97 biweekly

I. Purpose of Job

Oversees the accounting and financial functions performed by the department's financial analysts and technicians.

II. Essential Job Duties

A. Performs supervisory duties

• Supervises and evaluates assigned staff, directs work, processes employee concerns and problems, counsels, and completes employee evaluations.

• Makes recommendations regarding personnel actions such as promotion and hiring.

• Recommends use of overtime in department.

B. Manage finance functions

• Oversees the daily activities, maintenance, and operations of the accounting functions relative to the City's funds, which includes payroll, accounts payable, electronic (ACH) payments, e-payments to City, contracts, and insurance. Recommends payroll and accounts payable procedures.

• Responsible for ensuring payroll is in compliance with all IRS and FLSA guidelines and regulations, and accounts payable is in compliance with all guidelines and regulations.

• Communicates with Comptroller, employees, other departments, City officials, customers, financial institutions, the public and other individuals, as needed, to coordinate work activities, review status of work, exchange information and/or resolve problems.

• With Comptroller, responsible for implementation of financial systems and software.

C. Financial monitoring and internal reporting

• Oversees the general ledger and authorizes journal entries to adjust or correct previous transactions.

• Responsible for ensuring all entries and reconciliations have been performed to close financial records monthly, quarterly, and fiscal year end.

• Reviews trial balances monthly to check for reasonable and accurate expenditures.

• Assists Comptroller with quarterly and special financial reporting required for Budget and Finance Committee.

• Reviews computer generated entries from processing of payroll, accounts payable, electronic (ACH) payments, and receipting into financial management system.

• Prepares various financial reports and records including journal entries, payment documents, balance sheets and other financial statements.

• Oversees reconciling City's bank accounts and asset and liability subsidiary ledgers.

• Responsible for monitoring grants, investments, inventory, capital assets and depreciation reports, bonds/loans, and leases.

• Assists Comptroller with budget administration and reporting.

• Develops, establishes, and implements financial procedures, including payroll administration, and accounts payable procedures.

• Oversees weekly and monthly budget reports for departments.

• Assists with long-term revenue projections and cash flow needs.

• Oversees budget and financial analysis and reviews to enhance completeness and accuracy of performance measures. Reviews budget amendments. Oversees budgetary encumbrance accounting.

• Oversees analysis of accounts as requested to monitor departmental spending and purchasing patterns.

• Responsible for reviewing journal entries for monthly and year-end receivables and liabilities.

• Responsible for reviewing journal entries for interdepartmental billings and interfund transfers. Oversees periodic capital asset inventories.

D. Auditing

• Responsible for assisting external auditor regarding the audit of accounting and financial management systems; provides information to auditors as requested

• Assists Comptroller with external audit schedules and procedures.

• Prepares for and assists auditors regarding the accounting and financial management systems; provides information to auditors as requested.

• Assists Comptroller with internal audit functions.

• Responsible for development, accuracy, and completeness of information reported in the City's Annual Comprehensive Financial Report (ACFR).

E. External reporting

• Responsible for Form 941 (quarterly tax withholding reporting to IRS).

• Responsible for issuance, and reporting of annual IRS reporting statements, W-2's to employees and 1099's to vendors.

• Responsible for quarterly reporting of premium and wage information to State.

F. Internal controls

• Prepare financial policies and internal control procedures.

• Review various documentation to ensure internal control compliance.

• Serve as internal control liaison between Finance Department and customers, both internal and external.

• Responsible for Financial Systems Internal Controls including monitoring the City's financial system.

• Responsible for Payroll Internal Controls including review of Payroll.

• Responsible for 941 Reporting Internal Controls including review before submittal.

• Responsible for W-2 Reporting Internal Controls including review before distribution.

• Responsible for Unemployment Reporting Internal Controls including review before submittal.

• Responsible for AP Internal Controls including review of A/P.

• Responsible for 1099 Reporting Internal Controls including review before submittal.

• Responsible for Unclaimed Property Internal Controls including review of amounts, notifications and timely submittals to the State.

• Responsible for Journal Entries Internal Controls including review of Purchasing Card transactions, Interdepartmental Billing, Wires and Deposits.

• Responsible for General Ledger Setup Internal Controls including updating the chart of accounts in the financial system.

• Responsible for Bank Account Internal Controls including bank account setup.

• Responsible for Bank Account Reconciliation Internal Controls including ensuring that all cash transactions are recorded.

• Responsible for Investments Internal Controls including distribution of funds for investing.

• Responsible for Budget Compliance Internal Controls including budget tracking and reviewing.

• Responsible for Contract Compliance Internal Controls including reviewing contract balances are accurate at month-end.

• Responsible for Grant Compliance Internal Controls including review and ensures grants receivable, revenue, and expenditures are accurate at each month-end.

• Responsible for Bond Compliance Internal Controls including backup for post issuance continuing disclosure and arbitrage rebate requirements.

• Responsible for Lease Compliance Internal Controls including review and ensures lease receivable, revenue, and expenditures are accurate at each month-end.

• Responsible for Financial Inventory Internal Controls including review of quarterly inventory balances.

• Responsible for Capital Assets Internal Controls including review of quarterly capital asset balances.

• Responsible for Quarterly Report Preparation Internal Controls including reviewing reconciliations of funds and accounts for quarterly reporting.

• Responsible for Audit Preparation Internal Controls including answering audit inquiries.

• Responsible for ACFR Preparation Internal Controls including grants, bonds, leases and other activity.

• Complies with the 60-day deadline for closing the financial period and completion of financial statements, as required by the State.

III. Other Job Duties

Performs other job duties as assigned, including:

• Authorizes user access to financial management system and payroll system.

• Perform related duties and responsibilities to assist other employees in the department as required.

IV. Primary Job Challenges

Primary challenges of this position include understanding financial documents and effectively communicating financial information to different departments as needed.

V. Equipment Operated

Computer and other office equipment such as printers and fax machines

VI. Key Competencies Required

• Job Content Knowledge: Has thorough knowledge of the policies, procedures, and activities of the City and accounting practices as they pertain to the performance of duties relating to the position of Financial Manager. Is very knowledgeable of accounting practices as necessary in the completion of daily responsibilities. Is capable of reading and using ledgers, bank statements, billing invoices, and insurance forms. Is familiar with bidding procedures. Must be able to perform word processing and data entry functions. Is knowledgeable of personnel rules and regulations and principals of supervision. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department. Is knowledgeable and proficient with computers.

• Language Skills: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.

• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

• Reasoning Ability: Ability to define complex problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

• Teamwork: Develops constructive and cooperative working relationships with others. Encourages others to express their ideas and opinions. Provides input into identifying and solving problems. Anticipates need of others for information about job tasks and work environment and provides it to them in a timely manner. Willingly assists others with job tasks when appropriate.

VII. Physical Demands and Work Environment

Physical Demands: Performance of the essential duties of this job requires the incumbent to:

• Must be able to remain in a stationary position 50% of the time.

• Occasionally move about inside the office/building to access file cabinets, office machinery, the public, etc.

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer, printer, and telephone.

• Regularly positions self to maintain office area and items needed to complete daily tasks.

• Regularly communicates information and ideas so others will understand. Must be able to exchange accurate information in these situations.

• Occasionally moves/transports up to 10 pounds.

Work Environment: Performance of the essential duties of this job requires:

The work environment is moderately noisy (examples: business office with computers and printers, light traffic).

Minimum Requirements

VIII. Qualifications

Education and Experience: The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through obtaining a baccalaureate or higher degree in accounting, finance, or business administration, plus a minimum of five (5) years related experience and/or training; or an equivalent combination of education and experience. A minimum of one (1) year financial management (supervisory) experience is desired.

Preferred Certifications/Licenses:

Certified Public Accountant (CPA),

Certified Municipal Finance Officer (CMFO), or

Certified Public Finance Officer (CPFO)

Must hold active certification/license within three (3) year of employment date, and maintain through period of employment.