Financial Compliance Manager

Job Description

The Financial Compliance Manager serves as a key member of the Advancement division's business operations team and reports to the Director of Finance and Analysis. Advancement is responsible for communications and marketing, engagement, and fundraising initiatives.

This position will coordinate the division's contracts and procurement processes as well as monitor and evaluate business and cross functional activities across the Advancement Division, Virginia Tech Foundation, and Virginia Tech to support the organization and adhere to policies and procedures. This position requires the ability to interact with Advancement, Virginia Tech, and Virginia Tech Foundation employees at all levels with an understanding of protocol and confidentiality.

The ideal candidate would possess strong interpersonal and communication skills with the ability to effectively communicate complex compliance and financial information to a variety of audiences with a demonstrated understanding of contracting procedures, procurement methodologies, and financial regulatory requirements.

Key duties will include but are not limited to:

• Oversee and coordinate the entire contracts process for the division, ensuring compliance with state and Virginia Tech Foundation guidelines.

• Maintains archives of all Advancement Division contracts, serves as the division liaison, and manages relationships with university and Virginia Tech Foundation legal departments and with the university's Procurement, Information Technology Procurement and Licensing and Information Technology Security departments.

• Maintain a comprehensive database, coordinate, and track audit follow-up for the division's departments, ensuring adherence to institutional policies, financial standards, and regulatory requirements

• Oversee PCI-DSS compliance efforts, ensuring all payment card processing activities meet the Payment Card Industry Data Security Standard (PCI DSS) requirements and safeguarding sensitive financial information.

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field OR equivalent experience.

• Demonstrated experience in financial management, compliance, audit, or a related field within a higher education institution or similar complex organization.

• Demonstrated experience reviewing processes and making recommendations for improvement, including planning, execution, and reporting.

• Experience with Microsoft Office suite, especially Excel, Word, and SharePoint

• Excellent analytical, organizational, and problem-solving skills, with a keen attention to detail.

• Demonstrated experience collaborating across cross-functional teams and projects.

Preferred Qualifications

• A Master's degree or professional certification (e.g. - CPA, CMA)

• Knowledge of higher education and/or government budgeting and procurement processes, including contracting for goods and services

• Significant experience evaluating internal control risk and making recommendations for mitigation.

• Knowledge of PCI compliance and an understanding of the Payment Card Industry Data Security Standard (PCI DSS).

• Experience following detailed processes for compliance with standards and adherence to established procedures.

• Experience drafting, reviewing, and recommending policies and procedures, particularly as they pertain to contract management.

• Demonstrated experience with preparing user documentation and conducting training.

Appointment Type

Regular

Salary Information

Commensurate with experience

Review Date

7/3/24

Additional Information

Unable to Sponsor Work Visas

Safe Driving Record

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr@vt.edu during regular business hours at least 10 business days prior to the event.