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Financial Business Office Assistant

Expired Job

University Of California Davis , CA 95616

Posted 3 months ago

Under the supervision of the Purchasing & Reimbursements Supervisor, responsible for procurement of major scientific, computer, laboratory, and office supplies for the faculty research programs, and the administrative unit. Responsible for all accounts payable including, reconciliation of orders, invoices, and for processing of all invoices and credit memos, direct charge reimbursements, travel and entertainment reimbursements. Conduct the biennial physical inventory and equipment certification for 4 departments, as well as ongoing maintenance in CAMS, of an inventory that will exceed $10M.

Physical Demands:

Lift and move office materials weighing up to 30 lbs.

Sit for prolonged periods in front of a computer terminal and use of keyboard and mouse.

Work Environment:

Work occasional overtime including evenings and weekends to meet operational needs and deadlines.

Limited leave during critical cluster deadlines and fiscal close

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Background Check Required:

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Yes

Qualifications

Minimum Qualifications:

Experience with the purchase of Laboratory Chemicals and lab equipment as well as office supplies.

Experience with accounts payable with emphasis on calculating percentages and total costs, sales taxes and recharge rates.

Experience with travel processes, providing travel guidelines and assisting with travel reimbursements.

Experience using automated accounting systems

Interpersonal communication skills to clearly and effectively interact with a diverse range of individuals and perspectives in order to research and secure information to resolve problems and recommend alternatives.

Skills to organize work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriately among the projects, meet deadlines and maintain a high level of productivity.

Experience in customer service and customer satisfaction, with an emphasis on meeting client needs.

Experience with computer software including MS Office (Word, Excel, Outlook, internet).

Preferred Qualifications:

Knowledge of UC policies, procedures, and processes (i.e., KFS financial administration).

Experience with KFS, purchasing (including UCD Buy and PCARD), accounts payable and receivables, and bookkeeping.

Experience overseeing and maintaining space inventory.

Knowledge of department organization, equipment inventory procedures and policies, and condition of department common research and teaching equipment and computers.

Experience working with MyTravel, KFS and DaFIS Decision Support, CAMS.


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Financial Business Office Assistant

Expired Job

University Of California