Financial Associate I

Basic Qualifications

• 3+ years of related experience required; a combination of education and experience may be considered

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

• Harvard University requires pre-employment reference checks and background screenings.

• This position has a 90 day orientation and review period.The O&R period will be waived for any internal Harvard employee transfers.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Position Description

Additional duties and responsibilities include, but are not limited to, the following:

• Responsible for reviewing and approving all data fields on Wasabi personnel transactions to ensure adherence to personnel/payroll policies and procedures for the Faculty, Annual Appointees and Teaching Fellow payrolls

• Supports SPH departments by addressing Faculty, Annual Appointees and Teaching Fellow payroll issues and questions, as well as providing guidance on policies and procedures via formal or informal training as needed; participates in problem resolution of payroll operations issues; acts as primary back-up for the other payroll team member

• Serves as liaison between Financial Services and the SPH Community to resolve issues in a timely manner while maintaining productive and positive relationships

• Supports the Manager of Payroll Operations with payroll processing

• Ensures quality customer service to employees and departments

• Ensures financial compliance with University policies and procedures and applicable legal rules and regulations

• Performs other duties as assigned

Job Summary

The Payroll Specialist reports to the Manager of Payroll Operations, with the primary responsibility of processing the Faculty, Annual Appointees and Teaching Fellow payrolls at the Harvard T.H. Chan School of Public Health (SPH). This position reviews all payroll actions generated from the departments to ensure compliance with University/SPH policies and procedures, enters payroll actions into the payroll system, and serves as the expert for the Faculty, Annual Appointees and Teaching Fellow payrolls. The Specialist works as the liaison with all SPH employee types (faculty, staff and students), SPH's Office of Faculty Affairs, SPH's Human Resources Office, Central Payroll Office, Tax Office, International Office, Student Financial Services, etc. This position proactively reviews financial data for correct salary and retro-active payments, provides research, and investigates and resolves complicated issues. This role supports departments by addressing payroll questions and providing guidance; reconciles the Monthly and Teaching Fellow payroll transactions; serves as SPH Time Entry and Absence Management Systems Administrator; and provides back-up for other members of the payroll team.