Financial Associate 2-Business Office (Knoxville)

Market Range: 05

Hiring Salary: $19.10/Hourly

THIS POSITION IS LOCATED IN KNOXVILLE, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Financial Associate 2 assists in coordinating the business activities in support of 10 academic departments, 6 support offices, the UFP Clinic, and the OB/IM Residents Clinic. This position is responsible for processing invoice payments, contract and purchase order balance tracking, daily retrieval and sorting of mail, preparation of bi-weekly bank deposits, assisting with balance tracking of petty cash fund, entry of transfer vouchers, and filing of documents per University policy.

DUTIES AND RESPONSIBILITIES:

• Assists Financial Coordinator in processing invoice payments per University Policy to include petty cash reimbursements, refunds, and moving stipends.

• Monitors and disburses invoices in the group accounts payable email address.

• Records newly received invoices and checks on control spreadsheets.

• Utilizes the contract and purchases order tracking spreadsheets to monitor available balances and work with departments on any needed contracts on purchase order renewals.

• Assists with the disbursement, tracking, and replenishment of business office petty cash funds.

• Prepares biweekly bank deposits.

• Tracks the approval flow of entertainment, gift card approval forms, and files completed forms on the shared drive.

• Completes follow-up with departments to ensure ledgers are reconciled monthly.

• Becomes proficient in Dash/Oracle financial system to assist the departments with implementation.

• Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of relevant experience; OR Bachelor's Degree in lieu of experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to learn new financial systems.

• Ability to problem solve and research resolutions.

• Effective communication and organizational skills.

• Knowledge and proficiency using Microsoft Office tools.