Financial Assistant

Classified- Position- Clerical- Non School-Based

Job Number 3700251214

Start Date

Open Date 08/29/2024

Closing Date 10/15/2024

GENERAL RESPONSIBILITIES

This position is responsible for correcting, processing, and reconciling a wide variety of accounting documents such as invoices, employee reimbursements, cash receipts, vendor statements, and journal vouchers; review financial information; make deposits and prepare necessary reports; compile and review information for accuracy; and maintain accounting records.

ESSENTIAL TASKS

• Assist in the research, analysis, development, and summarization of financial information for audit and financial reporting purposes.
• Process all information necessary to ensure that vendors, employees, schools and departments are paid in an accurate and timely manner.
• Communicate with vendors to research and answer questions regarding payments, adjustments and/or changes to purchase orders, including freight charges, invoice discrepancies, etc.
• Correspond with schools and department representatives concerning receiving problems including, shipping, damages, and other discrepancies.
• Ensure pre-audit compliance with applicable policies and procedures prior to electronic approval utilizing assigned software systems.
• Perform a pre-audit on all documentation relating to travel, procurement card usage, and any additional pre-audits as necessary.
• Process daily cash receipts and Buyspeed, Payroll, and Print Shop interfaces, monthly or as needed.
• Communicate effectively with various departments, schools, and vendors on expenditure information and payment status.
• Create and run procurement card reports from Bank of America's Works system; verify account codes, charge discrepancies, expenditure totals, etc.
• Perform related work as required.

ADDITIONAL TASKS ASSIGNED TO SPECIFIC JOB FUNCTION

Procurement Card, Travel, and Accounts Payable Audit Function

• Audit the required percentage of procurement card expenditures as required and any additional audit functions as necessary.
• Provide guidance to schools and departments concerning accounts payable policies, procedures, and controls.
• Audit and process all documentation related to employee travel expenditures.
• Ensure reconciliation of transactions related to travel and procurement card entries.

KNOWLEDGE, SKILLS AND ABILITIES

Excellent computer skills; good understanding of School Board Policy and knowledge of accounting principles and procedures; ability to apply and communicate accounting principles while working effectively and building working relationships with internal and external persons. Ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; ability to work independently and under pressure; ability to prepare and maintain computerized records and systems; ability to analyze, organize, coordinate, and prioritize daily duties to facilitate work flow efficiency. Must have excellent oral and written communication skills.

EDUCATION AND EXPERIENCE

Associates degree in accounting, business, or finance preferred. Computer training including MS Office Suite, ERP systems and procurement software. A comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Some walking, moving, carrying, bending, kneeling, and reaching. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

• Possession of Accredited Payables Specialist (APS) certification preferred.
• Possession of a valid driver's license.

HOW TO APPLY

Please see "Job Posting Link" below for a complete job description.

External Applicants: If you are interested in applying for this position, you must create an account. Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.

Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.

Reports To Director/Designee

Full Time or Part Time? Full Time

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/110435fd-0426-40ce-b902-bbc180d8f962

Salary Range: From/To

Hourly rate range: $19.47-$28.40

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U11

FTE 1.000

Start Date 2024-2025 School Yr

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at (757) 263-1133,2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: (757) 263-1133 (voice); (757) 263-1240 (TDD) or email at: vbcpshr@vbschools.com.