Financial Assistant - Division Of Student Affairs

Founded on a broad-based commitment to student success in and out of the classroom, the Division of Student Affairs provides a framework for the meta curricular experience with emphasis on the comprehensive development of the students. Central to our success is a commitment to cultivating deep and meaningful one-to-one relationships with students. We build and sustain collaborative relationships throughout the university to best serve the needs of our student body.

The Financial Assistant reports to the Senior Finance Manager as part of the Division of Student Affairs Financial team working closely with departmental leadership in providing financial services. The position is responsible for processing all financial transactions within an assigned portfolio that includes accounts receivable, accounts payable, procurement, coordinating the purchasing card reconciliation process for all departmental purchasing cards, processing expense reports, purchase orders, journal entries, and redistributions, paying invoices and reconciling purchase orders. The Financial Assistant also ensures departmental compliance with all relevant university financial policies, maintains complete documentation, and serves as liaison with internal financial services partners.

Core responsibilities include:

• Processing departmental purchasing card activities (including reconciliation)

• Managing a significant volume of transactions on multiple cards with competing deadlines

• Communicating with purchasers and vendors to ensure compliance with university policies and procedures (E.G. obtaining receipts, itemizing expenses, and tax exemptions)

• Processing purchase orders, invoices, journal entries and expense reports for departmental accounts.

• Coordinating and communicating with key partners such as staff, students, external vendors, Accounts Payable, and Procurement Services

• Other duties as assigned

Qualifications:

• High School or GED with at least 3 years of related experience required. Bachelor's in Accounting preferred

• 3-5 years of bookkeeping, accounts payable, data entry or administrative support experience

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

• Proficiency in Microsoft Excel

Flexibility, excellence, and passion are vital qualities within Student Affairs. Inclusion, collaboration and cultural sensitivity are valued proficiencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are especially interested in qualified candidates who can contribute through their work/life experiences to the diversity and excellence of the academic community.

You should demonstrate:

• Proven ability to work on a wide range of administrative and financial tasks in a dynamic, fast-paced environment

• Excellent organizational, time management and planning skills, including the proven ability to prioritize multiple high-priority demands from different constituents

• Social skills that contribute to an outstanding customer-service environment, including application of tact and diplomacy when dealing with customers and sensitive data

Requirements:

• Successful Background Check

• Credit Check

Additional information:

• Work Posture: This position is operating on a hybrid schedule

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in this opportunity with us? Please apply!

Location

Pittsburgh, PA

Job Function

Financial Planning, Analysis, Accounting and Reporting

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

• Statement of Assurance