University Of California System Santa Barbara , CA 93101
Posted 1 week ago
Payroll Title: Financial Services Analyst 3
Job Code: 004628
Job Open Date: 4/19/2024
Application Review Begins: 5/06/2024; open until filled
Department Code (Name): PASC (Phelps Administrative Support Center)
Percentage of Time: 100%
Union Code (Name): 99 (Non-Represented)
Employee Class (Appointment Type): Career
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: 21
Hiring/Budgeted Salary Range: $67,200 - $73,500/yr.
Full Salary Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $67,200 - $119,600/yr. The budgeted salary range that the University reasonably expects to pay for this position is $67,200 - $73,500/yr.
Work Location: Phelps 5206 B
Working Days and Hours: Monday
Friday; 8am
5pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement if applicable: Hybrid
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement
The Phelps Administrative Support Center (PASC) at the University of California, Santa Barbara (UCSB) provides administrative services for faculty and students in the departments of French & Italian, Germanic & Slavic Studies, and Spanish & Portuguese and the programs of Comparative Literature and Latin American & Iberian Studies. This position ensures that the mission and goals of each department are met with attention to detail and effectiveness. We value diversity in expertise, backgrounds, needs, and experiences, and aim to see diversity reflected among our residents and visitors.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.
Brief Summary of Job Duties
Under the direction of the Phelps Administrative Support Center (PASC) Director, the Financial Services and Events Manager is responsible for providing the full range of financial and events management functions and services for the Departments of French and Italian, Germanic and Slavic Studies, Spanish and Portuguese, Programs in Comparative Literature and Latin American and Iberian Studies, as well as a number of centers and labs. PASC financial team manages a budget with annual expenditures of over $12 million. The management team consists of a director and two managers. The Financial Services and Events Manager responsibilities include overseeing all accounts within PASC, ensuring monthly review and reconciliation of ledgers, providing timely financial reporting to Director, and ensuring compliance with University, Federal, and State accounting policies and procedures on all transactions. Funds managed include a variety of state operating funds, gifts, endowments, fellowships, and grants. Adheres to best practices for event management, travel, entertainment, procurement, payroll, and accounts payable functions. The Financial Services and Events Manager supervises three support staff, and serves as back-up to those positions as needed.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training.
4-6 years of experience working with financial management, and fund accounting.
4-6 years of experience managing the production of accurate and timely financial reports.
Broad knowledge of financial accounting, analysis and reporting techniques; human resources and risk management, supervision, and payroll.
Ability to assess and adjust priorities adeptly, while balancing a high-volume workload.
Ability to interface professionally with a broad range of staff, faculty, students, and others on behalf of the departments.
Flexible and adaptable to changing situations and priorities.
Solid judgment and decision-making ability.
Strong consensus-building, facilitator, and consulting skills.
Ability to take leadership of projects and move them forward in the absence of specific direction from others.
Ability to think analytically.
Ability to be both strategic and hands-on when necessary.
Ability to maintain a high level of confidentiality, sensitivity, and professional judgment as well as strong problem-solving skills and excellent written and oral communication skills.
Leadership to provide guidance, coaching and mentoring to professional and support staff.
Strong proficiency in the use of spreadsheet and database software.
Preferred Qualifications
4-6 years of work experience in a higher education environment.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
Thorough knowledge of financial processes, policies, and procedures.
1-3 years of experience supervising career staff.
Solid knowledge of MS Suite, Google Suite, DocuSign, Espresso, Data Warehouse, Gateway and Concur.
Special Conditions of Employment
Job Functions and Percentages of Time:
35% Financial Management and Planning
20% Events Management
20% Supervision
20% Administrative Management, Analysis and Planning
5% Equipment, Facilities and Other Projects
UC Vaccination Programs Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information:
UC Santa Barbara COVID-19 Information
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For more information:
University of California's Affirmative Action Policy
University of California's Anti-Discrimination Policy
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Application Status
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