Financial And Administrative Services Manager - Library

Description

Under general direction to plan, organize, direct and coordinate through subordinate managers the financial and administrative functions of a County agency. This position reports directly to the agency head and is responsible for all financial, budgetary, information systems and general administrative functions of an agency having county-wide impact.

The County Librarian is seeking a Financial and Administrative Services Manager, one of five Executive Management positions, that reports directly to the County Librarian and is responsible for planning, organizing, directing, coordinating and evaluating through subordinate managers the financial and administrative functions of the County Library District. The position is responsible for all financial, special property tax administration, budgetary, procurement, facilities, warehouse, logistics and general administrative functions of the County Library District.

The position performs/oversees the day-to-day operations of the Library District functions across all divisions, supervising several staff and performing diverse activities. Performance of the typical responsibilities requires familiarity with a broad range of programmatic activities.

Learn More About This Position

Financial and Administrative Services Manager (Library) Brochure

Filing Period and Application Procedure

This recruitment isopen until filled.The first review of resumes will be on Friday, April 5, 2024.The recruitment may be extended or closed as early as ten (10) days after the issue date. You are encouraged to apply as soon as possible and to monitor this site for updated closing information.

This recruitment requires the submission of an online application. No paper applications will be accepted. Applicants must apply online atwww.sccjobs.org.

It is important that the following information be included in your application packet as it will be evaluated during the competitive review process:

1.Résumé;

2.References contact information (minimum of 3);

3.Cover letter explaining why you are the ideal candidate including specific examples from your experience (maximum of 3 pages);

4.Complete responses to the supplemental questions.

Questions regarding this Executive recruitment may be directed toAdrian Cudal, Executive Services, at 408.299.5851 or adrian.cudal@esa.sccgov.org

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Typical Tasks

• Plans, directs, coordinates and administers the agency's financial and accounting responsibilities, budget, information systems, human resources, training and professional development, centralized customer support,and other related administrative supportfunctions;

• Participates as a member of the Agency's executive team in the review, development and implementation of goals, strategies, systems,policies and procedures for carrying out the Department's mission;

• Monitors, evaluates and makes recommendations regarding complex budgetary costs having county-wide impact;

• Directs the development, preparation and implementation of the agency budget, including the management of expenditures and revenues;

• Directs managers in the development, maintenance, evaluation, and administrationof information systems to enable the department to use data to make decisions and operate effectively;

• Acts as liaison with County-wide support agencies; including

Information Services, Employee Services, Finance, Fleet and Facilities, Contracting and Procurement representativesin the evaluation of current systems and the planning for futureservice andsystems needs;

• Conducts or directs and evaluates complex studies pertaining to a variety of financial, human resources,administrative and operational problems, and develops and implements effective solutions;

• Reviews and analyzes new and revised statutes and proposed legislation to determine effects on the Agency/County;

• Develops or reviews and approves plans for the effective utilization of office space, furniture and equipment, forms and supplies;

• Represents the agency head on matters related to agency financial and administrative matters before the Board of Supervisors, County Executive and other governmental and public entities;

• Selects, trains, directs and evaluates subordinate managers, and provides overall direction to subordinate staff regarding professional standards, work quality and performance;

• Prepares, reviews and approves detailed reports and correspondence;

• Performs other related duties as required;

Employment Standards

Considerable education and experience, which demonstrates the ability to perform the stated management responsibilities and the possession of the knowledge and abilities listed below.

Note: A qualified candidate would typically acquire the necessary knowledge and abilities through education and experience equivalent to a Bachelor's degree in Business Administration or Public Administration with an emphasis in accounting or a closely related field, and five (5) years current administrative/managerial experience directing a complex financial operation. Administrative/managerial experience managing a complex financial operation in the public sector is desirable.

Knowledge of:

• Principles and practices of management necessary to plan, organize, direct, manage and evaluate financial and administrative operations;

• The theory, principles, practices and application of governmental budgeting and accounting;

• Principles and practices of public administration, organization, budget, management analysis, supervision, personnel management, modem information systems and organizational development;

• Administrative problems common to the operation of a government agency;

• State and Federal laws, rules and regulations impacting governmental financial accounting and budgeting.

Ability to:

• Plan, organize, manage and evaluate the financial and administrative operations of a diverse county agency;

• Analyze and evaluate complex financial, budgeting and administrative problems and develop and implement effective solutions;

• Interpret and apply provisions of federal, state and local legislation, rules and regulations pertinent to the administration of agency policies and programs;

• Manage, train, develop and motivate staff;

• Represent the agency before the Board of Supervisors, County Executive and agency/department heads;

• Communicate effectively both orally and in writing;

• Establish and maintain effective working relationships with the Board of Supervisors, County Executive, executive managers, staff and representatives of other governmental agencies;

• Prepare clear and concise reports and correspondence.